Meet Today s Webinar Team

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Ira Thomas
5 years ago
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Meet Today s Webinar Team Moderator: Stacy Rose, CSP Stacy is a certified professional with 16 years experience

She holds a bachelor s in industrial engineering and a master s in safety engineering with a specialty in

Today, she supervises our safety services support center.

1 Meet Today s Webinar Team Moderator: Stacy Rose, CSP Stacy is a certified professional with 16 years experience in workplace safety. She holds a bachelor s in industrial engineering and a master s in safety engineering with a specialty in ergonomics. Stacy spent four years in the field as a Texas Mutual safety services consultant. Today, she supervises our safety services support center. Presenter: Jeremy Hansen Jeremy spent five years in in field safety roles before becoming Texas Mutual s Safety Services Training Consultant in 214. Jeremy holds the Occupational Health and Safety Technologist, Associate in Risk Management, and Associate in Insurance Services designations.

2 tis the Season for OSHA Recordkeeping

3 Agenda 1 Recordkeeping purpose & rule 2 Completing OSHA forms 3 Injury Reporting Requirements 4 Questions & Answers

4 Recordkeeping Purpose The purpose of this rule (Part 194) is to require employers to record and report work-related fatalities, injuries and illnesses CFR 194.

5 Recordkeeping Rule You must use OSHA 3, 3-A, and 31 forms, or equivalent forms, for recordable injuries and illnesses. The OSHA 3 form is called the Log of Work-Related Injuries and Illnesses, the 3-A is the Summary of Work-Related Injuries and Illnesses, and the OSHA 31 form is called the Injury and Illness Incident Report CFR (a)

6 Exemptions Company Size Determine your company s peak number of employees during the past calendar year If the number is 1 or fewer, you qualify for the company size exemption

7 Exemptions Company Size Determine your company s peak number of employees during the past calendar year If the number is 1 or fewer, you qualify for the company size exemption Industry Review a list of partially exempt industries from the OSHA website If your NAICS code is on the list, you qualify for the industry exemption

8 Completing Form 31

9 Completing Form 31 Jeremy Hansen Safety Director Jeremy Hansen Safety Director

10 Completing Form 31 Joe Employee 123 Main St. Hometown TX X Jeremy Hansen Safety Director X Joe Employee 123 Main St. Hometown TX

11 Completing Form 31 Joe Employee 123 Main St. Hometown TX X Dr. Sharon Jones Hometown Hospital 1 Front St. Hometown TX Dr. Sharon Jones X X Hometown Hospital 1 Front St. Hometown TX Jeremy Hansen Safety Director X X

Completing Form 31 Joe Employee 123 Main St. Hometown TX 77777 1 1 77 2 5 8 X 1 1 5 15 7: 2: Dr.

12 Completing Form 31 Joe Employee 123 Main St. Hometown TX X : 2: Dr. Sharon Jones Jeremy Hansen Safety Director X X : 2: Hometown Hospital 1 Front St. Hometown TX 77777

Jeremy Hansen Safety Director 844 967-5723 1 6 15 Dr. Sharon Jones Walking across the shop floor while carrying a toolbox.

13 Completing Form 31 Joe Employee 123 Main St. Hometown TX X : 2: Walking across the shop floor while carrying a toolbox. Jeremy Hansen Safety Director Dr. Sharon Jones Walking across the shop floor while carrying a toolbox. X Hometown Hospital 1 Front St. Hometown TX The employee slipped on a puddle of grease X on the shop floor and fell to the ground. The employee slipped on a puddle of grease on the shop floor and fell to the ground.

14 Completing Form 31 Broken bone in left wrist. Concrete Floor. X Joe Employee 123 Main St. Hometown TX : 2: Walking across the shop floor while carrying a toolbox. Dr. Sharon Jones Hometown Hospital 1 Front St. Hometown TX The employee slipped on a puddle of grease on the shop floor and fell to the ground. Broken bone in left wrist. Jeremy Hansen Safety Director X X Concrete floor.

15 Completing Form 31 Joe Employee 123 Main St. Hometown TX X : 2: Walking across the shop floor while carrying a toolbox. Jeremy Hansen Safety Director Dr. Sharon Jones X X Hometown Hospital 1 Front St. Hometown TX The employee slipped on a puddle of grease on the shop floor and fell to the ground. Broken bone in left wrist. Concrete floor.

16 Recordable Injuries & Illnesses Death Loss of consciousness Days away from work Days of restricted work activity or job transfer Medical treatment beyond first aid Significant Injury or Illness

17 Recordable Injuries & Illnesses Medical Treatment Beyond First Aid Not medical treatment: Medical visits solely for observation Diagnostic Procedures

18 Recordable Injuries & Illnesses Medical Treatment Beyond First Aid First Aid only: Using non-prescription medications at non-prescription strength Administering tetanus immunizations Cleaning, washing, or soaking wounds on the skin surface

19 Recordable Injuries & Illnesses Medical Treatment Beyond First Aid First Aid only: 4 Using wound coverings 5 Using hot or cold therapy 6 Using totally non-rigid means of support

20 Recordable Injuries & Illnesses Medical Treatment Beyond First Aid First Aid only: Using temporary immobilization devices Drilling a fingernail or toenail to relieve pressure Draining fluids from blisters

21 Recordable Injuries & Illnesses Medical Treatment Beyond First Aid First Aid only: 1 11 Using eye patches Using simple irrigation or a cotton swab to remove foreign bodies from the eye Using simple means to remove splinters or 12 foreign material from areas other than the eye

