MINUTES WORKSHOP CITY COUNCIL MEETING MARCH 16, 2015 AT 6:00 P.M. CITY HALL, 116 FIRST STREET NEPTUNE BEACH, FLORIDA

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1 MINUTES WORKSHOP CITY COUNCIL MEETING MARCH 16, 2015 AT 6:00 P.M. CITY HALL, 116 FIRST STREET NEPTUNE BEACH, FLORIDA Pursuant to proper notice a Workshop Meeting of the City Council of the City of Neptune Beach was held March 16, 2015, at 6:00 p.m., in the Council Chambers, City Hall, 116 First Street, Neptune Beach, Florida. Attendance: IN ATTENDANCE: Mayor Harriet Pruette Vice Mayor Richard Arthur Councilor John Jolly Councilor Kara Tucker Councilor Scott Wiley City Attorney Patrick Krechowski City Manager James Jarboe City Clerk Karla Strait, CMC STAFF: Director of Public Safety David Sembach Assistant Public Safety Director Tony Carrillo Community Development Director Askew Call to Order / Roll Call Mayor Pruette called the meeting to order at 6:00 p.m. and asked Councilor Wiley to lead the Pledge of Allegiance. PRESENTATIONS / NONE COMMITTEE REPORTS / NONE CITY MANAGER S ACTION LIST City Manager Jarboe reported on the following: This afternoon Mayor Pruette brought to his attention the Town Center Landscaping project was approved allowing them to use impervious pavers which will create more flooding in the area. The project should have been approved using pervious pavers. There was an incident Sunday night involving two pit bull dogs attacking a lady and her teenage son. The dogs had to be put down and they are being tested for rabies. TOWN CENTER LANDSCAPING PROJECT: Mayor Pruette explained she took photographs of the area in Town Center where the landscape was going to be replaced with impervious bricks to show to Council. When she originally walked the area with Mr. Ed Jones and discussed the project, she informed him that she supported the

2 March 16, 2015 WORKSHOP MEETING PAGE 2 bicycle racks but not the impervious bricks due to the flooding problems. She asked City Manager Jarboe to readdress the situation. Councilor Wiley agreed the City Manager should readdress the situation due to the current flooding problems in Town Center. Vice Mayor Arthur stated he spoke with the City Manager about the project before it was approved. He questioned if the City could readdress the issue since the permit had already been issued. Mayor Pruette stated there is serious flooding issue in Town Center. She asked since the City already approved the project, if we could offer to pay for the cost difference to replace the impervious bricks with pervious bricks. She felt the impervious bricks were going to exacerbate the flooding problem. Councilor Tucker agreed the City Manager needed to readdress the Town Center Landscaping Project due to the flooding problems. Councilor Jolly also agreed the City did not need to add to the flooding problem in Town Center and the issue needed to be readdressed. CITY CLERK S CONSENSUS LIST City Clerk Strait stated she would like to mention a few things before getting to the Consensus List. 1) She sent out a memorandum last week regarding missing information on the Community Development Board webpage. As of last Friday afternoon the page has been updated. 2) The new website design is in process, the site map was approved last week, and just this morning she approved the wireframes. The new site will be user friendly and designed for display on desktops, tablets, and cell phones. She had the idea to come up with a tagline for the new site, something that would help attract visitors and businesses. If anyone has any suggestions, please let her know and she will run them by the Council. 3) Easter in the Park will be held on Friday, April 3 rd at 10:00 am. 4) Dancin in the Streets will be held on Saturday, May 16th. The Consensus List is updated and all agenda items are on track. She asked if Council had any questions. There were no questions from Council regarding the consensus list. PUBLIC COMMENTS Mayor Pruette opened the floor for public comments. Anthony Lee Daub-wims, Oak Ridge Drive North, President of Students Working Against Tobacco (SWAT), supported the City adopting an Ordinance regulating e-cigarettes. Melissa Covey, 2014 Landwood Street, Jacksonville, also supported the City adopting an Ordinance regulating e-cigarettes.

