Anytown Jaycees Chapter Plan of Action
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1 Anytown Jaycees Chapter Plan of Action Mission: To provide development opportunities that empower young people to create positive change. Vision: To be the leading global network of active young citizens.
2 Table of Contents Board of Directors... 3 Goals and Objectives... 3 Membership Plan... 5 Budget... 6 Membership Profile... 8 Membership Survey Calendar of Events Anytown Jaycees Chapter Plan of Action 2
3 Board of Directors President John Smith Management VP Jane Doe Membership VP Mary Jones Community VP Joe Johnson Individual Development VP Rob Roberts Secretary Treasurer Ashley Adams Chairman of the Board Aaron Adams Goals and Objectives The objective of the Anytown Jaycees is to offer programs to our members to develop themselves and better our community. Overall objectives for the year are: Increase membership. End the year with enough funds to be properly prepared for the next year. Keep members activated and engaged. Increase awareness of the Anytown Jaycees in our community. Enhance the Anytown community through positive change. The following procedures were used to determine the needs of the chapter and the community we serve: Results from Membership surveys Planning Board session on XX/XX/20XX a. Specific member needs (i.e. social opportunities, recognition of the efforts, leadership programs, family projects, baby sitting service, etc.): More social activities Training b. Specific chapter needs (i.e. activation, training, communication, public awareness, etc.): More public awareness Getting new members engaged and activated Anytown Jaycees Chapter Plan of Action 3
4 c. Specific community needs (i.e. community center, activities for teenagers, elderly assistance, etc.): Sustainable solutions to community problems Make current projects more sustainable Specific Goals by Area: Management Have $XXX.00 in funds at the end of year (see attached budget). Utilize our Facebook pages (both personal and chapter) and all media outlets to spread the word of our events. Keep website up to date with correct contact info and event calendar. Membership Increase membership to XX members, for a total growth of X members (see attached Membership Plan). Hold new member orientation quarterly. Implement Targeted Recruitment Plan. Hold a minimum of one event per month to keep members engaged. This would exclude our community service project which already occur each month. Hold one social only event quarterly. Community Continue and improve on partnership with local Chamber of Commerce. Implement one new project mid year for families in need. Determine community needs with a community survey. Partner with other community organizations. Individual Development Hold a speaker or training quarterly. Create better awareness and knowledge of Roberts Rules of Order. Increase members knowledge of the community and all it offers. Anytown Jaycees Chapter Plan of Action 4
5 Membership Plan Starting Members Members Due Members Renewing New Members Ending Members 1 st Quarter nd Quarter rd Quarter th Quarter Totals Goal Retention = 81% Anytown Jaycees Chapter Plan of Action 5
6 Budget Beginning Balance: $ 6, Total Income: $ 15, Total Expenses: $ (19,817.00) Ending Balance: $ 2, INCOME BUDGETED Management Fun Run Fundraiser $ 5, Other ACTUAL Individual Convention hosting $ 1, Other Community Casino Nite $ 1, Flamingo Flocking Project $ Halloween Parade $ Christmas Shopping Tour $ 7, Big Horn Mtn Trail Run $ Other Membership New Me mber Items Sheridan Jaycee shirts (est. 10 members) $ Dues Renewals (est. 21 members) $ New (est. 10 members) $ Other Total Income $ 15, $ Anytown Jaycees Chapter Plan of Action 6
7 EXPENSES BUDGETED Management Fun Run Fundraiser $ 3, Insurance $ PO Box Fee and other postage $ Chapter Newsletter (Constant Contact) $ Chapter Website (Hosting fee) $ Taxes $ Chamber of Commerce Dues $ Banking Expenses $ Other ACTUAL Individual Convention hosting $ 1, Member training (conventions) $ M Nights Volleyball Team $ Other $ Member Awards $ Year End Banquet $ Other Community Casino Nite $ Flamingo Flocking Project $ Halloween Parade $ Christmas Shopping Tour $ 8, Easter Egg Stuffing $ Earth Day $ Relay For Life $ Other community donations $ 2, EXAMPL E Membership New Me mber Items Sheridan Jaycee shirts (est. 10 members) $ Packets $ Pins/Nametags $ Me mbership Recruitment Dinner for prospective new members $ Info Social $ Other $ Total Expenses $ 19, $ Anytown Jaycees Chapter Plan of Action 7
8 Membership Profile EXAMPLE Anytown Jaycees Chapter Plan of Action 8
9 EXAMPLE Anytown Jaycees Chapter Plan of Action 9
10 Membership Survey EXAMPLE Anytown Jaycees Chapter Plan of Action 10
11 Calendar of Events January 6 January 20 January 30 Feb 1 January 25 January 27 February 1 February 3 February 10 February 17 February 20 March 3 March 10 March 14 March 17 April 7 April 14 April 15 April 21 April May 5 May 12 May 19 May 26 June 2 June 9 June 16 June June 26 July 7 July 14 July 21 August 4 August 11 August 18 September 1 September 8 September 15 October 2 4 October 6 October 13 Year End Banquet State Jaycees Year End Convention Board Kick off Meeting Relay For Life Kick off Super Bowl Party Casino Nite Run Til You re Green Fun Run Open House Social State Jaycees Spring Convention Miss Wyoming BBQ Big Horn Mountain Trail Run Relay For Life State Jaycees Fall Convention Anytown Jaycees Chapter Plan of Action 11
12 October 20 November 3 November 10 November 17 December 1 December 8 December 12 December 15 Elections Old and New Board Christmas Shopping Tour Christmas Party Anytown Jaycees Chapter Plan of Action 12
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