22 Recordable Injuries & Illnesses Medical Treatment Beyond First Aid First Aid only: 13 Using finger guards 14 Using massages 15 Drinking fluids to relieve heat stress

23 Recordable Injuries & Illnesses Death Loss of consciousness Days away from work Days of restricted work activity or job transfer Medical treatment beyond first aid Significant Injury or Illness

24 Recordable Injuries & Illnesses Significant Injury or Illness 1 Cancer 2 Chronic irreversible disease 3 Fractured or cracked bone 4 Punctured Eardrum

25 Recordable Injuries & Illnesses Significant Injury or Illness Needlestick or cut from a sharp object 5 contaminated with potentially infectious material Employee is removed under the requirements of an OSHA health standard Tuberculosis infection after exposure to a known case of active tuberculosis Hearing loss that meets certain parameters

26 Recordable Injuries & Illnesses Death Loss of consciousness Days away from work Days of restricted work activity or job transfer Medical treatment beyond first aid Significant Injury or Illness

27 Sample Incident Review Joe Employee 123 Main St. Hometown TX X : 2: Walking across the shop floor while carrying a toolbox. Jeremy Hansen Safety Director Dr. Sharon Jones X X Hometown Hospital 1 Front St. Hometown TX The employee slipped on a puddle of grease on the shop floor and fell to the ground. Broken bone in left wrist. Concrete floor.

28 Completing Form 3

29 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor

30 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X X

31 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 42

32 Days Away/On Restricted Duty Count all calendar days between injury date and return date Do not count the day of the injury 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 Do not count more than 18 days Include all days on the log for the year in which the injury occurred

33 Restricted Duty Related to a workplace injury or illness Instituted by employer or health care professional 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 Prevent the employee from performing the routine functions of his or her job, or Prevent the employee from working his or her full workday

34 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X X

35 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X

36 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X

37 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X

38 Completing Form 3 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X

39 Completing Form 3A

40 Completing Form 3A

41 Completing Form 3A

42 Completing Form 3A

43 Completing Form 3A

44 Completing Form 3A

45 Completing Form 3A Texas Company 1 Main St. Hometown TX Texas Company 1 Main St. Hometown TX Manufacture of scissors Manufacture of scissors

46 Completing Form 3A Texas Company 1 Main St. Hometown TX Manufacture of scissors

47 Calculating Average Employees Average Employees = Total # of paychecks issued # of pay periods Texas Company 1 Main St. Hometown TX Manufacture of scissors

48 Calculating Average Employees Average Employees = Average Employees = Total # of paychecks issued # of pay periods Texas Company 1 Main St. Hometown TX Manufacture of scissors

49 Calculating Average Employees Average Employees = Average Employees = Total # of paychecks issued # of pay periods Texas Company 1 Main St. Hometown TX Manufacture of scissors Average Employees =

50 Calculating Average Employees Average Employees = Average Employees = Total # of paychecks issued # of pay periods Texas Company 1 Main St. Hometown TX Manufacture of scissors Average Employees = Average Employees = 45

51 Completing Form 3A ,763 Texas Company 1 Main St. Hometown TX Manufacture of scissors ,

52 Posting Requirements Post form 3A for previous calendar year from February 1 April Texas Company 1 Main St. Hometown TX Display form 3A in a common area where notices to Manufacture of scissors employees are usually posted Retain Recordkeeping documents for five years 45 1,89 following the year that they cover Allow employees, former employees, and their representatives to view OSHA form 3 upon request

53 Updating Documents 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X

54 Updating Documents 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X

55 Updating Documents 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X 7 X

56 Updating Documents 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X 7 X

57 Employee Privacy Issues Injury or illness to intimate body part 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X 7 X HIV infection, hepatitis, or tuberculosis Injury or illness from a sexual assault Needlestick injuries or cuts (some cases) Mental Illness Other illnesses if requested by employee

58 Updating Documents 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Jim Employee Painter 11 8 Paint Booth Lung damage from paint X 7 X

59 Updating Documents 1 Joe Employee Operator 1 5 Shop Floor Broken wrist from floor X 42 X 2 Jane Worker Machinist 2 1 Shop Floor Strain from lifting parts X 9 X 3 Bill Laborer Driver 5 19 Loading Dock Ankle sprain from parking lot X 12 X 4 Mary Boss Supervisor 8 11 Office Concussion from Stairs X 3 X 5 Privacy Case Painter 11 8 Paint Booth Lung damage from paint X 7 X

60 Injury Reporting Requirements Report the following to OSHA within 24 Hours: 1 Inpatient hospitalization of one or more employees 2 Amputations 3 Losses of an eye Call or your nearest OSHA office

61 Injury Reporting Requirements Report the following to OSHA within 8 Hours: 1 Work-related fatalities Call or your nearest OSHA office

62 Agenda 1 Recordkeeping purpose & rule 2 Completing OSHA forms 3 Injury Reporting Requirements 4 Questions & Answers

63 Questions

64 Links OSHA Recordkeeping Packet OSHA Injury Reporting Requirements List of Partially-Exempt Industries NAICS Code Lookup SIC Code Lookup

Meet Today s Webinar Team

Meet Today s Webinar Team Presenter: Ashley Mikytuck Ashley is a technical writer for Texas Mutual s safety services department. She joined the safety services support center in early 2015 as a safety