3 March 16, 2015 WORKSHOP MEETING PAGE 3 Rory Diamond, 120 Davis Street, stated he was pleased with the recent repaving of First Street. He voiced concern regarding a home at 601 Valley Forge Road North that has been brought to Council s attention before. He stated the condition of the property has taken a turn for the worse. He felt there was more going on inside the house other than just people living there. He stated the neighbors and parents of young children were extremely concerned about the activities going on at the residence. He requested the City take a serious look into the situation. Simon Woodfork, 715 Cherry Street, relayed concerns about his generation s experience with drugs, violence and police. He stated his generation viewed police officers as threatening, intimidating, violent, and as a source of generating revenue. He opposed Ordinance No and felt Council should consider the behavior of police officers before extending them incentives. There being no further comments from the public, the public comment portion of the meeting was closed. PROPOSED ORDINANCES Ord. No Retirees 13 th Check ORDINANCE NO , POLICE OFFICER RETIREES THIRTEENTH CHECK / COUNCILOR JOLLY: AN ORDINANCE OF THE CITY OF NEPTUNE BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION; ARTICLE V, EMPLOYEE BENEFITS; DIVISION 4, POLICE OFFICERS RETIREMENT SYSTEM; ADDING SECTION , GRANTING THE RETIREES OF THE POLICE OFFICERS RETIREMENT SYSTEM A THIRTEENTH CHECK FOR THE 2015 CALENDAR YEAR; AND PROVIDING AN EFFECTIVE DATE. Councilor Jolly stated he asked to defer this Ordinance at the March 2nd meeting to amend the language as suggested by the Board of Trustees. The Finance Director also amended some of the figures. He would like to continue to defer this Ordinance until the Board of Trustees agrees to support it. Councilor Tucker also supported deferring the Ordinance. She asked if Council was still going to hold a special meeting with the Board of Trustees to discuss the use of the premium tax money. Mayor Pruette responded yes. Councilor Wiley asked City Attorney Krechowski if Council were to pass this Ordinance on first read, would the members of the pension plan have to approve it by majority vote before second read. Councilor Wiley added the Attorney for the Pension Board stated at the Board s last meeting that any distribution of the premium tax money would have to be approved by the membership. City Attorney Krechowski advised he listened to the audio of the meeting and there were some things mentioned at that Board meeting that were not accurate. He felt a joint special meeting between Council and the Board would help clear up some issues. Vice Mayor Arthur supported deferring the Ordinance. He asked that the members of the plan and the Board be informed that the Ordinance is available for them to approve. Mayor Pruette agreed to defer the Ordinance. She would like to schedule a joint meeting with the Board in May or June to review Ordinance TO DEFER ORDINANCE NO

4 March 16, 2015 WORKSHOP MEETING PAGE 4 E-Cigarettes E-CIGARETTES / COUNCILOR TUCKER: AN ORDINANCE OF THE CITY OF NEPTUNE BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES, CHAPTER 17, SALES; CREATING ARTICLE IV, E-CIGARETTES, SECTION THROUGH 17-79; AND PROVIDING AN EFFECTIVE DATE. Councilor Tucker explained she received some information from the Tobacco Prevention Network requesting the City adopt an Ordinance regarding e-cigarettes. She wanted to bring it forward for discussion. Mayor Pruette stated she would support the portion of the Ordinance prohibiting sales to minors, but she was uncomfortable with how the Ordinance would be enforced. City Manager Jarboe explained the State adopted a law that prohibits e-cigarette sales to anyone under the age of 18, making it a misdemeanor offense. This Ordinance would strengthen that State law. Melissa Covey, Representative of the Tobacco Prevention Network of Florida, explained this Ordinance was created by the Tobacco Legal Authority. It does go above and beyond the State law. The section of the Ordinance prohibiting locations for use of e-cigarettes deals mostly with the consideration of the health and wellbeing of others. Councilor Jolly stated he would like Ms. Covey to provide a list of other counties and cities that have passed