30th Annual Oncology Nurses Symposium

Transcription

1 E X H I B I T O R P R O S P E C T U S 30th Annual Oncology Nurses Symposium S E P T E M B E R , H I L T O N S A N D I E G O R E S O R T Scripps Conference Services & CME Over 40 national CME conferences, in more than 15 specialty areas.

2 About the Course Scripps Cancer Center s Oncology Nurses Symposium has long been considered one of the industry s leading oncology conferences for nurses. During this three and a half day conference, participants will benefit from an intimate learning environment where renowned faculty will present the latest in oncology care. The course is designed to offer an update on clinical issues and current trends in cancer nursing practice. Benefits of Exhibiting As an exhibitor, you will have the opportunity to showcase your company s products and services to a targeted health care population already active in the fields of hematology and oncology. Here are just a few benefits exhibiting offers: Interact face-to-face with influential decision makers. Build visibility for your company in a competitive marketplace. Expand your prospect place and strengthen existing customer relationships. Introduce new products and services. Generate new sales leads. About Scripps Cancer Center Scripps Health is committed to combating cancer. That s why we mobilized the collective resources of five hospital campuses, our affiliated physicians and a renowned research center to form the Scripps Cancer Center. These providers work collaboratively toward prevention, early detection and coordinated treatment. The center s multidisciplinary approach ensures a comprehensive treatment plan that pairs leading-edge technology with an experienced, respectful care staff who are sensitive to the whole person and a range of healing approaches. Patient s benefit from a collective array of cancerspecific personnel and services, as well as vigorous dialog between researchers and clinicians that brings the latest medical knowledge bedside. Featured services at Scripps Cancer Center: Blood and marrow transplantation program Radiation therapy Breast care center Robotic surgery San Diego Gamma Knife Palliative care Skin cancer center Oncology nursing Home to medical education Research participation Patient support services Imaging For more information on Scripps Cancer Center visit:

3 Exhibit Schedule Sunday, September 26, p.m. Exhibitor Move-in Monday, September 27, a.m. Exhibitor Move-in 7 7:50 a.m. Breakfast & View Exhibits 10 10:30 a.m. Break & View Exhibits 11:30 a.m. 12:30 p.m. Lunch 2 2:30 p.m. Break & View Exhibits Tuesday, September 28, a.m. Breakfast & View Exhibits 10 10:30 a.m. Break & View Exhibits 11:30 a.m. 12:30 p.m. Lunch 2 2:30 p.m. Break & View Exhibits Exhibit & Conference Contact Carlin Admirand Conference & CME Coordinator Scripps Conference Services & CME N. Torrey Pines Rd, Suite 200 La Jolla, CA Phone: Fax: admirand.carlin@scrippshealth.org Wednesday, September 29, a.m. Breakfast & View Exhibits 10 10:30 a.m. Break & View Exhibits 10:30 11:30 a.m. Exhibitor Move-out Attendee Demographics 2008 Attendance Attendance Anticipated Attendance 330 GEOGRAPHIC BREAKDOWN PRIMARY FUNCTIONAL AREA NORTHEAST 10% SOUTH 9% OTHER 5% RESEARCH 6% ADMINISTRATION 8% EDUCATION 9% SOUTHWEST 44% MIDWEST 17% NORTHWEST 20% PATIENT CARE 72% YEARS IN HEALTHCARE PRIMARY WORK SETTING 1-5 YEARS 6% 5-10 YEARS 11% PHARMACEUTICAL 2% ACADEMIC 4% OTHER 3% 20+ YEARS 59% YEARS 24% IN-PATIENT 38% OUT-PATIENT 53%

