Minutes of the ROCK ISLAND COUNTY WASTE MANAGEMENT AGENCY (RICWMA)

Transcription

1 Minutes of the ROCK ISLAND COUNTY WASTE MANAGEMENT AGENCY (RICWMA) Tuesday,, 1:00 p.m. Bi-State Regional Commission Conference Room 1504 Third Avenue Rock Island, Illinois MEMBERS IN ATTENDANCE Mr. Vern Winter, Chair, Rock Island Mr. Mike Bealer, Vice Chair, Coal Valley Mr. Mike Bartels, Rock Island Mr. Scott Noyd, Rock Island County Ms. Louisa Ewert, Sec./Treas., Rock Island Co. MEMBERS ABSENT Ms. Michelle Bergeson, Hampton Ms. Patsy Fidlar, Cordova Mr. Curtis Morrow, Andalusia Mr. Dave Pannell, Milan OTHERS PRESENT Ms. Sarah Gardner, Bi-State Mr. Luke VanLandegen, RI Public Works Mr. Jim Grafton, Silvis Mr. Nick Gottwalt, Carbon Cliff Mr. Mike Waldron, Moline Mr. Rodd Schick, Moline Ms. Alissa Sallows, East Moline Ms. Missy Housenga, Rapids City Ms. Caryn Unsicker, Silvis Mr. Bruce Peterson, Port Byron Mr. Dave Lambert, East Moline Ms. Denise Bulat, Bi-State Mr. Dave Collier, Citizen 1. Approval of Minutes of the July 17, 2018 Rock Island County Waste Management Agency Board Meeting. Mr. Winter chaired the meeting and directed the Board to the July 17, 2018 minutes for review. Mr. Waldron motioned to approve the minutes, and Mr. Noyd seconded. The motion carried by unanimous approval of the Board. 2. Financial Report. (Status of income/expenses and approval of bills for payment.) Ms. Gardner presented the Accounts Payable Statement in the amount of $36, Mr. Winter asked for a motion to accept the monthly bills. Mr. Bealer moved to approve the bills as presented, and Mr. Waldron seconded. The motion carried by unanimous approval of the Board. Mr. Winter asked if there was any discussion, and Ms. Gardner noted that Gene Krismanits of Mel Foster Co. Insurance, Inc. has notified RICWMA of the insurance policy renewal quotes for the upcoming term. The Directors & Officers Liability was quoted with an annual premium increase of $61, while the General Liability policy was quoted with a decrease of $100, for a total of a $39 decrease in pricing compared to FY 18. Ms. Gardner has directed Mr. Krismanits to prepare an invoice for RICWMA, which will be included in the September Accounts Payable Statement. The total, $3,737 is within the amount budgeted for this line item for FY19.

2 Page 2 Ms. Gardner presented the July 31, 2018 Financial Reports. She noted that the final quarterly tipping fees for FY 18 had been received, bringing the final balance carried over from FY18 to FY 19 to $551, Mr. Winter asked for a motion to accept the Financial Reports and to place them on file. Mr. Waldron so moved, and Ms. Sallows seconded. The motion carried by unanimous approval of the Board. Mr. Winter asked if there was any discussion, mentioning the noted the reserve funds were starting to get high, though the FY19 SWAG grants would reduce that amount somewhat next month. The July 31, 2018 Rock Island County RICWMA Financial Report Summary (Cash Basis) is as follows: RECEIPTS FY 2019 Millennium Waste (Waste Connection) $ 81, Republic Services $ 45, Interest $ TOTAL $ 127, Prior Years Receipts $ 9,454, DISBURSEMENT FY 2019 $ (34,547.66) Prior Years Disbursements $ (8,997,161.94) CURRENT BALANCES Pool $ 504, Checkbook $ 46, TOTAL $ 550, Accounts Payable $ 36, Cash Balances as of $ 550, Agency Program Reports. Mr. Winter asked Ms. Gardner to review the July 2018 reports for the benefit of the Board as follows: Residential White Goods and Used Tires Collection Program: There were 379 used tires and 141 white good units collected. There were 23 total no-shows.