a similar Ordinance. Vice Mayor Arthur agreed with some of the sections in the Ordinance but felt parts of it may cause more damage. He would like to find out more about the State law. He would consider supporting something similar. City Manager Jarboe asked Ms. Covey to provide a one page executive summary of how this Ordinance differed from the State s. Councilor Wiley felt this Ordinance drafted by an organization may not fit our small community. He asked City Clerk Strait last week to find out if other cities had adopted a similar Ordinance. Ms. Strait found that the Town of Orange Park and the City of Sebastian had adopted condensed versions of the Ordinance. He had concerns putting restrictions on business owners. He would consider a more condensed version of the Ordinance. Mayor Pruette asked Ms. Covey to work with Councilor Tucker and condense the Ordinance. Councilor Jolly stated he supported a movement on Wall Street that will raise the legal age limit to purchase e-cigarettes to 21. He also would like for Ms. Covey to bring back more information. FOR MS. COVEY AND COUNCILOR TUCKER TO BRING BACK MORE INFORMATION FOR COUNCIL TO CONSIDER. Prohibited Activities in Parks PROHIBITED ACTIVITIES IN PARKS / NO SPONSOR: AN ORDINANCE OF THE CITY OF NEPTUNE BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES, CHAPTER 14, OFFENSES; SECTION 14-8, PROHIBITED ACTIVITIES IN PARKS AND RECREATIONAL FACILITIES OWNED OR CONTROLLED BY THE CITY; AND PROVIDING AN EFFECTIVE DATE.

5 March 16, 2015 WORKSHOP MEETING PAGE 5 City Manager Jarboe explained the City has always prohibited cooking on the beach with charcoal. There is currently a loop hole in Section 14-8(4), that allows people to use charcoal grills on the beach and this Ordinance will close the loophole. Councilor Jolly agreed to sponsor the Ordinance. Councilor Jolly asked how the Ordinance will be enforced. City Manager Jarboe replied usually incidents are reported to the police and the police issue a warning or citation. Chief Sembach stated they have never had to issue a citation. Councilor Jolly questioned if Section 14-8(13) was necessary: Sit in or on any trash receptacles provided for public use. Mayor Pruette asked City Attorney Krechowski to amend the language in 14-8(13) before first read. Councilor Tucker stated she supported the Ordinance. Councilor Wiley questioned how this amendment was brought about. Chief Sembach replied when he receives requests from people to hold weddings or other events on the beach they are given a list of rules. One of the rules is that open flames are not allowed. One of his officers brought to his attention that the Code states open flames are allowed on the beach and the language needed to be corrected. Councilor Wiley voiced concern regarding informational signs at the beach accesses. The signs posted have a list of things that are not allowed but having an open flame is not on the list. He questioned how people are supposed to know that they are not allowed to use charcoal grills on the beach. Chief Sembach explained there are very few incidents reported. The lifeguard captain informed him they had to warn a few people last year. CITY ATTORNEY TO AMEND SECTION 14-8(13) AND FORWARD TO THE APRIL REGULAR MEETING FOR FIRST READ. CONTRACTS / AGREEMENTS Interlocal Agreement INTERLOCAL AGREEMENT: City Manager Jarboe explained the City of Jacksonville receives taxes for telephone usage to use help supplement the cost of dispatch. Through this Interlocal agreement we receive a share if the taxes from the County. This year the amount is approximately $72,000. Mr. Jarboe added the amount started out being in excess of $100,000. Last year the amount was $84,950. The amount seems to get smaller each year. FORWARD TO THE APRIL 6, REGULAR MEETING CONSENT AGENDA ISSUE DEVELOPMENT Signs GENERAL DISCUSSION & REQUEST FOR RECOMMENDATIONS FROM THE COMMUNITY DEVELOPMENT BOARD: Mayor Pruette stated Council needed to give Community Development Director Askew direction regarding requests for recommendations for multi tenant signage and trigger points that will require compliance to convert pole signs to monument signs. Mrs. Askew needs to relay these requests for recommendations to the Community Development Board (CDB) for them to consider at their March 18 meeting.

