5 SECRETS TO A MORE PRODUCTIVE DAY

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1 5 SECRETS TO A MORE PRODUCTIVE DAY Write at least 5 words that you would use to describe a Productive Day. Much more than just tips on managing time and technology, the Advanced Time Management workshop provides you with tactics and a strategy to engage in your work AND life in a transformative way. Move out of feeling overwhelmed toward feeling in control with an integrated system that is based on psychology, sociology and technology. Optimize Your Time and Focus Learn how to: Regain up to 30 minutes a day to think, plan and build. Prepare for more engaged & productive days at work. The Womack Company 323 East Matilija Street Suite Ojai, CA Jason@GetMomentum.com (mobile #) (UK Mobile #) Use Productivity Through Technology tips to get more done, with less effort, faster than ever before. Work Smarter. Think Bigger. Achieve More. Jason W. Womack MEd, MA is the author of the books: The Promise Doctrine and Your Best Just Got Better, and he is the coauthor of Get Momentum: How to Start, When You're Stuck. He is recognized as an expert on professional productivity. 1

COM About Jason and Jodi * Coauthors: Get Momentum: How to Start, When You're Stuck (Wiley, 2016) * Cofounders: com an online Leadership Academy * Collaborators: Your Best Just Got Better (Wiley,

2 YOUR COACHES AT About Jason and Jodi * Coauthors: Get Momentum: How to Start, When You're Stuck (Wiley, 2016) * Cofounders: an online Leadership Academy * Collaborators: Your Best Just Got Better (Wiley, 2012) * Angel Investors and Futurists * Executive Coaches on Workplace Performance * Keynote Speakers on Psychology & Future of Work * Online Curriculum Designers * Time Management Consultants * Workshop Presenters We help you Get Momentum Are you ready to realize your LEADERSHIP potential? You might be moving up, over and sideways. Practice the skills you need to succeed! Time Management Is Really Focus Management Today, you ll realize ideas, methods and tactics you can use to save AT LEAST 30 minutes every day. Stay in touch with us after the program We re here for you! One day, you re going to laugh thinking back to when you thought this was all you had to give. - Jason W. Womack co-founder of Get Momentum 2 (805) info@getmomentum.com

TABLE OF CONTENTS Write the names of 5+ people you already know will influence your productivity and performance over the next 6 months: Advanced Time Management Welcome to the program Page 1 About

3 TABLE OF CONTENTS Write the names of 5+ people you already know will influence your productivity and performance over the next 6 months: Advanced Time Management Welcome to the program Page 1 About Your Coaches: Jason and Jodi Womack Page 2 Table of Contents Page 3 1. How to Manage Time Pages How to Manage Interruptions Pages How to Be At Your Best Better Pages How to Be Productive With Technology Pages An organizational culturechange starts when leaders get momentum and take consistent action that makes things better. 5. How to Manage Meetings More Effectively Pages BONUS. How to Build Team You Pages Jodi and Jason Womack wrote the book that gets you started. Ron Garrow Chief Human Resources Officer, MasterCard 3

TIME MANAGEMENT List 5 people you know who are able to manage time: How do you do it? When you re at work work. - Tim Braheem Founder, Loan ToolBox If you re gonna talk the talk, you better walk it.

Too much to do, and not enough time to do it all THAT is the battle cry of managers today, describing their work-life experience. Now, there isn t a magical land of work/life balance.

4 TIME MANAGEMENT List 5 people you know who are able to manage time: How do you do it? When you re at work work. - Tim Braheem Founder, Loan ToolBox If you re gonna talk the talk, you better walk it. - Kelsea Ballerini Country singer Catch up OR get ahead At the end of most days, do you feel further behind? Too much to do, and not enough time to do it all THAT is the battle cry of managers today, describing their work-life experience. Now, there isn t a magical land of work/life balance. Every task will either get you closer to caught up OR that task can get you ahead. 96 X 15 minutes = 24 hours 15 minutes It s about 1% of your day. A one-hour meeting: there goes 4%. 90-minute commute: 6%. 8-hour training class: 32%. If you have ever tried to manage time you know that at the end of an hour that the hour is gone. To get the most from the time you have, start thinking about the focus line. That is, the duration that you can hold your attention on one task/problem/ project with minimal distractions and maximum productivity. See Chapter 5 of the book, Get Momentum: How to Start When You re Stuck. Time Management (805) info@getmomentum.com 4

There are 3 reasons why it s important plan your work in terms of 15-minute increments: 15 minutes it s about our attention span. Think about how many things that could grab your attention every day.

