Meet Today s Webinar Team

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1 Meet Today s Webinar Team Presenter: Ashley Mikytuck Ashley is a technical writer for Texas Mutual s safety services department. She joined the safety services support center in early 2015 as a safety representative and is now assisting the department with written safety content. Ashley holds a bachelors degree in Urban Studies from the University of Texas. Presenter: Laurelle Bednar Laurelle is a training consultant for Texas Mutual s safety services department. She conducts webinars, presentations and creates e-learning content for our policyholders and internal departments. Laurelle holds a bachelors and masters degree in Anthropology from California State University Fullerton. Moderator: Eryc Garcia Eryc is a safety services representative for Texas Mutual's safety services support center. He provides internal support for the safety services department, translates documents into Spanish and provides policyholder support by answering questions through our worksafe number.

2 tis the Season for OSHA Recordkeeping

3 Agenda 1 Recordkeeping purpose & rule 2 Completing OSHA forms 3 Injury Reporting Requirements 4 Overview of Electronic Reporting

4 Recordkeeping Purpose The purpose of this rule (Part 1904) is to require employers to record and report work-related fatalities, injuries and illnesses CFR

5 Recordkeeping Rule OSHA 301 Injury and Illness Incident Report OSHA 300 Log of Work Related Injuries and Illnesses OSHA 300-A Summary of Work Related Injuries and Illnesses

6 Who Has To Report? What is the size of your company > 10 BUT

7 Exemptions Company size Industry 10 NAICS code list

8 Recordable Injuries & Illnesses Loss of consciousness Death Days away from work Recordable Significant Injury or illness Days of restricted work activity Medical Treatment beyond First Aid

9 Recordable Injuries & Illnesses Medical treatment beyond First Aid is recordable Medical visits for observation Diagnostic procedures

10 Recordable Injuries & Illnesses Non prescription medication Tetanus immunization Using wound coverings Using eye patches First Aid Hot or cold therapy Non rigid supports Cleaning, washing or soaking skin surface wounds

11 Recordable Injuries & Illnesses Irrigation to remove foreign material from areas other than the eye Temporary immobilization Fluids to relieve heat stress Draining digits First Aid Massages Eye patches Finger guard Irrigation to remove foreign material from eyes

12 Recordable Injuries & Illnesses Significant Injury or Illness 1 Cancer 2 Chronic irreversible disease 3 Fractured or cracked bone

13 Punctured Eardrum Needlestick or cut from a sharp object contaminated with potentially infectious material Employee is removed under the requirements of an OSHA health standard Tuberculosis infection after exposure to a known case of active tuberculosis 8 Hearing loss that meets certain parameters

14 Recordable Injuries & Illnesses Death? Yes Yes Record No Lost consciousness? Yes No Record Missed work? Record Yes No

15 Restricted work? No Medical treatment? No Yes Yes Record Significant injury? Record Yes No Record Don t record

16 Completing Form 301

17 Completing Form 301 Laurelle Bednar Safety Director

18 Completing Form 301 Joe Employee 123 Main St. Hometown TX X Laurelle Bednar Safety Director

19 Completing Form 301 Joe Employee 123 Main St. Hometown TX X Dr. Sharon Jones Hometown Hospital 100 Front St. Hometown TX Laurelle Bednar Safety Director X X

20 Completing Form 301 Joe Employee 123 Main St. Hometown TX X :00 2:00 Dr. Sharon Jones Hometown Hospital 100 Front St. Hometown TX Laurelle Bednar Safety Director X X

21 Completing Form 301 Joe Employee 123 Main St. Hometown TX X :00 2:00 Walking across the shop floor while carrying a toolbox. Dr. Sharon Jones The employee slipped on a puddle of grease on the shop floor and fell to the ground. Hometown Hospital 100 Front St. Hometown TX Laurelle Bednar Safety Director X X

22 Completing Form 301 Joe Employee 123 Main St. Hometown TX X :00 2:00 Walking across the shop floor while carrying a toolbox. Laurelle Bednar Safety Director Dr. Sharon Jones X X Hometown Hospital 100 Front St. Hometown TX The employee slipped on a puddle of grease on the shop floor and fell to the ground. Broken bone in left wrist. Concrete floor.