6 March 16, 2015 WORKSHOP MEETING PAGE 6 Community Development Director Askew explained the CDB will be reviewing the language for multi tenant signage at their Wednesday night meeting. Vice Mayor Arthur stated he had particular concern with Section (3)(d). Any change, which alters the display area or face area by more than twenty-five (25) percent or rebranding. His concern was how that would affect multi tenant signs. He felt Section (3)(d) considers the house brand on any sign, but the particular language does not read that way. Vice Mayor Arthur also had concern with Section (3)(e). Any replacement required as the result of an accident through no fault of the owner and/or an act of God. Mrs. Askew explained she and Councilor Jolly discussed the language in (3)(e). The language through no fault of the owner was added to deter an owner from intentionally damaging a sign. Councilor Jolly added the way the language previously read would allow an owner to intentionally damage a sign, in which case he would be allowed to repair the sign, instead of having the trigger take place that would require him to replace the sign with a monument sign. Councilor Jolly stated the way (3)(e) reads now is an accident through no fault of the owner would trigger a replacement. Councilor Jolly stated that was added when Ordinance No was adopted. Vice Mayor Arthur felt the language currently in Section (3)(e) would trigger the requirement to comply under Section (3)(g). Any change necessary for compliance with Florida Building Code. Councilor Jolly suggested (3)(e) could read: Any replacement required as the result of an accident or an act of god. He felt adding through no fault of the owner did not do anything except possibly spark an argument that the owner could say he accidentally knocked it down. Mrs. Askew stated Councilor Jolly made an excellent point a few meetings back when he stated that as the pool of nonconforming signs begins to shrink, those owners are going to be fighting to keep the nonconforming signs. She felt the language in the Ordinance needed to be strong. Vice Mayor Arthur asked if the CDB was specifically reviewing Ordinance No or other multi tenant issues as well. Mrs. Askew replied the CDB previously discussed potentially allowing multiple signs or larger signs for multiple tenant properties. The CDB is investigating what other cities are doing as well. They will especially be looking at the Atlantic Beach Ordinance because Atlantic Beach is a mirror image of our City along Atlantic Boulevard. Atlantic Beach allows up to three signs on larger commercial properties. Mrs. Askew asked if Council would like to consider providing more sign opportunities for larger parcels. Vice Mayor Arthur was concerned about only having 300 square feet on a 7 sign for multi tenant properties. Councilor Wiley asked the CDB to consider offsite signage for those businesses not directly on the boulevard. He would like the Board to keep the language referring to offsite signage or expand the language. Councilor Wiley asked the CDB to consider allowing different sizes of monument signs, one size for a single business, maybe a larger size for shopping centers with only a few tenants, and an even larger size for shopping centers with more than 20 tenants. They should also consider allowing two monument signs for larger parcels.

