2/13/2015. Marianne Costello President The VA Collaborative. What Should You Delegate. When Should You Delegate. Tips For Effective Delegation

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1 Marianne Costello President The VA Collaborative Why Should You Delegate Mindset Money What Should You Delegate When Should You Delegate Tips For Effective Delegation I am the owner and founder of The VA Collaborative, a one stop resource for pre vetted, top shelf virtual assistants. Professionally trained in Online Marketing and Hiring and Delegating. With over 30 years of successful self employment, I have helped hundreds of entrepreneurs, just like you, design creative strategies, take calculated risks and win big. Marianne Costello The VA Collaborative I am committed to helping you elevate your business so you can have a greater impact with your clients. 1

2 Are you an expert in ALL things needed to run a successful business? You are not successful enough You are too successful Outsourcing is one of THE FASTEST ways to GROW YOUR BUSINESS. ACT LIKE A POSTAGE STAMP! Why are you so busy? Is the goal to be busy? Is the goal to be profitable? Is the goal to be living the dream lifestyle? 2

3 Tale of 2 Entrepreneurs Ann Jane Which one do you resonate with? Which type of entrepreneur do you want to be? Decide, Delegate, Done! The person who identifies and starts a new business venture. Sources and organizes the required resources. Takes both the risks and rewards associated with the venture. (Did you miss the memo?) Website Design and Graphics Copywriters Article and Blog Writing and Posting Content Creation Lead Pages/Sales Pages Video Creation and Webinar Management Marketing Campaigns Customer Service Support OUTSOURCE just about ANYTHING 3

4 Renting a good business partner Brainstorm and strategize important business decisions You don t have to do it alone! What do you do with your TIME? Use a spreadsheet to track it Are you making enough MONEY? Get more TIME and more MONEY? Is BURNOUT in your future? Endless To Do List Too Many Expenses Shiny Object Syndrome You Do Everything Yourself Entrepreneur Burnout 4

5 Control No one is better than you Too expensive Learning curve time and expense Time is money What is your time worth per hour? How much revenue can you generate with focused time? What is your time worth per hour? Calculate this Annual Revenue Goal/Time you want to work $150,000/ 50weeks = $3000 week / 30 hours a week = $100 per hour 5

6 Fear of selling Confidence in the next client Focused on Rejection instead of the goal Remember Matthew! TRUST THE PROCESS! 6

7 You can HELP people They are WAITING for you to INVITE them to WHAT YOU HAVE TO OFFER So you can give them SOLUTIONS to their PROBLEMS This is UNIVERSAL PEOPLE buy PEOPLE to HELP them ADVANCE their CAUSE GIve them SOLUTIONS to their OBSTACLES. Phone is ringing off the hook with requests for you to work on cases? You have developed a base of loyal customers? VAs brought in business to you that you wouldn t have otherwise had? Would you still think it was expensive? 7

8 You are not making enough money You are procrastinating You are overwhelmed You work outside normal business hours Procrastination list and each items cost What are the three areas in your business you most need help with? What are three areas in your business that you really dislike doing? Do you need more money? Do you need more time? Do you hate doing this? Do you procrastinate this? 8

9 Bookkeeper Copywriter / Copy Editor Marketing Marketing Administrative Graphics Website Maintenance Transcription Video and editing Social Media Do you know your numbers and visit them regularly? (At least monthly) What tasks do you procrastinate? What takes time that could be better spent? What is repeatable? You Can Delegate To Make Money Enter biz cards into your database and FU Find speaking engagements for you Find joint venture opportunities for you Set up online marketing campaigns 9

10 One size fits all Unclear communication Lack of planning Mind Reader A lower level person to disrespect A person who enjoys being micro managed Give up control of every little detail If you aren t good at it, don t even try! Be open to change and trying new things Focus on your strengths, Delegate your weaknesses Work the Strategy, Team Effort, Trust Process 10

11 Always Have A Clear Deadline Always Give Very Clear Instruction Written is better Video tutorial are great Always Ask For Confirmation Receipt of task/ Confirmation they can meet the deadline Establish Clear Procedures First draft and revisions and due dates Consistent Centralized File Repository Is it easier to just do it yourself? Discipline of Delegation is Key! How much do VA s cost? How do I find the right one? What do I do when it isn t working perfectly? 11

12 Overseas virtual assistant for $3.00/hour Language Barrier Communication Issues Time Zone constraints Delays in projects If you keep sending it back due to miscommunication or time zone differences and endure lots of stress.. What have you really saved? Not only the talent and expertise necessary The personality traits to work well together Create a Job Posting Pay for Advertisements Check Portfolios Evaluate VAs Understand the Requirements Needed for the Job 12

13 Interview Potential Candidates Gather and Interview References Sift through Feedback Create and Administer Contracts Suffer possible risks involved if hiring the wrong VA Pre vetted for you One stop resource Setup for success policies Money Swat VA s Managed Service All tax reporting done for you Cost vs. Value She not only takes care of things for me, she does them better and faster than I ever could I m in love! You make it so easy! This is brilliant! I wish I found you sooner! 13

14 Working with Marianne and the VA Collaborative has positioned me to double and even triple my income. Marianne and her team make it really easy to make more money. She pre qualifies all of her team members and matches them with the skill sets needed in your business. All you have to do is get out there, find more business and let the team implement for you. It s brainless!. Jane Powers Speak Sell Soar If what we have been doing isn t getting us closer to our goal, We need to be flexible and open ourselves up to a new way Are you an expert in ALL things needed to run a successful business? 14

15 Robert Kiyosaki, Rich Dad, Poor Dad It s more important to grow your income than cut your expenses. It s more important to grow your spirit than cut your dreams. Robert Kiyosaki WHAT DO YOU WANT TO FOCUS ON? The Quantum Leap How do you go from where you are today to where you really want your business to be in the next 12 months? Monthly Income Goal $10, Monthly Actual $ 5, COI (Goal Actual) $ 5, Annual COI(COI *12) $ 60,

16 Oh my goodness you're not going to believe this. I just got done talking with Marianne Costello from The VA Collaborative. She is absolutely incredible! I want to cry. I had no hope at all and in 15 minutes she has shown me so much and given me so much information that I have so much hope now. There's no question in my mind. If you are anywhere where I am now, call Marianne. She will help you. There is no question in my mind! Free Report: 100+ Ways to Use Virtual Assistants 16

17 What are your strengths? What are your weaknesses? What are you procrastinating on? What are you not an expert on? What makes money when it is done? What makes more money than you spend? What is your plan if you are sick or incapacitated? Decide, Delegate, DONE!. next FREE 30 Min Consultation You have completed Delegation The VA Collaborative Way Understanding these pieces of your business Focus on your strengths Delegate your weaknesses Make a lot more money, a lot more time freedom and have a lot less stress! FREE 30 Min Consultation 17

18 Thank you! 18