Shepherd Recital Programs: Indus Workflow

Transcription

1 Shepherd Recital Programs: Indus Workflow Fondren Library, Rice University Last updated July 9, 2014 Table of Contents Setup Scanner...2 Software Setup and Scanning...4 Post Scanning Edits...7 Batch Crop Images...7 Review Scans...9 Shut down Indus scanner Appendix Other scanning software tips Filenaming Schema Revisions Note This guide is designed for the rapid scanning of documents of different dimensions. It differs from the standard Indus guideline in a number of ways. This includes: 1. There is no ROI step. Instead the area of capture is set to a sufficiently large area (500mm x 500mm or close to the size of the front book cradle). This area is large enough to capture dimensions of any program. After scanning, a Photoshop script is applied to batch crop and straighten all page images. 2. A custom Job function is used to allow repeated scans to be initiated directly from the foot pedal rather than the software interface. The job function is defined per project and this setup should not be edited. The job settings file (SSM.dat) is stored on the harddrive under the folder Scans/SSM and should not be moved or deleted using Windows Explorer but only through the PROview software interface.

2 Setup Scanner Turn on Indus Scanner (Figure 1) 1. Flip Main Switch (Orange light, located on underframe left front side of scanner) 2. Turn on Scan Head (Metallic switch located on scanner slide. Hold for few seconds to initiate. Scanner head will automatically move to back position.) 3. On Control Panel, turn bottom right switch ON (enables both plates) 4. Scanner must warm up for 30 mins. before scanning (for even lighting) Position Plates and Place document on scanner bed 1. Lower both plates On control panel, bottom right switch should be in the ON ( ) position press DOWN with Footswitch (Figure 2) TIP: Lower plates short distance as White Board may stick to glass and avoid heavy drop of white board to plates 2. Remove white board (be careful not to scratch the surface) 3. Raise both panels press UP with Footswitch (Figure 2) 4. Freeze/Lock back panel 5. Lower front panel On control panel, turn bottom right switch to the OFF (0) position press DOWN with Footswitch (Figure 2) 6. Push front book plates together, so there is no gap. (Figure 3) 7. Dust glass and book cradle 8. Place Program on scanner (Figure 4) Center document on scanner bed using seam and straight edge Scan Programs in Date Order Scan single pages in sequential page order 9. Raise panel to press document firmly against glass press UP with Footswitch (Figure 2) Book Contact Pressure TIP: You can adjust contact pressure if needed. On the control panel, use top left silver button recommended value set to 5 (10 is highest and 0 is lowest pressure.) pg. 2

3 Figure 1:Turn on scanner Figure 2: Double Footswitch- raises cradles up and down Figure 3: Push front cradles together Figure 4: Place document in center of scan bed. Leave 1 inch border from the edge. (Set sequential pages close to same position) pg. 3

4 Software Setup and Scanning Open PROview software From Main Menu, Select Scan>Scan, to open Scan Dialog Box (appears on right side of screen) 1. Select Function: by pressing the OPEN JOB button > Select SSM.dat job>press OK > Press OK again. 2. Select Shepherd Preset (confirm all settings, dimensions, bit depth and ppi) 3. Confirm color mode settings (found directly below Preset). pg. 4

5 4. Setup filenaming and Directory Click on filename box in (bottom of Scan Dialog Box ) and the Scan filename box will appear. a) Enter the following information as shown below. Figure 5: Scan Filename Box o See appendix for project file naming schema o Placeholder is the number of digits in suffix (i.e. numbers added to the base file name. For example, a placeholder of 3 means 001 will be added to base filename (eg.name_001). o Example of filename appears in Next File box. View this to confirm filename setup is correct. b) Confirm Target directory. To change click on directory button and navigate to RAW folder (as shown at right). Your scans will now be stored in this folder. pg. 5