5 15-minute TASKS I need to finish THIS week: TASKS I need to spend 30-minutes EACH delegating: Your 1% It s not a lot of time, 15 minutes. But, you don t have all that much time anyway; there s more to do than you have time for. There are 3 reasons why it s important plan your work in terms of 15-minute increments: 15 minutes it s about our attention span. Think about how many things that could grab your attention every day. Imagine if you could focus on just one. 15 minutes it s actually a long time. 900 seconds of doing just one thing? You can do more on that thing than if you kind of worked on it while you were distracted by 1 or 2 or 5 other things. A meeting I need to spend 45 minutes planning & organizing: Places I can go and work for 60 minutes without distraction: Blocked time - 90 minutes - I need so I can think about: 15 minutes you get more of them than you think. Every day, something comes up that gets you one more block of 15 minutes. It s like a magic return on the investment called life. Review tomorrow s calendar Do you need to add a few blocks of time? (You know, to eat, follow up with people, plan your schedule for the rest of the week?) 5 Time Management (805) info@getmomentum.com

MANAGING INTERRUPTIONS List 5 topics people will interrupt you about or with over the next 90 days: Stop the Madness The average American worker has fifty interruptions a day, of which seventy

When it comes to getting things done, the most important resource you have at your disposal is NOT time It your focus.

6 MANAGING INTERRUPTIONS List 5 topics people will interrupt you about or with over the next 90 days: Stop the Madness The average American worker has fifty interruptions a day, of which seventy percent have nothing to do with work. - W. Edwards Deming Engineer, professor, author, and management consultant Can you interrupt them less? When it comes to getting things done, the most important resource you have at your disposal is NOT time It your focus. The ability to sit down and work on ONE thing for 5 or 15 or even 30 minutes is a rare occurrence these days. Do you have a minute? The most popular reason people interrupt you as much as they do is: They do not have a system to hold on to something to tell you until later. And the reason people you so much: They think about something and assume they have to do it right now. If you give your colleagues the gift of THEIR own attention, you just might find you, too, are getting things done more efficiently and more effectively. See Chapter 6 of the book, Get Momentum: How to Start When You re Stuck. 6 Managing Interruptions (805) info@getmomentum.com

List 3 people who interrupt you a lot during the day. List 3 people YOU interrupt you a lot during the day. A time for everything. We all know you DON T have enough time for everything.

What you have to give to them or ask them is MISSION CRITICAL to the success of what you re working on RIGHT NOW. Please, interrupt them. Next.

7 List 3 people who interrupt you a lot during the day. List 3 people YOU interrupt you a lot during the day. A time for everything. We all know you DON T have enough time for everything. The next time you think of something to ask, tell or share with someone, use these filters: Now. What you have to give to them or ask them is MISSION CRITICAL to the success of what you re working on RIGHT NOW. Please, interrupt them. Next. What you have can wait until your scheduled meeting later today/this week. Add the item to the agenda you have for them, and bring it up the next time you are voice-tovoice/face-to-face. List 3 common topics that people interrupt you with. What think about later system can you build to hold ideas? How could you interrupt 3 people you work with less? Later. Actually, as you think about it, this thing you re thinking about might blow over. It might not be that important at all. In that case, make a note of it in your journal or on a post it. Review it in a couple of hours/days, and see if you really need to talk about it at all. Interrupt each person on your team 2 fewer times per day, you may get 2-5% of your day back! 7 Managing Interruptions (805) info@getmomentum.com

AT MY BEST WHEN List 5 ingredients that make it easier for you to be and work at your best: At her best when 22 years of training, competing, making good choices, and working hard was culminating in

- BJ Bedford Miller US Olympic Gold Medalist When you know Do you know THE superpower that is as important as Superman s x-ray vision or Wonder Woman s truth-lasso?

