New Perspectives on PowerPoint Module 1: Creating a Presentation

Transcription

1 New Perspectives on PowerPoint 2016 Module 1: Creating a Presentation

2 Objectives, Part 1 Plan and create a new presentation Create a title slide and slides with lists Edit and format text Move and copy text Convert a list to a SmartArt diagram Duplicate, rearrange, and delete slides Close a presentation 2

3 Objectives, Part 2 Open an existing presentation Change the theme and theme variant Insert and crop photos Modify photo compression options Resize and move objects Create speaker notes Check the spelling Run a slide show Print slides, handouts, speaker notes, and the outline 3

4 The PowerPoint Window 4

5 Planning a Presentation A presentation is a talk (lecture) or prepared file in which the person speaking or the person who prepared the file the presenter wants to communicate with an audience to explain new concepts or ideas, sell a product or service, entertain, train the audience in a new skill or technique, or any of a wide variety of other topics Most people find it helpful to use presentation media visual and audio aids to support key points and engage the audience s attention 5

6 Starting PowerPoint and Creating a New Presentation, Part 1 PowerPoint is a computer program that you use to create a collection of slides that can contain text, charts, pictures, sounds, movies, multimedia, and so on Display the Windows Start screen, if necessary Click the PowerPoint 2016 tile 6

7 Starting PowerPoint and Creating a New Presentation, Part 2 7

8 Working in Touch Mode, Part 1 In Touch Mode the ribbon increases in height so that there is more space around each button on the ribbon, making it easier to use your finger to tap the specific button you need On the Quick Access Toolbar, click the Customize Quick Access Toolbar button On the menu, click Touch/Mouse Mode 8

9 Working in Touch Mode, Part 2 9

10 Creating a Title Slide The title slide is the first slide in a presentation 10

11 Saving and Editing a Presentation, Part 1 On the Quick Access Toolbar, click the Save button If you mistype or misspell a word, you might not need to correct it because the AutoCorrect feature automatically corrects many commonly mistyped and misspelled words after you press the spacebar or the Enter key 11

12 Saving and Editing a Presentation, Part 2 12

13 Adding New Slides Make sure the HOME tab is displayed on the ribbon In the Slides group, click the New Slide button 13

14 Creating Lists, Part 1 A bulleted list is a list of items with some type of bullet symbol in front of each item or paragraph First-level item Second-level item - Subitem If you add more text than will fit in the text box with the default font sizes and line spacing, AutoFit adjusts these features to make the text fit 14

15 Creating Lists, Part 2 A numbered list is similar to a bulleted list except that numbers appear in front of each item instead of bullet symbols An unnumbered list is a list that does not have bullets or numbers preceding each item 15

16 Creating Lists 16

17 Formatting Text To apply a format to text, either the text or the text box must be selected Mini toolbar Live Preview 17

18 Moving and Copying Text The Clipboard is a temporary storage area available to all Windows programs on which text or objects are stored when you cut or copy them To copy and paste text, select the text, and then on the HOME tab, in the Clipboard group, click the Copy button Click the desired location to paste the text, and in the Clipboard group, click the Paste button 18

19 Converting a Bulleted List into a SmartArt Diagram, Part 1 Click anywhere in the bulleted list In the Paragraph group on the HOME tab, click the Convert to SmartArt Graphic button, and then click More SmartArt Graphics In the Choose a SmartArt Graphic dialog box, select the desired SmartArt type in the list on the left In the center pane, click the SmartArt diagram you want to use Click the OK button 19

20 Converting a Bulleted List into a SmartArt Diagram, Part 2 20

21 Manipulating Slides 21

22 Closing a Presentation When you are finished working with a presentation, you can close it and leave PowerPoint open To do this, you click the File tab to open Backstage view, and then click the Close command If you click the Close button in the upper-right corner of the PowerPoint window and only one presentation is open, you will not only close the presentation, you will exit PowerPoint as well 22

23 Slide Show and Presenter Views 23

24 Opening a Presentation and Saving It with a New Name If you have closed a presentation, you can always reopen it to modify it. To do this, you can double-click the file in a File Explorer window, or you can open Backstage view in PowerPoint and use the Open command 24

25 Changing the Theme and the Theme Variant A theme is a coordinated set of colors, fonts, backgrounds, and effects A theme and its variants are called a theme family 25

26 Working with Photos, Part 1 Content placeholders contain buttons that you can use to insert things other than a list, including photos stored on your hard drive, a network drive, a USB drive, an SD card from a digital camera, or any other medium to which you have access You can also use the Picture button in the Images group on the INSERT tab to add photos to slides 26

27 Working with Photos, Part 2 27

28 Cropping Photos Cropping is cutting out the parts of a photo you do not want to include 28

29 Modifying Photo Compression Options When you save a presentation that contains photos, PowerPoint automatically compresses the photos to a resolution of 220 pixels per inch (ppi) Compression Setting Description 330 ppi Photos are compressed to 330 pixels per inch; use when slides need to maintain the quality of the photograph when displayed on high-definition (HD) displays. Use when photograph quality is of the highest concern and file size is not an issue. 220 ppi Photos are compressed to 220 pixels per inch; use when slides need to maintain the quality of the photograph when printed. This is the default setting for PowerPoint presentations. (Note that although this is minimal compression, it is still compressed, and if photograph quality is the most important concern, do not compress photos at all.) 150 ppi Photos are compressed to 150 pixels per inch; use when the presentation will be viewed on a monitor or screen projector. 96 ppi Photos are compressed to 96 pixels per inch; use for presentations that need to be ed or uploaded to a webpage or when it is important to keep the overall file size small. Document resolution Photos are compressed to the resolution specified on the Advanced tab in the PowerPoint Options dialog box. The default setting is 220 ppi. No compression Photos are not compressed at all; used when it is critical that photos remain at their original resolution. 29

30 Resizing and Moving Pictures Pictures and other objects that cause the Picture Tools Format tab to appear when selected have their aspect ratios locked by default The aspect ratio is the ratio of the object s height to its width 30

31 Adding Speaker Notes Speaker notes, or simply notes, are information you add about slide content to help you remember to bring up specific points during the presentation You add notes in the Notes pane, which you can display below the displayed slide in Normal view, or you can switch to Notes Page view, in which an image of the slide appears in the top half of the presentation window and the notes for that slide appear in the bottom half 31

32 Checking Spelling Click the REVIEW tab, and then in the Proofing group, click the Spelling button 32

33 Running a Slide Show Using Slide Show View and Presenter View 33

34 Using Reading View Click the Reading View button on the status bar 34

35 Printing a Presentation Click the FILE tab to display Backstage view, and then click Print in the navigation bar 35

36 Exiting PowerPoint In the upper-right corner of the program window, click the Close button 36