4 Exhibit Opportunities Exhibit 6 table (8 x 6 space)...$2,500 Exhibit 8 table (10 x 6 space)...$3,000 Included with your exhibit purchase: Materials: table linens, carpet, chair & wastebasket Electricity (upon request, please indicate on application) Complimentary access for two (2) company representatives to attend all conference activities (educational sessions and all food & beverage functions) with reduced registration fees available for an additional two (2) company representatives. CME Credit: If any company representatives would like to receive CME credit. Please have them complete the Registration Form in the conference brochure and submit to Scripps. Please note that a post conference evaluation will need to be submitted by the representative(s) to receive a certificate. Attendee List: a list of pre-registered attendees will be sent to all confirmed exhibitors prior to the conference. After the conference, a final list will be sent. Please note: only limited attendee information will be provided (name, affiliation, city and state). Not included with your exhibit purchase: Pipe and drape (not available). Additional furniture or equipment rentals (space restrictions apply). Labor for installing or dismantling your exhibit display. Representatives beyond the four (4) company representatives. Security: the exhibit area will not be locked each evening and no security guard will be present. Anything you leave in the exhibit area will be left at your own risk. Neither the Hilton Hotel, nor Scripps will accept liability for any items in the exhibit area at any time. Please note: Scripps is a non-profit organization; therefore we cannot provide a non-profit discount on the exhibit fees. Exhibit Information Exhibit & Conference Venue Hilton San Diego Resort 1775 E. Mission Bay Drive San Diego, CA Reservations: Phone: For shipping purposes, please add the following to your label: Attn: Carlin Admirand/Kerri Higgins Scripps, September 26-29, 2010 All materials should arrive no earlier than September 22, If materials are received prior to this date the exhibiting company will be responsible for these charges. Materials that are shipped will be available at your company s exhibit space during the first installation session. If you have items to ship after the conference, FedEx and UPS can be arranged directly with the hotel. You are responsible for providing all necessary shipping materials as well as all related expenses.

5 Exhibitor Payment and Confirmation All applications must be received by September 15, Upon receipt of the application, a confirmation will be sent. Payment must be received prior to the conference commencement. The exhibit cancellation deadline is September 22, Scripps will retain a $500 processing fee. After September 22, 2010 no refunds will be granted, with no exceptions. Exhibit space must be occupied by 6:45 a.m. on Monday, September 27, Failure to meet this deadline will cause forfeiture of your space. Scripps may use or reassign the space without refund. Exhibitors who anticipate delays must notify Scripps. Please note: for an exhibit application to be accepted by Scripps, the products and services must be educational in nature and relate to the educational activity content. Scripps reserves the right to accept or reject a potential exhibitor based on its assessment of whether the company/organization s products and/ or services are relevant to the conference content. All exhibits will be reviewed by Scripps. Exhibitor Housing Please make your own hotel reservations and request the Scripps Conference reduced rate starting at $194/night. Make your reservations early! A block of rooms is being held for us until September 3, After this date, reservations will be accepted on a space and rate availability basis only. Hilton San Diego Resort Reservations: Past Exhibitors List Amgen, Inc. AstraZeneca Bayer HealthCare Biogen Idec biotheranostics Bristol-Myers Squibb Calmoseptine, Inc. Cardinal Health Carmel Pharma, Inc. Celgene Cephalon Oncology Centocor Ortho Biotech Diplomat Specialty Pharmacy Eisai Oncology EUSA Pharma Genentech BioOncology Genomic Health, Inc. GlaxoSmithKline Human Tribe Project ICU Medical, Inc. Lundbeck Inc. Merck Oncology Millennium Pharmaceuticals, Inc. Novartis Hematology Novartis Oncology Oncology Nursing Society Orasoothe OSI Pharmaceuticals, Inc. Roche Laboratories Inc. San Diego Hospice & Palliative Care sanofi-aventis Schering Oncology Scripps Cancer Center The Apothecary Shops ThermaSolutions, Inc. Vidacare Wyeth