3 Page 3 Household Hazardous Waste (HHW) Collection Program: There were 249 Rock Island County residents who disposed of HHW items at Scott County s HHM facilities. Electronic Waste Collection Program: There were 468 residents who disposed of 38,332 pounds of e-waste at Scott County s electronics facility. This is an average of about 82 pounds per resident. RICWMA Member Government Tire Disposal Program: Local communities of Rock Island County disposed of 3.5 tons of tires at the Waste Commission of Scott County landfill location. Regional Drop-Off Recycling Program: A total of tons of fiber and non-fiber material was collected and processed. This consisted of tons of fiber and tons of non-fiber co-mingled materials. There were 36 fiber container pulls and 39 non-fiber contain pulls at an average weight of 1.20 tons/pull for fiber and 1.00 tons/pull for nonfiber. RICWMA Website Statistics: The RICWMA website had 524 unique visitors and 1009 page views. Ms. Gardner also presented data on calls received to the RICWMA phone line since the start of the calendar year. She noted that the most common type of call is related to full bin complaints, and that the data show the number of such calls nearly doubled in July. The data also show that since the beginning of the year, more than twice as many complaints have been received about the Milan site than any other location. Ms. Gardner has been asking site coordinators to send photos of the bins when material is left alongside them, and she shared several such photos with the Board. Mr. Winter asked about an sent to the board with pictures of the Moline drop-off site showing the typical amount of debris found there on a Monday morning. Ms. Sallows asked if it would be possible to pay for additional weekend pulls during the summer to help address the excess material left there. Mr. Winter asked if there was a way to find out who was engaging in improper disposal at the sites and make arrests. Ms. Sallows suggested allocating money for site hosts to offset the cost of cleaning and maintaining the sites. Ms. Gardner said the SWAG grant reports show that some host sites are using SWAG funds to offset these costs, and as a result citizens in those communities may not be receiving the same kind of programming such as special recycling events or giveaways that other communities fund with SWAG grants. Mr. Winter asked RICWMA staff to investigate the possibility of increasing the SWAG allowance for these communities or setting up a separate grant to offset maintenance costs and to bring a report on this to the next meeting. 4. Other Business. Review and approval of the FY 2018 SWAG grant final reports and call for FY 2019 SWAG applications. Ms. Gardner presented the Board with a summary of the final reports received for the FY18 SWAG grants. All recipients have submitted reports, and all but one adhered to the plan for the funds outlined in their original application. The Village of Hampton used the funds to purchase recycling bins for residents as opposed to purchasing

4 Page 4 them for the Heritage Park as originally proposed. This is in part the result of staffing changes and changes in plans; they have indicated they may apply to use the funds for Heritage Park this year. Ms. Gardner also noted that Rock Island County made use of their carryover funds from the previous grant cycle, and the City of Silvis had a carryover amount of $1,754.11, which they propose to apply toward increased recycling fees from Republic in the coming year. Mr. Winter asked for a motion to accept the SWAG reports and to place them on file. Mr. Waldron so moved, and Mr. Gottwalt seconded. The motion carried by unanimous approval of the Board. 5. Other Activities. Removal of erroneous listings of RICWMA website online. Ms. Gardner reported that in the month of July, a number of phone calls to the RICWMA line were complaints regarding disruption in service intended for the private hauler County Waste. In the process, she learned that online listings for County Waste through both Google and the Yellow Pages designated the RICWMA website as the County Waste website. She contacted both entities and worked with their staff to remove RICWMA s website from those listings. The volume of calls to RICWMA regarding County Waste substantially lessened thereafter. Illinois CERA electronic recycling program. In February, the Board voted against submitting an application to participate in the forthcoming Illinois CERA program. This was in part because the current collection site at the Waste Commission of Scott County would likely be disqualified for the program as a result of being out of state. Now that the CERA program has been established, Ms. Gardner reached out to the Illinois EPA to discuss the protocols currently in place at Scott County to track e-waste from Rock Island County and see if there is a possibility based on this of having it accepted as a collection site in the future. She provided examples of the reports sent to RICWMA each month and discussed the history of the program and the qualifications of the Waste Commission as a collection site. It was her hope that by beginning the conversation now, the documentation/application required could be assembled to clear any obstacles in advance. She was told that the IL EPA did not foresee making allowances for out-of-state collection sites, thought potentially the Waste Commission of Scott County could be used as a recycler. RICWMA would have to designate a collection site within the county or host e-waste collection events and apply to have the Waste Commission designated as the recycler for those collections. There would be no guarantees that it would be selected as the recycler, though. The IL EPA representative with whom Ms. Gardner spoke, Melissa Silva, suggested that although there were no current provisions to with draw from the CERA program if the preferred recycler was not selected for an application, Ms. Silva believed the IL EPA would be willing to work with RICWMA to do so. Ms. Gardner will continue to keep the channels of communication open in hopes that as the CERA program matures, a way forward will become possible. Tipping fee miscalculation. Ms. Gardner has also reached back out to Ellen Robinson at the Illinois EPA to find out if a determination has been made as to how RICWMA should report the check resulting from previously miscalculated tipping fees by Republic. Ms. Robinson reported that, having received all the paper work provided to RICWMA pertaining to the matter, she deemed the reporting requirements satisfied, and there would be no need revise previous tipping fee reports.

5 Page 5 6. Comments from the Public. None 7. Adjournment. Having no further business to conduct at this time, Mr. Winter asked for a motion to adjourn the meeting. Mr. Bealer moved to adjourn, and Ms. Waldron seconded. The motion passed, and the meeting adjourned by consensus of the Board at 1:30 p.m. SJG\sdg P:\USERS\WORD\Minutes - 40\RICWMA\RICWMA Minutes.docx