A Special Case of integrating administrative data and collection data in the context of the 2016 Canadian Census

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1 A Special Case of integrating administrative data and collection data in the context of the 2016 Canadian Census Telling Canada s story in numbers Josée Morel Statistics Canada June 16 th, 2017

2 Agenda Canadian Census: background 2016 Special Situation in city of Fort McMurray Combined methodology integrating collection data and various sources of administrative data Lessons learned Next 2

3 3

4 Canadian Census: background Enumerates the entire population of Canada and dwellings Citizens (birth or naturalization) Landed immigrants and non-permanent residents living in Canada (and their families) Citizens and landed immigrants temporarily outside Canada Major input to the Demographic Estimates Program Calculate transfer payments between levels of government Main source of data available in a standardized format for small areas and main body of comprehensive statistical data at the national, provincial and subprovincial level on Canada's population Support a variety of programs and decision making in many areas De Jure Census, mandatory, conducted every 5 years 4

5 Canadian Census: background One person (Person 1) fills the questionnaire for the household, relates other members of the household to her/him (husband/wife, child, mother, father, cousin, roomate, etc.). Allows derivation of other variables like census families. Produces a wide variety of data collected through: Census short form to 75% of dwellings Demography, Relationship to Person 1* in the household, Languages Census long form to 25% of dwellings Short form + Ethnocultural, Mobility, Education, Labour Market Activities, Income, Dwelling 5

6 Canadian Census: background Dwelling base frame (Statistics Canada s Address Register) Collection modes: Mail out: Typically in urban areas, where the Address Register s coverage and quality are very good. Although represents 82% of Canadian dwellings,it covers only a tiny fraction of the country s land area. List/leave: Places where the Address Register s coverage is not very good, typically in rural areas Enumerators list the dwellings and deliver the census materials. About 16% of Canadian dwellings are in list/leave areas, which cover a large portion of the country s land area. Canvasser Remote areas and Aboriginal communities (Indian reserves) Enumerators: listing, deliver census materials and complete the questionnaire with the respondent Canvasser mode covers just over half of Canada s land area, but only about 2% of its dwellings. 6

7 7

8 2016 Canadian Census in a glance Census day: May 10 th, 2016 Collection from May 2nd, 2016 to the end of July M people in 14M occupied dwellings First release: Feb 8 th, 2017 Last release: Nov 29 th, 2017 Best Census ever! National response rate: 98.4%, 68.3% Internet 8

9 2016 Special Situation in Fort McMurray 9

10 2016 Special Situation in Fort McMurray 10

11 2016 Special Situation in Fort McMurray 11

12 2016 Special Situation in Fort McMurray Fort McMurray wildfires Active collection was stopped on May 3rd (affected about 30,000 dwellings on the Statistics Canada AR, of which about 3,000 were destroyed) Statistics Canada s objective: provide short and long form data for the Fort McMurray area as part of main Census Dissemination Program, as of May 1st, i.e. before the wildfires Solution : Collection (long form) + Administrative Data (short form) 12

13 Combined methodology integrating collection data and various sources of admnistrative data Calendar Preparation of collection and administrative data strategies started in June 2016 Census collection restarted on August 3 rd, 2016 (regular Census collection was over) for a month Had to deliver final administrative file for mid September 2016 In summary: design and run a combined census in 4 months! Special team of experts put together 13

14 Administrative data sources Canadian Statistical Demographic Database (May 2016) Updates from Canada Revenu Agency (tax files, child benefit file, taxfilers file, etc.) Vital Stats (birth register, death register) Address, name, age, sex, marital status. Challenge: geocoding the address at a low level of geography (assign a unique address ID (AR_UID)) Record linkage of all these files to create a new CSDD more up to date Family/household variable derived from fiscal files ( fiscal families) 14

15 Administrative data: sources Census 2011: Languages (mother tongue, official languages*, language most spoken at home) Issues: Linkage for 67% of admin data 0-5 years of age, bilingual status (changes over the years) * Two official languages in Canada: French and English 15

16 Administrative data: sources Access to local sources: Red Cross file Debit Cards file 2015 Municipal Census Use: additional source for validation of dwelling occupancy status, add dwellings (geocoded all addresses and assigned a AR_UID) to our list of admin data addresses. 16

17 Administrative data: sources Address level dimension: Created an admin data address register (ADAR) from all available sources: got all addresses geocoded (assigned a AR_UID) Link ADAR to the list of addresses for collection available on our Census Master Control System (MCS): Identified addresses from MCS not on the ADAR Identified addresses from ADAR not on MCS Person level dimension (FM=Fort McMurray): Created a CSDD-FM Link CSDD-FM (name, DOB, sex) to Census Response Database (RDB). Are these persons enumerated somewhere else in Canada? 17

18 When to use admin data: strategy List of additionnal dwellings for collection (short form questionnaires) Addresses on MCS with no admin data Addresses not on MCS When to assign admin data... Dwellings for which no response was received: assign admin data when available, as long as the admin persons were not enumerated somewhere else in Canada. Otherwise, could create overcoverage. 18

19 Methodology in summary Collected information for the long form questionnaire (25% of dwellings) and some short form questionnaire Prepared administrative data file to replace collection data for non responding household Combined all the different data sources (including self response already in) on the Census RDB 19

20 Lessons Learned Need to continue improving geocoding methods Addresses allocated to individuals on admin files are obtained from tax files (more than 95% of the time). These addresses can be imprecised (Mailing addresses, Business addresses, etc.). Geocoding (assign a AR_UID to an address) is therefore very challenging. Need to find additionnal administrative sources Challenge to create family/household : impact on results. Difficult (or impossible) to derive a Relationship to Person 1 variable from admin files: crucial for family formation in the census. Language variables: not on actual admininstrative data files. 20

21 Next Census 2016: best census ever! But we will continue research in combining collection data and administrative data in the context of censuses and surveys (learn from the Fort McMurray experience) Main goals are to reduce response burden and Census Program Costs Census Program Transformation Project: Create Statistical Population Register and Building/Address Statistical Register Replace short form questionnaire data by administrative data 21

22 Questions For more information, Pour plus d information, please contact: veuillez contacter : Josée Morel (613) Josee.Morel@canada.ca 22

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