Online Reporting. Online Reporting. A step-by-step guide. Important information for churches, schools and organisations

Transcription

1 Onlne Reportng Onlne Reportng A step-by-step gude Important nformaton for churches, schools and organsatons May 2016

2 Reportng s a vtal part of beng a lcence holder... Reportng s a requrement for most CCLI lcence holders. Wthout your reports we wouldn t be able to farly apporton royaltes to the creators and owners of the songs and publcatons your lcences enable you to legally copy or reproduce. All reportng s now done onlne at olr.ccl.com and can be done from any computer or moble devce. Ths gude contans the basc nformaton you ll need to report. You ll fnd further nformaton and help-gudes at za.ccl.com/reportng. Reportng s requred for the followng lcences Church Copyrght Lcence (CCL) Musc Reproducton Lcence (MRL) School Copyrght Lcence (SCL) You should report songs each tme you reproduce them, and update your report on a regular bass, deally weekly, rather than at the end of your lcence perod. Once you re famlar wth the onlne reportng process you should fnd reportng easy to do, but f you get stuck, we re here to help on Thank you for reportng.

3 Reportng for the frst tme Create a USER account Vst olr.ccl.com. If you re a SongSelect user you should Sgn In usng your exstng username and password. Otherwse clck on Create Your Profle. Lnk your account to your CHURCH/ORGANISATION The frst tme you sgn n you ll be asked to lnk your account to your church/organsaton. To do ths you ll need your Access Code whch can be found on the back of your lcence certfcate. Enter ths code exactly as t appears. (You ll only need ths code once). Add other users If you re the frst person to be lnked to your church, school or organsaton, you ll automatcally become an Account Admnstrator. Ths means you can add other team members as Users who wll then be able to sgn n and report whenever they need to. You can also assgn someone else to be the Account Admnstrator or have more than one Account Admnstrator. Clck Admn from the Menu to admnster your account. An emal wll be sent to anyone you nvte to be a User wth nstructons for how to sgn n and where to fnd the onlne help-gudes. For more detaled nstructons clck the Help lnk n the bar at the bottom of the Onlne Reportng webste home page or vst za.ccl.com/reportng

4 How to report a song You should report the reproducton of songs on a regular bass, deally weekly. You can share ths task by addng others n your team as Users and askng them to report whenever they reproduce songs n tmes of worshp. 1 On the SEARCH & REPORT page enter the ttle of the frst song you wsh to report and clck or press [Enter] on your keyboard. If you ve reported the song before you can also clck t from the Recently Reported lst or clck Reportng Actvty to see a lst of all the songs your church has prevously reported. 2 Fnd the correct song from the results and clck Report Song Note: If you re not sure whether you ve found the rght song, clck the symbol for more nformaton about the song. If you can t fnd your song you ll fnd help at za/.ccl.com/reportng. You ll now have the opton to report the song under the CCL/SCL and MRL (see below) To return to the SEARCH & REPORT page at any tme, clck the CCLI logo n the top left corner.

5 Reportng reproductons under the CCL/SCL Tell us here f you ve reproduced the song under any of the four reportng categores (Prnt, Dgtal, Record, Translaton). Note: You wll not be able to report for a Publc Doman ( PD ) song. Please report once for each occason on whch a song was reproduced, not how many copes of a song were made. You can fnd out more about what each category covers by clckng on ts symbol or from the Bref Gude below or the Categores & Examples gude at za.ccl.com/reportng. To fnsh reportng the song clck Add to Report If you re reportng on a regular bass, the numbers you enter here wll be added to the total reproductons of that song n the current reportng perod.

6 Reportng reproductons under the MRL (Churches/organsatons only) Clck Yes n the MRL secton f you have reproduced a song from a publshed/prnted copy, e.g. a hymnbook or a legally obtaned PDF. The wndow to the rght wll appear. Enter the total number of copes made/shared and then select the authorsed publcaton or webste where the sheet musc came from. If the publcaton or webste s not lsted clck Can t fnd your publcaton? to notfy CCLI. When you re done clck Add to Report To report another song smply type the ttle nto the search box at the top-centre of the page. You can return to the SEARCH & REPORT page at any tme by clckng the CCLI logo n the top left corner.

7 A bref gude to CCL/SCL and MRL categores Reportng under the CCL/SCL Report once for each occason on whch a song was reproduced, not how many copes of a song were made Report Prnt When you have reproduced a song usng a prnted, coped or handwrtten source (e.g. servce sheets or OHP acetates) or when you have made a custom muscal arrangement where no publshed verson s avalable* Report Dgtal When you project a song usng Powerpont or projecton software, or electroncally share (e.g. by emal) song lyrcs that you have typed n or cut and pasted from elsewhere Reportng under the MRL (Churches/organsatons only) Report how many copes of a song have been made Report Reproduce When you photocopy words or musc from a songbook or sheet musc, or share an electronc copy of sheet musc (e.g. a PDF) that you have purchased or created by scannng a publcaton* *Because you are reportng the reproducton of song words/sheet musc, t s not necessary to re-report f you use the same sheets/copes agan on a subsequent occason. Report Record When you have recorded (audo and/or vdeo) a lve performance of a song durng a servce/assembly Report Translate When you make a translaton of a song nto a dfferent language (where no exstng translaton s avalable) For a comprehensve gude to the new CCL/SCL and MRL categores vst za.ccl.com/reportng.

8 To report vst olr.ccl.com Reportng s a requrement for most CCLI lcence holders. Wthout ths nformaton CCLI wouldn t be able to farly apporton royaltes to songwrters and publshers based on how frequently ther works have been reproduced. Onlne Reportng makes ths process easer. Smply log n and report as you go - you don t need any software. You can make anyone who reproduces or copes songs durng your tmes of worshp a User on the Onlne Reportng webste, so team members share responsblty for reportng. You can even report usng a smartphone or tablet. Ths step-by-step gude wll walk you through the bascs of the reportng process. More help s avalable on the onlne reportng webste tself or from za.ccl.com/reportng. Contact CCLI: Tel: Emal: za@ccl.com For Onlne Reportng help-gudes vst za.ccl.com/reportng Chrstan Copyrght Lcensng Internatonal Ltd VAT REG number 94/03853/07