6 Support Opportunities Satellite Symposia and Events With an expected attendance of approximately 300 oncology nurses from around the country, Scripps offers organizations the opportunity to host satellite symposia and events in conjunction with the conference. Scripps is strongly committed to ensuring the best possible chance for success of all such events and offers the following fee and service options. The below fees do not include: Marketing materials such as flyers, signage, etc.; Scripps reserves the right to approve all materials Logistical arrangements; all meeting organization is the responsibility of the hosting company Exhibit space; additional fees apply Satellite Symposium... $5,000 Approval to hold the event in conjunction with the Scripps conference Requirement that the event be held at an off-site venue Satellite Symposium with Scripps Promotional Support...$10,000 Approval to hold the event in conjunction with the Scripps conference Approval to hold the event at the conference venue (based on space availability) Inclusion of marketing collateral in attendee confirmation packets blasts (2) to all registered attendees Signage (1) and flyers posted near the Scripps registration desk Inclusion in the conference daily announcements Private Faculty Dinner...$5,000 The speakers, moderators and course directors along with their guests will attend a dinner on Monday evening at Acqua Restaurant. Two (2) representatives will be allowed to attend. Premier DVD Sponsor...$10,000 A fully interactive DVD containing the synchronized audio and final presentations will be mailed to all attendees 4-6 weeks after the conference. It will also be made available for purchase by those unable to attend the conference. Be the premier sponsor and have your own section with company information as well as your color logo on the DVD cover. Cyber Cafe...$10,000 Conference attendees can keep in-touch with colleagues and family at Internet kiosks. Your company s logo will appear on the computer stations and your company s website will be the home page when the Internet browser is launched. Conference Tote Bags Insert...$1,000 Reach every attendee with an insert in the conference tote bag. (Size restrictions apply). General Conference Support...Call for pricing Putting together a high-quality, educational conference can be costly. Support from philanthropic funds, commercial support and exhibit fees help make this conference possible. Organizations that are interested in providing general support will receive recognition. CME Guidelines CME Guidelines Related to Educational Grants, Exhibit Space and Promotional Activities In compliance with the ACCME Standards for Commercial Support, arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for CME activities. Exhibit and other promotional fees shall be separate and distinct from educational grants/commercial support. All exhibitors must be in a room or area separate from the education and the exhibits must not interfere or in any way compete with the learning experience prior to, during, or immediately after the activity. Company representatives must refrain from holding any commercial discussions in the educational ballroom. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor s space. Canvassing or distributing promotional materials outside the exhibitor s rented exhibit space is not permitted. Commercial interest representatives may attend CME activities at the discretion of Scripps for the direct purpose of the representatives own education. However, they may not engage in sales or marketing activities while in the space or place of the educational activity. Scripps Modification or Cancellation Scripps reserves the right to modify the course s schedule or program as necessary. Scripps also reserves the right to cancel this conference, in which case a full refund of the registration/ exhibit fees will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of Scripps cancellation. Recording and Photography Clause Scripps reserves exclusive rights to record (audio and video) and/or photograph all conference proceedings for use in marketing materials, presentations and course content sales. Guests Under no circumstances may children/spouses/guests of representatives be in the exhibit area or conference areas unless they are registered attendees.

7 30th Annual Oncology Nurses Symposium S E P T E M B E R , H I L T O N S A N D I E G O R E S O R T Application to Exhibit COMPANY INFORMATION Company Name: (as it should appear on marketing materials) Company Street Address: City: State: Zip/Postal Code: Country: Phone: Fax: (required for confirmation) SUPPORT OPPORTUNITIES Satellite Symposium $5,000 DVD Sponsor $10,000 Satellite Symposium with Scripps Support $10,000 Cyber Café $10,000 Faculty Dinner $5,000 Tote Bag Insert $1,000 General Conference Support $ EXHIBIT FEES Tabletop Exhibit Space: 6 table $2,500 8 table $3,000 Name of Company Representatives Working at Booth: EXHIBIT DISPLAY INFORMATION Do you require electricity for your display? YES NO What will your display consist of? Tabletop Only Tabletop & Pop-Up Behind Table Please indicate which companies you cannot be located next to: AGREEMENT It is agreed and understood that the information in this exhibitor prospectus is part of a contract between the exhibiting company and Scripps. This application shall serve as both a contractual agreement and invoice for exhibitors. (Print name of company/organization) agrees to abide by the rules and regulations of the Oncology Nurses Symposium set forth in the Exhibitor Prospectus. Signature Title Date METHOD OF PAYMENT Please select payment method: Check Please make checks payable to Scripps (in U.S. dollars only). Visa MasterCard AMEX Discover If paying by credit card, please complete the information below. Credit Card Number Name on Card Billing Address if Different From Above This application will not be processed unless signed and accompanied by full payment of exhibit/support fees. Expiration Date Signature Please send your completed application and full payment to: Carlin Admirand Scripps Conference Services & CME N. Torrey Pines Road, Suite 200 La Jolla, CA Fax: admirand.carlin@scrippshealth.org