6 c) Press OK 5. Press the PRESCAN button Clicking this button will launch a preliminary scan at low resolution. This function is for the purpose of adjusting document placement. If placement of material is not within the scanning area, adjust the physical placement and repress PRESCAN button. 6. Press SCAN in JOB button (only done once at start of scanning session) 7. Scan additional pages in document by Physically switching pages and pressing the yellow Footswitch to scan o Scan pages in sequential order (important for post processing!) o Skip blank pages o When scan is complete can see State shown as Ready 8. For Next Program in queue (please scan programs in date order): o Return to software and manually update filename (Step #4 above), o no prescan or ROI steps needed! o Place new document on scanner bed o Press the yellow Footswitch to capture new scans REPEAT steps 7-8 until done 9. At end of scanning session, Close PROview software pg. 6

7 Post Scanning Edits Batch Crop Images 1. Open Photoshop 2. File>Script>Browse (Figure 5) 3. Navigate to PS-scripts folder (Goto Computer>SAVEWORKHERE(D)> ) 4. Change File type, Select javascript and press LOAD (Figure 6) o Browse to RAW folder o While batch script is working, progress bar will flash by (see Figure 7). o When script is done (no message appears) just see blank PS screen. 5. Close Photoshop o FYI: filenames are appended with #001 notation Figure 5 Figure 6 pg. 7

8 Figure 7: Progress Bar from Batch Crop Script Example Results PRE cropped images POST batch crop script pg. 8

9 Review Scans 1. Open Adobe Bridge 2. Navigate to RAW>Edits folder (Figure 8) 3. Visually Confirm a. All pages are included per program b. All pages are at proper orientation c. No cropped text may need to re-run script if there is a problem with cropping (see figure 11) 4. Move edited files to PROCESS folder (Figure 9a and 9b) a. From main menu: Edit>Select All b. Right click over selection and select MOVE c. Browse to PROCESS folder 5. Delete Raw Scans (Figure 10) a. Navigate to RAW folder b. From main menu: Edit>Select All c. Right mouse click and select Delete Figure 8: Adobe Bridge view of Edited Images pg. 9

10 Figure 9a: Select images (edit>select all) and right click. Select "Move to Figure 9b: Browse to PROCESS folder, select folder and press OK pg. 10

11 Figure 10: Delete Raw Scans: All images plus empty Edited folder Figure 11: Example of Cropping Error (re-run script on RAW images) Shut down Indus scanner 1. Make sure white board is stored on the book cradles 2. Make sure book cradles are raised all the way to the glass. This is very important to ease pressure on springs. 3. Press metallic switch located on scanner slide (hold for few seconds) 4. Turn control panel switches off 5. Turn Orange switch off pg. 11

12 Appendix Other scanning software tips Never check Active under the Color Adjustment section in the Scan Dialog Box. This causes gaps or blank lines to appear in the image captured. The RESCAN button will start a scan with the same file name. Scanning Status is displayed in the State box bottom of the Scan Dialog Box. A short time may pass before the final version of an image is rendered on screen. Please check the State Box to determine if an image displayed is complete before proceeding to next step. May zoom in and pan across image to visually confirm quality (color and focus). Right mouse click over the image and draw a rectangle to custom select an area to zoom in on or Use plus and minus keys (+ / -) or Use buttons on the zoom-toolbar Press the space bar to return to whole image view. Quickly confirm scan settings by reviewing the Scan Settings Window located at bottom left of screen. Make sure ICC Profile = Adobe RGB (1998) pg. 12

13 Filenaming Schema General rule for prefix Examples: Single performance per date if more than one performance per date use alpha character If more than one date on first page ssm + Date (YYYY-MM-DD) [+ Alpha character] + Underscore ssm _ ssm a_ ssm b_ Use first date on program For latest updates on filenaming conventions, see wiki page ming%20schema Revisions Added tips for adjusting book cradle pressure, page 2 Added note on checking batch cropping step and screen shot (figure11), page 9 pg. 13