7 March 16, 2015 WORKSHOP MEETING PAGE 7 Councilor Jolly suggested that the CDB consider the possibility of allowing two monument signs for corner properties on major highways. Councilor Tucker stated she was concerned with mom and pop stores within shopping centers. At the last Council meeting she suggested adding a new subsection 5. She would like the Board to take another look at that proposed version which is as follows: Section (5) (5) Notwithstanding the preceding provisions of subsections (1) through (4) above, all commercial shopping centers containing at least ten thousand (10,000) leasable square feet and more than one (1) tenant as of the date of enactment of this legislation shall be permitted to retain all sign structures existing as of the date of enactment of this legislation, until six months after the effective date of this legislation. along with the unlimited right to modify the panels or faces of said structures at any time, unless any of the following events occur: (a) any change which increases the height or area of a sign; (b) any damage requiring repairs exceeding eighty percent (80%) of the structures market value in any one (1) year period; or (c) any replacement of an abandoned structure; in which event the affected structure shall be removed. Removed structures may be replaced at a size that is up to eight-five percent (85%) of the height an area of the removed structure, with the unlimited right to modify the panels or faces of said replacement structure at any time. once built, any such replacement structure shall be deemed conforming. FORWARD THE REQUESTS TO THE COMMUNITY DEVELOPMENT BOARD FOR RECOMMENDATIONS. Microfilm & Viewer SURPLUS OUTDATED MICROFILM VIEWER AND FILM CONTAINING RESIDENTIAL BUILDING PLANS: City Clerk Strait explained the City has 108 rolls of microfilm that contain residential blueprints and an old microfilm viewer that have not been used in years. The State retention period for residential blueprints is 10 years. These records are not permanent. Although the plans were microfilmed we still have all the original blueprints and plan to keep them. She would like Council approval to surplus the outdated equipment and donate it to the Beaches Museum of History. She contacted Brenda Lipply at the Florida Department of State Division of Library Services and Ms. Lipply advised this would be an acceptable method to dispose of the film. There is the option of converting the film to laser fiche which would cost around $12,000. We also have the option of purchasing a microfilm viewer that attaches to a computer to view the film. The cost of that product ranges from $10,000 to $12,000. Councilor Tucker felt it was important to retain the residential blueprints for future reference. She agreed the microfilm and viewer could be donated. Councilor Jolly asked if anyone had used the microfiche recently. City Clerk Strait replied the equipment has not been used in years. The City had a maintenance plan for the viewer and it has been serviced every year. We discontinued the service agreement two years ago. Vice Mayor Arthur supported the disposal method. He also felt it was important to continue to retain the original blueprints.

8 March 16, 2015 WORKSHOP MEETING PAGE 8 Councilor Wiley asked Ms. Strait if the blueprints she showed him in the record room a few weeks ago were the ones she was referring to. Ms. Strait replied yes. Councilor Wiley stated he also supported the disposal method. TO SURPLUS THE 108 ROLLS OF MICROFILM BY DONATING IT TO THE BEACHES MUSEUM OF HISTORY, AND FORWARD TO THE APRIL REGULAR MEETING CONSENT AGENDA FOR FINAL APPROVAL. Pickleball Event APPROVAL OF PICKLEBALL EVENT IN JARBOE PARK ON MAY 16, 2015, 9;00 AM TO 5:00 PM: City Manager Jarboe asked how many people were expected to attend the event. Verna Griffin, 229 Lora Street, organizer of the event, stated she expected approximately 100 people to attend the event, including the volunteers. The event will be sponsored by the Neptune Beach Senior Center. The registration fee is $25.00 and the proceeds will be donated to the Senior Center. Mrs. Griffin invited everyone to come out to attend and support the event. FORWARD TO THE APRIL REGULAR MEETING CONSENT AGENDA FOR APPROVAL. Art Walk NORTH BEACHES ART WALK: Mayor Pruette stated she invited Ms. Meeker, Director of the North Beaches Art Walk, to attend tonight s meeting to update the Council about the nonprofit organization s operations, board members and financials. Colleen Meeker, 4234 Stacy Road West, Jacksonville, explained she just recently took over as Director of the North Beaches Art Walk. They have a total of 41 participating artists but due to the weather only 10 participated in January and 11 in February. The spaces are $10.00 each and artists pay $30.00 in advance to reserve a space for three months. Whether they choose to participate after they make the payment is up to them. The businesses in the area pay $25.00 per month to assist with the cost of insurance, marketing and advertising. Mayor Pruette asked Ms. Meeker if she had the financial paperwork. Ms. Meeker replied she did not have the financial paperwork with her tonight. They currently have $1,200 in the bank. Mayor Pruette advised since the organization is a 501(c)3 the City Manager will need to have the financial records. City Manager Jarboe explained normally an audit is completed at the end of each year. He will need a copy of the audit and the expenditures. Ms. Meeker stated she will provide the information to the City Manager. Vice Mayor Arthur asked how the art walk spaces are allocated. Ms. Meeker replied some participants feel certain spaces are better than others. In order to make sure everyone has a fair chance they have a drawing every three months. Vice Mayor Arthur asked how many spaces were available. Ms. Meeker stated there is a total of 77 spaces. There were only 31 participants for the winter quarter. The participation fluctuates with the weather. This past week the Board juried in five new artists. She explained to apply to participate in the art walk the artist must fill out an application and send photos of their artistry which is forwarded to the Board for approval. There is a nonrefundable application fee is $ Mayor Pruette asked how many members served on the Board. Ms. Meeker replied there are currently three members. They are considering expanding the Board to five members.

