MID-LEVEL EXERCISES. Project Management Life Cycle. Project Management

Transcription

1 MID-LEVEL EXERCISES Project Management Life Cycle You have been asked to train the employees of a family-owned company about the life cycle of a m* " project. You begin a slide show by creating an infographic, and then you apply Quick Styles and make customizations to create a professional look. Refer to Figure 3.61 as you complete this exercise. Project Management FIGURE 3.61 Project Management > a. Openp03mlprojmgt and save it as p03mlprojmgt_lastnamefirstname. On Slide 1, replace First Name Last Name with your name. b. Create a handout header with your name, and a handout footer with your instructor's name and your class. Include the current date. c. On Slide 2, insert a Process SmartArt diagram using the Vertical Process style. d. Type the following points in the Text pane, and then close the Text pane. Project Initiation Project Planning Project Execution Project Completion Review and Evaluation e. Apply the Subtle Effect from the SmartArt styles group. f. Create two rounded rectangle shapes to the right of the SmartArt. Type Monitor in the top rounded rectangle shape, and then type Adjust in the bottom rounded rectangle shape. g. Change the font style in the two new shapes to Italic. h. Apply the Shape Style Accent 2 (fourth row, third column) to the new shapes. i. Apply the Shape Outline Theme Color Accent 2, Darker 50% to the new shapes, j. Change the Shape Fill color of the Project Execution shape to Accent 2, and then change the Shape Outline Theme Color to Accent 2, Darker 50% (sixth row, sixth column), k. Create arrows between the Project execution, Monitor, and Adjust rectangles to indicate the cycle. Change the Shape Outline weight to 3 pt.

2 1. On Slide 3, create four shapes with the following specifications: Shape Fill Position Dimensions Text Rectangle 1 Accent " Vertical: 1.33" Height: 3" Width: 2. 17" Project Initiation Rectangle 2 Accent " Vertical: 3.75" Height: 1.42" Width: 2.5" Determine Project Purpose and Scope Rectangle 3 Accent " Vertical: 3.83" Height: 1.42" Width: 2.5" Determine Boundaries Up Arrow Callout (Block Arrows section) Orange, Accent " Vertical: 5.25" Height:.92" Width: 3" Conduct Feasibility Study r~ m. Change the outline weight for all shapes to 4 1/2 pt. n. On Slide 4, create a SmartArt List diagram using the Horizontal Bullet List style. o. Type the following as the first and second level bullets in the Text pane: Time People Facilities Materials Equipment p. Copy the text you entered, and then paste it into the Text pane two times. Edit the second and third first level bullets so they read Cost and Resources, as shown in Figure q. Apply the Subtle Effect from SmartArt styles. r. On Slide 1, insert your choice of project clip art. Ungroup the clip art image, and then change the fill color of several shapes to theme colors. s. Use the Freeform tool or Curve tool to create a shape that covers the title, your name, and the clip art image. Move the shape you created to the back so all other objects on the slide are visible. Edit the shape fill and outline, and then move the objects on the slide until you are satisfied with your title slide. t. Modify the WordArt Style used on the title in the title slide by changing the fill, outline, and shape effects. Apply a WordArt Style to your name in the subtitle placeholder. u. View the slide show. Save and close the file, and submit based on your instructor's directions. SmartArt and Clip Art Ideas To help you become familiar with the SmartArt Graphic gallery and the types of information appropriate for each type of diagram, you create a slide show of "SmartArt ideas." You also manipulate clip art. In this activity, you work extensively with sizing, placement, and fills. Refer to Figure 3.62 as you complete this exercise. Mid-Level Exercises PowerPoint 2O1O

3 FIGURE 3.62 SmartArt and Clip Art > a. Open p03m2smart and save it as p03m2smart_lastnamefirstname. On Slide 1, replace First Name Last Name with your name. b. Create a handout header with your name, and a handout footer with your instructor's name and your class. Include the current date. c. View the gridlines. d. On Slide 2, insert a Vertical Box List SmartArt diagram (second row, second column in the List category), Apply the Subtle Effect from SmartArt Styles. Change the text font size to 24 pt. Type the following list items into the Text Pane: List Process Cycle Hierarchy Relationship Matrix Pyramid Picture Size the SmartArt diagram to 7" wide, and then drag it so that it is at the horizontal center of the page using the grid to help you determine placement. Align the bottom border of the SmartArt diagram with the last row of the gridline. e. On Slide 3, insert an Upward Arrow Process SmartArt diagram (ninth row, third column in the Process category), Apply the Simple Fill SmartArt Style. Type the following process steps in the Text Pane: Initiation and Development Institutional Review Campus Community Review Preparation for Trustees Trustees Approval Change the height of the SmartArt diagram to 6.17" and the width to 10". Align Center the diagram. Align the top border of the SmartArt with the green border of the title placeholder. f. On Slide 4, insert a Basic Radial SmartArt diagram (third row, second column in the Cycle category), Apply the Polished SmartArt Style. Change the SmartArt colors to Transparent Gradient Range - Accent 2 (first row, fifth column, Accent 2 variation).