8 AT MY BEST WHEN List 5 ingredients that make it easier for you to be and work at your best: At her best when 22 years of training, competing, making good choices, and working hard was culminating in one swim meet, a handful of one-minute races. If everything went according to plan, I knew my team and I could break the world record and come home with a gold medal that day. - BJ Bedford Miller US Olympic Gold Medalist When you know Do you know THE superpower that is as important as Superman s x-ray vision or Wonder Woman s truth-lasso? Knowing when you re at your best is crucial to your success as a leader, a colleague, and an individual contributor. It is equivalent to speaking a 2nd (or 3rd or 4th) language; you can call on this knowledge when you need it. When It s Important to Be At Your Best When it s time to be productive, it s too late to get ready. You need to have done the work necessary to be ready. Building your own Personal Productivity statements of At My Best When make it possible (and much more likely) that you ll make a positive and proactive difference at work and in your life. 8 At My Best When (805) info@getmomentum.com

I am at my best when 1. 2. Write. Review. Do. You have to make the choice to be at your best every moment of every day.

Three (3) factors to keep in mind: Each condition must be believable. It must be possible for that condition to occur. when I acknowledge progress on a project.

Email and we ll send you a PDF of pages 26 and 27 of the book: Your Best Just Got Better And, for a full review, visit http://www.atmybestwhen.

9 I am at my best when Write. Review. Do. You have to make the choice to be at your best every moment of every day. At work, at home, in the office, or on the road, you are in charge of creating the conditions for optimal performance. Three (3) factors to keep in mind: Each condition must be believable. It must be possible for that condition to occur. when I acknowledge progress on a project. Each condition must be in your control. when I identify a list of 3 Most Important Things for tomorrow and we ll send you a PDF of pages 26 and 27 of the book: Your Best Just Got Better And, for a full review, visit Each condition is - by default - a little bit extra than what you have time for. when I exercise at an elevated heart rate for at least 20 minutes. Think about tomorrow. What have you planned to do? What could surprise you? Who do you need to be your best for? Now, write your own I am at my best when statements. At My Best When (805) info@getmomentum.com 9

PRODUCTIVITY THROUGH TECHNOLOGY What are 5 tools, applications and equipment you use to get organized and get things done? See page 110 of the book, Your Best Just Got Better.

They are tools of communication, they're tools of creativity, and they can be shaped by their user.

10 PRODUCTIVITY THROUGH TECHNOLOGY What are 5 tools, applications and equipment you use to get organized and get things done? See page 110 of the book, Your Best Just Got Better. Use better tools, better I think it's fair to say that personal computers have become the most empowering tool we've ever created. They are tools of communication, they're tools of creativity, and they can be shaped by their user. - Bill Gates Founder of Microsoft I didn t know it could Think about when you drive behind someone and think, They really don t know what they re doing. As you watch them, you have ideas about how they could be doing it better. Well, the same thing happens if and when someone watches you work. Especially if you work with tools like , word processing or presentation software. Let someone watch you work for a half-anhour, and they will find ways you could be doing it better. Efficient: Get Things Done Efficient. Effective. Engaged. Effective: Get Things Done WELL Engaged: Get Things Done that MATTER Your tools could help you do more of the things that make a positive difference to your work and in your life. 10 Productivity Through Technology (805) info@getmomentum.com

List 3 ways technology makes you MORE productive. List 3 ways technology makes you LESS productive. Quick & Easy Wins You lose time when you re interrupted.

The total time-loss can equal hours a week. Here are three thing you can do to save - and decrease - recovery time. Email Signatures.

11 List 3 ways technology makes you MORE productive. List 3 ways technology makes you LESS productive. Quick & Easy Wins You lose time when you re interrupted. You also lose focus during what we call recovery time. Every time you re interrupted, you have to (a) respond to the request, then (b) return to the original task. The total time-loss can equal hours a week. Here are three thing you can do to save - and decrease - recovery time. Signatures. When you find, copy, and paste a response you ve used before, create an extra signature so that you can use that information faster. List 3 tools (equipment) you need to learn more about. List 3 tools you need to use more consistently. List 3 ways you can use NON-tech tools to be productive. iphone Shortcuts. Stop typing the same words and phrases in ios; make shortcuts of your most frequent responses. Externalize Reminders. Use your calendar to set and forget a reminder. Hint: Copy the message in to the body of the appointment so that you know exactly what to do when the reminder returns. Each of these tips will take minutes to set up, and can save you several hours each month. 11 Productivity Through Technology (805) info@getmomentum.com

MEETING MANAGEMENT What 5 factors get in the way of more effective meetings? Purpose Matters Always go into meetings or negotiations with a positive attitude.

There are 168 hours in a week and chances are you spend about 50 of those working. Now, how many of those hours do you spend in meetings?