9 March 16, 2015 WORKSHOP MEETING PAGE 9 Mayor Pruette stated originally the Art Walk was intended to help local businesses and local artists. Now there are more Jacksonville artists participating. She asked how the artists were selected. Ms. Meeker responded the artists are chosen based on the quality of their artwork and whether the Board finds the work truly artistic. They are trying to raise the level of art to paintings, photography, sculpture and things of that nature. Mayor Pruette stated she heard some artists are upset that they have to pay in advance to reserve a space for three months when they did not know where the space would be located. Ms. Meeker explained it was difficult to make sure everyone had a space in a good location. Some artists would not pay their fee until the night of the art walk, and some artists, even though a space had been reserved for them, would not show up at all. That is the basis for requiring the advance three months payment. Councilor Wiley asked how often the art walk is held. Ms. Meeker replied the art walk is held the third Thursday of each month. Councilor Wiley asked if the art walk was held year round. Ms. Meeker replied the art walk is currently held year round. They are considering the possibility of not holding the art walk in January and February of next year and giving the artists a free month in March. Councilor Wiley asked if there was a particular reason the art walk was held on the third Thursday of the month. Ms. Meeker responded the Jacksonville Art Walk is the first Wednesday of the month; the Jacksonville Beach Art Walk is the second Tuesday of each month, so they chose the third Thursday of the month. Councilor Wiley asked how far the art walk expanded. Ms. Meeker replied the art walk extended west to the BBT Bank then east toward Ragtime, all the way to the corner and back down First Street to Slider s Seafood Grill. Mayor Pruette stated staff has mentioned that artists begin setting up the spaces in front of City Hall before 5:00 p.m. and taking up the handicap parking space while doing so. She asked Ms. Meeker to ask them not to start setting up until after 5:00 pm. Councilor Tucker stated she has witnessed the vendors using the handicap parking space while setting up. She asked who artists should contact if they are interested in participating. Ms. Meeker stated artists needed to contact her if they wanted to participate. The information is on their website at Councilor Tucker asked that beaches artists receive preference to participate. Mayor Pruette agreed beaches residents should receive preference to participate in the Beaches Art Walk. Ms. Meeker stated most of the artists are beach residents. She will take it into consideration in the future. City Manager Jarboe stated he would meet with Ms. Meeker and formalize a plan so Council will understand the organization s operation. Mayor Pruette stated the art walk was very good for the community. FOR CITY MANAGER JARBOE TO MEET WITH MS. MEEKER AND FORMALIZE A PLAN. City Manager Resignation CITY MANAGER JARBOE S RESIGNATION: Mayor Pruette stated Council received a resignation letter from City Manager Jarboe last week. The Council now needs to discuss and approve a process for advertising and hiring a new City Manager.