4 Type Residential College as the center hub, and then type Build Community, Promote Personal Growth, and Support Academic Success as the spokes around the hub. Remove the extra shapes. Set the height of the SmartArt to 5.5" and the width to 6.67". Change the text fill to Light Green, Accent 3, Lighter 80%. ^ g. On Slide 5, insert a Horizontal Hierarchy SmartArt diagram (third row, fourth column in the Hierarchy category),. Apply the Metallic Scene SmartArt Style (third row, first column 1, 3-D variation). Leave the first- and second-level bullets blank in the Text pane, and then type the following in the third-level bullets: Jones Paint & Glass, Quality Cleaners, Ames Automotive, and f^ Smith Real Estate. Use the Right to Left option in the Create Graphic group to change the orientation of the diagram. - Drag the borders of the SmartArt graphic until it fits the page and the text is large enough to read. Change the text fill to Light Green, Accent 3, Lighter 80%. ^^ h. On Slide 6, insert a Basic Venn SmartArt diagram (tenth row, fourth column in the Relationship category), m. Type the following as three bullets in the Text pane: Anesthesiology, Nurses, and Surgeon. f \ttir * Insert a picture fill in the Anesthesiology shape using p03m2anesth. Insert a picture fill in the Nurses shape using p03m2nurses. ^ Insert a picture fill in the Surgeon shape using p03m2surgeon. Recolor all images using the Grayscale variation. Format the SmartArt text with the Gradient Fill - Dark Green, Accent 4, Reflection WordArt Style. Use the grid to center the Venn diagram in the available space. f~~ ^ _^ i. On Slide 7, insert a Basic Matrix SmartArt diagram (first row, first column in the Matrix category), Apply the Subtle Effect SmartArt Style. Change the colors to Colorful - Accent Colors. Type the following text in the Text pane: Urgent & Important Not Urgent & Important Urgent & Not Important Not Urgent & Not Important j. On Slide 8, insert a Basic Pyramid SmartArt diagram (first row, first column in the Pyramid category), Apply the Subtle Effect SmartArt Style. Enter a blank space at the top pyramid level, and then add the following text to the remaining levels. You will add the text for the top pyramid level in a text box in a later step so that the font in the SmartArt is not reduced to a difficult-to-read font size. Esteem Belonging and Love Safety Biological Needs Drag the border of the SmartArt diagram until it fills the available white space on the slide. Deselect the pyramid. Create a text box on the top left of the slide, and then type Self-Actualization in the text box. Change the font size to 39 pt. Drag the text box so it is centered over the top of the empty pyramid top. k. On Slide 9, ungroup the complex clip art image until all grouping is undone. Make the following changes: Use a selection net to select all the shapes that make up the bottom-right balloon, and then drag the balloon up into the white cloud area. Click one of the bright red stripes in the balloon on the bottom left to select it. Shift-click, and then click the remaining two bright red stripes to add them to the selection. Change their fill color to Yellow in the Standard category. Use a selection net to select all the shapes that make up the balloon on the left, and then apply a Dark Blue outline from the Standard category. Click anywhere on the clip art image, click Group in the Arrange group, and then click Regroup. 1. View the slide show. Save and close the file, and submit based on your instructor's directions. Mid-Level Exercises PowerPoint 2O1O

5 The Arts A presentation created by a local arts volunteer can be improved using shapes and SmartArt. Figure 3.63 shows a sample of the completed presentation using the Couture design theme, Inset SmartArt style, and Colored Fill - Accent 1 color scheme. Refer to Figure 3.63 as you complete this exercise. FIGURE 3.63 Partial Arts Presentation > a. Open p03m3arts and save it as p03m3arts_lastnamefirstname. Create a Notes and Handouts header with your name, and a footer with your instructor's name and your class. Include the current date. b. On Slide 4, select the bulleted text, and then convert it to a Circle Accent Timeline available in the Process SmartArt category. Apply the Inset SmartArt Style available in the 3-D category. c. On Slide 5, select the existing SmartArt diagram, and then change the layout to a Segmented Pyramid in the Pyramid SmartArt category. Apply the Inset SmartArt Style available in the 3-D category. Resize the SmartArt to fit the available area, and then horizontally center the SmartArt. d. On Slide 6, create an Organization Chart SmartArt diagram available in the Hierarchy category. The top level of management is the Executive Committee. The Executive Committee has the following subcommittees: Finance Committee, Program Committee, and Marketing Committee. e. Add two shapes beneath each subcommittee (see Figure 3.63). Add the following committees to the Finance Committee: Investments and Financial Oversight. Add the following committees to the Program Committee: Grants and Distribution. Add the following committees to the Marketing Committee: Public Relations and Fundraising. f. Delete the Assistant shape between the top level of management and the subcommittees. g. Apply the Inset SmartArt Style available in the 3-D category. h. Save and close the presentation, and submit based on your instructor's directions.