12 MEETING MANAGEMENT What 5 factors get in the way of more effective meetings? Purpose Matters Always go into meetings or negotiations with a positive attitude. Tell yourself you're going to make this the best deal for all parties. Natalie Massenet Executive Chairman of the Neta-porter group Where did the time go? There are 168 hours in a week and chances are you spend about 50 of those working. Now, how many of those hours do you spend in meetings? As much as you might complain about having to be in meetings, they are a reality of business. People meet, they talk, they make decisions, they check project status. Are we halfway done, now that we re halfway done? If a meeting lasts an hour, you ll want to set a timer for 30 minutes as soon as you start. When the timer rings, check your agenda list of items to discuss. By now, half the time is gone, have you talked and made decisions about half of the items on that list? If a meeting lasts for 30 minutes, set a timer for 15 minutes. If in a day-long planning session, time-block in sections of 2 hours max. 12 Meeting Management (805) info@getmomentum.com

At this level, you re discussing the to-dos, status of delegated projects, and any upcoming issues that may impact individual performance and organizational productivity. Relationship Building.

13 List 3 reasons the last meeting you attended was not effective. What was the one most SIGNIFICANT factor? 3 Different Kinds of Conversations The next time you review the list of people invited to the meeting you re preparing to attend, consider the 3 kinds of conversations you ll initiate: Transactions. At this level, you re discussing the to-dos, status of delegated projects, and any upcoming issues that may impact individual performance and organizational productivity. Relationship Building. Here, you re catching up with one another. The point is to continue the overall trust among the team. What makes effective meetings more productive? Write the names of 3 people who run effective meetings. What can you do THIS week to run a more effective meeting? Opportunity Development. At least weekly, review the calendar days out. When you re talking with one of your team members, ask if there s something that you could be working on NOW to make it easier THEN. Jason for an overview of page 105 of the book, Your Best Just Got Better and the Infographic: 3 Kinds of Conversations. 13 Meeting Management (805) info@getmomentum.com

When you do come across the right person to mentor you, start by showing them that the time they spend with you is worthwhile.

14 TEAM YOU List at least 5 mentors, managers and coaches who have been a part of your journey: It takes a village. What you want in a mentor is someone who truly cares for you and who will look after your interests and not just their own. When you do come across the right person to mentor you, start by showing them that the time they spend with you is worthwhile. - Vivek Wadhwa Tech Entrepreneur, Researcher We re Smarter Together Today, people work just as much with knowledge as they do skill. What you know can make a difference to your life and your career. However, it s not just what you know. Often, the people you spend time around will help you be better, work smarter, lead more effectively and realize outcomes greater than you would have been able to achieve on your own. Who is your who? Within 60 months you will be somewhere new, doing something new, with someone new. Your experiences will come down to the people you meet along the way; the people you talk with, you stay in contact with, and those with whom you dare to share vulnerably your goals, your dreams, your big ideas. Answer this prompt in your notebook: Who will help me achieve my more? 14 Team You (805) info@getmomentum.com

Who are 3 people you want to spend MORE time with? Who are 3 people you need to spend LESS time with? Mind Map Your Team Life is a journey, and along the way people have shown up to help you.

Who do you need on Team You to succeed. Here are 3 types people you want on your team: The Visionary. The question they ask, And Have you thought about?

15 Who are 3 people you want to spend MORE time with? Who are 3 people you need to spend LESS time with? Mind Map Your Team Life is a journey, and along the way people have shown up to help you. They ve given you ideas, opportunities and (sometimes critical) feedback. All of that has gotten you here. Draw a Mind Map of the people who will help you achieve more. Who will you have to meet? Who do you need on Team You to succeed. Here are 3 types people you want on your team: The Visionary. The question they ask, And Have you thought about? List 3 people you don t know yet, but need to meet. List 3 teachers or mentors who have influenced you this year. For each person, identify a character trait you aspire to achieve. The Realist. The question they ask, And do you think you can really do that? The Accountability Buddy. The question they ask, And what are you going to do next about that? Each Team You member has a special role to play as you move from where you are to where you ll be over the next 5 years. See pages of the book, Your Best Just Got Better. 15 Team You (805) info@getmomentum.com

The Get Momentum Workbook

The Get Momentum Workbook Activities and Journaling for getting started when you re stuck. A companion to the popular book by Jason and Jodi Womack Welcome The Get Momentum Workbook is a companion workbook