23 Sample Incident Review Joe Employee 123 Main St. Hometown TX X :00 2:00 Walking across the shop floor while carrying a toolbox. Laurelle Bednar Safety Director Dr. Sharon Jones X X Hometown Hospital 100 Front St. Hometown TX The employee slipped on a puddle of grease on the shop floor and fell to the ground. Broken bone in left wrist. Concrete floor.

24 Completing Form 300

25 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor

26 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X X

27 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X 0 42

28 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X

29 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X

30 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X

31 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X

32 Completing Form Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X

33 Days Away/On Restricted Duty Count all calendar days between injury date and return date Do not count the day of the injury Do not count more than 180 days Include all days on the log for the year in which the injury occurred

34 Restricted Duty Related to a workplace injury or illness Instituted by employer or health care professional Prevent the employee from performing the routine functions of his or her job, or Prevent the employee from working his or her full workday

35 Completing Form 300A

36 Completing Form 300A

37 Completing Form 300A

38 Completing Form 300A

39 Completing Form 300A

40 Completing Form 300A Texas Company 100 Main St. Hometown TX Hometown T Manufacture of scissors

41 Completing Form 300A Texas Company 100 Main St. Hometown TX Manufacture of scissors

42 Completing Form 300A Texas Company 100 Main St. Hometown TX Manufacture of scissors ,

43 Calculating Average Employees Average Employees = Total # of paychecks issued # of pay periods

44 Calculating Average Employees Average Employees = Average Employees = Total # of paychecks issued # of pay periods

45 Calculating Average Employees Average Employees = Average Employees = Total # of paychecks issued # of pay periods Average Employees = 44.46

46 Calculating Average Employees Average Employees = Average Employees = Total # of paychecks issued # of pay periods Average Employees = Average Employees = 45

47 Posting Requirements Post form 300A for previous calendar year from February 1 April Texas Company 100 Main St. Hometown TX Display form 300A in a common area where notices to Manufacture of scissors employees are usually posted Retain Recordkeeping documents for five years 45 1,890 following the year that they cover Allow employees, former employees, and their representatives to view OSHA form 300 upon request

48 Updating Documents 001 Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X

49 Updating Documents 001 Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X

50 Updating Documents 001 Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 7 0 X

51 Updating Documents 001 Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 0 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 7 0 X

52 Employee Privacy Issues Illness or injury to intimate body part Illness or injury from a sexual assault Needlestick injuries or cuts Privacy Concern Cases HIV infection, hepatitis or TB Mental illness Other illnesses if requested by employee

53 Updating Documents 001 Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Jim Employee Painter Paint Booth Lung damage from paint X 7 0 X

54 Updating Documents 001 Joe Employee Operator Shop Floor Broken wrist from floor X 0 42 X 002 Jane Worker Machinist Shop Floor Strain from lifting parts X 9 0 X 003 Bill Laborer Driver Loading Dock Ankle sprain from parking lot X 12 0 X 004 Mary Boss Supervisor Office Concussion from Stairs X 3 0 X 005 Privacy Case Painter Paint Booth Lung damage from paint X 7 0 X

55 Injury Reporting Requirements Report the following to OSHA Within 24 hours: Hospitalization Within 8 hours: Death Amputation Loss of an eye Call or your nearest OSHA office

56 New Electronic Reporting Employees Submission year Required forms Submission deadline 2017 Form 300A July 1, Form 300A July 1, 2018

57 New Electronic Reporting Employees Submission year Required forms Submission deadline 2017 Form 300A July 1, Form 300A, 300, 301 July 1, 2018

58 Summary 1 Recordkeeping purpose & rule 2 Completing OSHA forms 3 Injury Reporting Requirements 4 Electronic Reporting

59

60 Thank you

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