Instructions for Finding and Inserting Photos into Documents

Transcription

1 Instructions for Finding and Inserting Photos into Documents To find and use project photos for documents and presentation, the easiest way is to use the Photoshop Album. The Photoshop Album must be accessed through Chris s computer. Double-click on the Adobe Photoshop Album icon (shown at right). The database of all photos will automatically open. Define your search parameter by clicking on the desired tag identifiers: e.g., Golden Delicious and Bitter pit OR Browse by date C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 1

2 Double-click the desired photo to see a larger version. File name, location, and tag identifier information is located on the right side of the screen. Most photos also have a descriptive caption (in this example, the caption is blank). Use the navigation arrows to scroll through the photos. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 2

3 Right-click the photo to pull up the editing menu. Select Edit with Photoshop. The Edit in Progress banner will appear over the photograph in the Album. The photograph will open in Photoshop (see next page). If Photoshop was not previously open, it may take several minutes to load. If the Photoshop window does not open as the top window, the Photoshop icon will blink in the taskbar. Click it to open the window with your photo. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 3

4 You may want to alter the appearance of your photo before you place it in your document. In this case, there is too much black space on either side of the apple, so you can use the Crop feature to show more of the fruit and less of the background. Use the Select tool to make a rectangular box around the area you want to keep (indicated in photo by a dashed line). Select Image->Crop from the menu to crop the photo (see next page). C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 4

5 The photo is cropped, but it is still larger than necessary for a document or presentation. Use Image->Image Size to change the photo to 800 pixels wide. (Make sure the Constrain Proportions box is checked.) This changes the file size from 4.03 MB to 1.87 MB in size. The photo is still large enough for documents and presentations without losing detail. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 5

6 The size is good, but the photo seems too dark. Use Image->Adjustments-> to change the color levels, contrast and brightness of the image. In most cases, the Auto Levels will provide good color correction, but in the example photo the color became too washed out (use Edit->Undo if you do not like the changes). So instead Image->Adjustments->Auto Contrast was used (see below). This may look too bright, but once the photo is not viewed against the grey background of Photoshop, it looks close to the actual apple color. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 6

7 Now that the photo is smaller and color-corrected, you can save it down in JPEG format for inserting into your document or presentation. Use File->Save for Web. This opens up the Save for Web dialog box (see below). The default 2-Up tab shows the original photo (left side: file size = 1.87 MB) and the JPEG version (right side: file size = 30 K). Always use the JPEG format for photographs. The quality setting can be changed to Low, Medium, High, or Maximum, depending on the photo. The higher the quality setting, the larger the file size. If the JPEG version in the preview pane seems pixelated or blurry, change the quality to a higher setting. If the JPEG version in the preview pane looks essentially the same, you might want to use a lower quality setting to make a smaller file size. In this example the quality is set to Medium (30 quality). C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 7

8 Click Save to save your optimized photo. Use the drop-down box to select a file location and give the photo a unique name (goldenbp in the example). Choose Save to save the file. At this point you can close Photoshop and Photoshop Album if you wish. Many of the features used in Photoshop are also available in Photoshop Album. Right-click on the photo to pull up the editing menu and select Fix Photo. You can crop and do basic color correcting. When you are finished, use File->Export to save the photo as a JPEG (use a middle photo size (e.g., 800 x 600) and a medium resolution (6 quality) as a starting point). C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 8

9 Now you can place your photo in a document or presentation. In this example, the photo will be placed in a Word document. The steps for placing a photo into a PowerPoint presentation are essentially the same. Open your document. If you want to see a very large photo, you should change the left and right margins from 1.25 to 1 or less (use File->Page Setup->Margins). Select Insert->Picture->From File C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 9

10 Browse to the location you saved the file. In this example, the photo is in the Apple GIFs directory. Double-click (or click once and then click the Insert button) to insert the photo in the document. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 10

11 The photo is now inserted in the Word document; however in this case it is too large. Right-click on the photo and select Format Picture to bring up the picture editing dialog box (see below). Adjust the Height or Width of the photo using either inches or a percentage. Be sure the Lock Aspect Ratio box is checked to keep your photo proportionate. If you are making a photo larger than the original size (percentage greater than 100%), you may need to save the photo at higher resolution to avoid blurriness or pixelation. In this example, the width will be changed from 8.33 inches wide to 4 inches wide. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 11

12 The color-corrected, cropped photo, 4 inches wide, is now inserted into the Word document. C:\Documents and Settings\Chris Sater.CHRIS\My Documents\photo editing instructions.doc 12