10 March 16, 2015 WORKSHOP MEETING PAGE 10 Mayor Pruette thanked City Manager Jarboe for his good work over the past eleven years. She stated Mr. Jarboe has saved the City a lot of money over the years and if it had not been for Mr. Jarboe the City would have had to increase taxes. City Manager Jarboe explained when he was hired by the City eleven years ago the City paid $18,000 to hire search firm. He and City Attorney Krechowski have put together the following 10 step process and developed a timeframe for hiring his replacement: 1. Develop a Position Description / Done 2. Council Approve the Process / April 6 Regular Council Meeting 3. Mail the Position Description to Florida City Managers / April Place Advertisements in the Jacksonville, Orlando, Tampa, and Tallahassee newspapers and the Florida League of Cities Newsletter with a June 1 Deadline / April City Attorney and City Manager Review and Prioritize Applicants Select 10 to 12 for Council to Review by June 15 th. 6. Council Review and Select 3 Applicants to Interview / July 6 7. Council Select Finalist / July City Attorney Drafts a Contract for Council Input / August 9. City Attorney Discusses Contract Terms with Selected Applicant 10. Council Approves Contract for Selected Applicant / August 17 City Manager Jarboe added the problem with a nationwide search for a City Manager is the out of State managers have no experience or knowledge of Florida law, which would be a huge learning curve. Mayor Pruette stated she was on the Council when the City hired a search company to find City Manager Jarboe. The cost was approximately $18,000. She did not support hiring a firm to search for a new City Manager. She agreed to the process presented by the City Manager and City Attorney. Councilor Wiley stated City Manager Jarboe has done a great job and he appreciates all he has done for the City. He hated to see Mr. Jarboe leave. He added with this process we could hire a new City Manager in August. He asked if the new manager could work alongside Mr. Jarboe until September 9. City Manager Jarboe replied yes. Mr. Jarboe added he will also be around to help the new City Manager with any questions he may have. Councilor Wiley did not support hiring a search firm. Vice Mayor Arthur stated he appreciated all the time City Manager Jarboe has put in with the City. He has learned a lot working with him over the years. He suggested changing the timeline and calling a special meeting to hire a new City Manager sooner.

11 March 16, 2015 WORKSHOP MEETING PAGE 11 City Attorney Krechowski suggested keeping in mind that the interviewing process will be taking place in the middle of summer and the new City Manager may have to relocate. Councilor Jolly stated it has been a pleasure working with City Manager Jarboe over the past four years. He felt the turnover was very important and the City needed to work as quickly as possible to find a new City Manager. Councilor Jolly asked if there was a Florida Association of City Managers that we could place an advertisement with. City Manager Jarboe replied the advertisement would be placed through the Florida League of Cities. Councilor Jolly stated the City Attorney and City Manager needed to create a grading matrix for selecting the top 10 to 12 candidates. Council will also have to create a grading matrix to use to select the final candidate. Councilor Tucker stated she has enjoyed working with City Manager Jarboe for the past six years. She is going to miss him and she appreciates all that he has done. She agreed to fast forward the dates and supported holding special meetings to get through the process. She added the person selected could remain in the position for a decade so Council needed to be very thorough during the selection process. She suggested adding a city residency requirement in the contract. Mayor Pruette agreed she would like for the new City Manager to reside in Neptune Beach. Councilor Wiley also agreed he would like for the new City Manager to reside in Neptune Beach. Vice Mayor Arthur supported leaving the requirement as it is which allows Council to authorize the City Manager to live outside the City. Councilor Jolly agreed he would like for the new City Manager to reside in Neptune Beach. Mayor Pruette stated this will be forwarded to the April workshop meeting for further discussion. City Manager Jarboe explained he originally grew up in Neptune Beach. His family lived in the old City Hall building for close to 40 years. He graduated from Fletcher High School and moved on to college. After obtaining his masters degree he moved and worked around the Country for years. He returned to Jacksonville and worked for several City of Jacksonville mayors. He went on to work as City Manager for Atlantic Beach and then went back out on the road again working as a City Manager. He was considering a new position when he was contacted by a headhunter regarding the opening of the City Manager position in Neptune Beach. When his wife heard about the position she suggested that they move back home to Neptune Beach. Mr. Jarboe added that it is unique and pleasurable for him to have begun his career here in Neptune Beach and that he will end his career in Neptune Beach. He dearly loves the City and the history that his family has in Neptune Beach. City Manager Jarboe joked that it is customary for the outgoing City Manager to leave a letter in the desk for the incoming City Manager. The letter tells the new manager that when he has his first crisis he should blame it on him (the old manager), when he has his second crisis he needs to reorganize, and when he has his third crisis he should prepare his resume.

12 March 16, 2015 WORKSHOP MEETING PAGE 12 Councilor Jolly joked back that the letter should read that after the fourth crisis he should copy this letter and leave it in the desk for the next incoming City Manager. FORWARD TO THE APRIL WORKSHOP MEETING TO DISCUSS AND FINALIZE THE PROCESS. City Manager Performance Evaluation CITY MANAGER PERFORMANCE EVALUATION PROCESS: Mayor Pruette stated we needed to get a performance evaluation in place for when the new City Manager is hired. City Attorney Krechowski explained he created a new performance evaluation form based on Council comments from the previous meeting. He felt items 3 and 4 and maybe items 8 and 9 were repetitive but he wanted to give Council the information and have them make the decision. Councilor Tucker agreed to combine items 3 and 4. Councilor Jolly also agreed to combine items 3 and 4. Vice Mayor Arthur felt item 3 could be eliminated completely and items 9 and 10 could be combined. He liked the point system and the open area at the end for comments. Councilor Wiley would like to leave item 4, and combine items 9 and 10. TO HAVE THE CITY ATTORNEY REVISE THE FORM AND BRING BACK FOR APPROVAL. PUBLIC COMMENTS Mayor Pruette opened the floor to public comments. Christian Chin, 227A Margaret Street, stated she knows a lot of the artists that participate in the art walk. They have expressed their unhappiness with having to pay for booth space three months in advance without knowing the location. She suggested maybe charging a higher fee for better locations. Mrs. Chin also suggested the Community Development Board address electronic signage. There being no further comments, the public comment portion of the meeting was closed. COUNCIL COMMENTS Mayor Pruette asked Community Development Director Askew to have the Community Development Board address Mrs. Chin s comments regarding electronic signs. Mayor Pruette asked City Manager Jarboe if he could find some money in the budget for new informational beach access signs. Mayor Pruette asked about the progress of the proposed new Welcome Signs. City Manager Jarboe replied he received three quotes from sign companies. He is going to meet with each company individually to review the quotes and ensure that they meet the Florida Department of Transportation requirements. It may be at least six weeks until the new signs are erected.

13 March 16, 2015 WORKSHOP MEETING PAGE 13 Councilor Jolly questioned the height of the sign and asked if we would need a variance. City Manager Jarboe explained informational signs are addressed differently. He will ask the City Attorney to make sure the sign meets the requirements of the Code. Mayor Pruette stated Mr. Kerry Chin designed some Neptune Beach license plates based on the welcome sign that he also designed. She declared that she is going to be the first person to purchase one of the plates. City Manager Jarboe stated he would be leaving the City in six months. He would like to take his 90 days of accumulated time in advance and place it in his retirement account so he would not have a pay a huge amount of taxes based on the total amount. TO ALLOW THE CITY MANAGER TO TAKE HIS ACCUMULATED 90 DAY LEAVE IN ADVANCE TO PLACE IN HIS RETIREMENT ACCOUNT. Adjournment There being no further business, the meeting adjourned at 7:32 p.m. Attest: Harriet Pruette, Mayor Karla Strait, CMC, City Clerk Approved: