BreyerFest Marketplace 2016
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- Randolf Hudson
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1 BreyerFest Marketplace 2016 Don t miss the year s largest Breyer fan festival, July 22-24, Bring on the feathers and start practicing your samba for the 27 th annual BreyerFest at the Kentucky Horse Park in Lexington, KY. BreyerFest is the intersection of the real horse world and the model horse hobby with spectacular equine entertainment, the largest model horse shows in the country, the horses that inspired our models and thousands of families and fan for three fabulous days of horse play. A truly unique experience, BreyerFest offers workshops; free seminars and many Hands-On-Hobby demos bring together all areas of the model horse world. And don t forget about the endless shopping in The Marketplace, Artisans Gallery and Swap Meet! BreyerFest is the perfect family festival. Guests can spend the day meeting horses, taking pony rides, painting your very own Stablemates model, visiting in the petting zoo or watch dogs fly through the air at Splash Dogs! Our 2016 Celebration Horse, Imperador das Aguas JM, is a Mangalarga Marchador straight from Brazil, imported by owner Claudia Bellandi of C&C Bellandi Horse Racing at Oak Bell Farm. Joining our celebration horse is Breyer Portrait Model, Hickory Hills Wall Street, a scene stealing donkey jack. Magic Elixir of Amethyst Acres will also be at BreyerFest representing his mother, Breyer Portrait Model Rhapsody in Black! You won t want to miss an incredible Working Equitation demonstration by international Champion Diablo DC and the inspiring Endo, the blind horse taking the Working Equitation world by storm. The Marketplace is at the center of all the action! Be sure to have your application in early to have your name listed in our event program. Details of the event are attached. Remember all spaces are on a first-come, first-serve basis, subject to the written approval of Reeves International, Inc. Due to a limited number of booths, we cannot reserve any spots in advance without payment in full. Reeves reserves the right to approve or deny any application, in our sole discretion. Please take note of the enclosed map for available vendor space. All applications approved by Reeves will be honored by the order in which we receive them. Feel free to direct questions to jpotkalesky@reevesintl.com or rreid@reevesintl.com. Applications must be received by April 22, Reminder: booth space will not be held without payment in full. See you in July! Sincerely, Jaime O. Potkalesky Promotional Events Manager
2 2016 BreyerFest Vendor Booth Space Information The BreyerFest Marketplace is located on the concourse of the Covered Arena in the heart of the action at the Kentucky Horse Pack in Lexington, Kentucky. Show Dates and Hours July :00 am-5:00 pm July 24 9:00 am-4:00 pm Please note the extended hours on Sunday Vendor Set Up* July 21 8:00 am-6:00 pm July 22 7:00 am-8:30 am July 23 7:00 am-8:30 am July 24 7:00 am-8:30 am VENDORS WILL NOT BE PERMITTED TO SET UP BOOTH SPACE PRIOR TO THURSDAY, JULY 21. NO TRAILERS OR TRUCKS ARE TO BE PARKED AT THE COVERED ARENA AFTER SET UP Daily load in is available before 8 am. Vendor Break Down July 24 4:00 pm-8:00 pm Breakdown must be complete by 8:00 pm Booth Space Includes Roomy 10 x 10 Booth Space in the center of all the BreyerFest activities in the Covered Arena Level concrete floor and permanent roof Side and back wall partitions, two (2) chairs, two (2) tables Two (2) Vendor Badges per booth (additional badges may be purchased at a maximum of 2 per booth) One (1) Parking Pass per vendor for early load-in and breakdown (additional passes may be purchased) ** Overnight Security on Thursday, Friday, and Saturday nights Concession stands, restrooms and drinking fountains located conveniently nearby Vendors with applications in prior to April 22, 2016 will be listed in the Official Program Exposure on our website Entertainment is featured all weekend in the covered arena including the inspiration for many Breyer models, our 2016 Celebration Horse, and much more! Rates and Fees 10 x 10 Booth: $500 Additional Tables: $15 each Additional Chairs: $5 each Additional Vendor Badges: $20 each (maximum of 2 additional per booth) Additional Parking Pass: $20 each Electricity: $20 Full-Page Program Ad*: $400 Half-Page Program Ad*: $250 *Four-Color Only. Artwork must be received by April 22, First-come, first-served **Parking near the Covered Arena is limited. Handicapped parking will be provided. NO TRAILERS OR TRUCKS WILL BE PERMITED ALONG THE COVERED ARENA AFTER SET UP. All trucks and trailers must be moved to the parking lot prior to 8 am each day. Restocking must be done between the set-up hours. Any violators will be ticketed and towed at the owner s expense.**
3 Event Rules Statement of Purpose: BreyerFest is held to promote and educate the public about Breyer models and the hobby of collecting, showing, and customizing them. Therefore, vendors may not display, offer for sale, promote, or sell any model horse products which are not genuine Breyer, with the following exceptions: china, resin, or discontinued and retired models. Vendors may offer for sale equine related products for the horse and rider, jewelry, clothing, and gift items for the home. Any promotional activity, signing, guest speaker, etc. must be pre-approved in writing by Reeves International, Inc. Please call with any questions. Reeves International, Inc. reserves the sole right to make final decisions on suitability of merchandise offered for sale and may prohibit the selling of products or services deemed inappropriate, or refuse vendor space at any time, regardless of whether vendor has received prior written approval by Reeves or not Reeves International Inc. will not permit the sale of live animals or the display of live animals in the vendor area. No Smoking will be permitted in any area of BreyerFest. Cancellation: If BreyerFest must be cancelled for any reason, this contract will be cancelled without liability. All booth fees will be refunded. Refunds: Refunds will be issued only if written notification of exhibitor cancellation is provided prior to April 29, Breyer Store: Vendors will NOT be permitted to line up for the Breyer Store before the front gates have been opened. Vendors wishing to line up for the store in the mornings MUST wait in the line outside the park with attendees. Special Run items will only be available with a special items ticket at the designated time. Sample Sale items will be limited to ONE per PERSON per TRIP. No exceptions. Fixtures/Displays: Fixtures and/or displays must fit on the tables are in the marked booth, and may not extend into the aisles. Security: A security guard will be provided at the Covered Arena on Thursday, Friday, and Saturday overnight, but merchandise is left overnight at your own risk. Sales Tax: It is the sole responsibility of each vendor to collect and report applicable taxes to the appropriate authorities. Tax forms will be provided during the show by Kentucky officials. Trademark: Unauthorized use of the names Breyer, BreyerFest, and any applicable logos is strictly prohibited without written permission from Breyer and Reeves International Inc. Proposals for licensing may be directed to Kathleen Fallon, kfallon@reevesintl.com, at Reeves International Inc. Applications: Applications must be received by April 22, Exhibitors hold harmless Reeves International Inc., the Kentucky Horse Park, the State of Kentucky, their licenses or agents for any damage, injury losses, personal or otherwise.
4 2016 BreyerFest Vendor Booth Application Reservations and payment for booth space and advertising must be received by April 22, Applications will be processed by date of receipt, and spaces will be assigned on a first-come, first-served basis. There is a three (3) booth maximum. All spaces will be assigned and a waiting list will be maintained should space become available. Send in your application early! Confirmation of vendor space will be sent out by mail after May 27, Please refer to the enclosed floor plan to select the spaces you would like to reserve. Please note the change in the number of booth spaces available in the 300 and 400 areas. It is understood that if the space(s) you have chosen is not available, Reeves may assign comparable space in another location. In any case, the applicant will be bound to pay for this space upon acceptance of this application by Reeves International, Inc. Space Number: 1 st Choice: 2 nd Choice: 3 rd Choice: Quantity Item Price Total 10 x 10 Booth $500 Addl. Tables Addl. Chairs Addl. Vendor Badges Addl. Parking Passes Electricity Full-Page Program Ad Half-Page Program Ad $15 each $5 each $20 each (maximum of 2 additional per booth) $20 each $20 per booth $400 each $250 each Total Due *Applications must be received by April 22, 2016 Exhibitor Information: Name of Business & Contact: Address: City, State, Zip: Phone: List all the products you will be selling: Are you an Authorized Breyer retailer? Yes: No: Account number: Were you a BreyerFest vendor in 2014? Yes: No: Names for Badges: (If names are not provided, a badge with the company name will be provided) Payment Methods: Check # Money Order Please make payable to: Reeves International. AMEX Discover Master Card Visa Card number: Exp. Date CVV Code: Name on Card (print) Signature of cardholder: Exhibitors hold harmless Reeves International, Inc., The Kentucky Horse Park, the State of Kentucky, their licensees or agents for any damage, injury, or losses, personal or otherwise. Reeves International, Inc. reserves the sole right to make final decisions on suitability of merchandise offered for sale and may prohibit the selling of products or services deemed inappropriate, or refuse vendor space at any time, regardless of whether vendor has received prior written approval by Reeves or not I understand and agree to abide by the rules and regulations set forth by this application. Signature and date: Please return to: BreyerFest Marketplace, c/o Reeves International, Inc., 14 Industrial Rd., Pequannock, NJ Fax: (973) Please note: Submission of this application does not constitute acceptance. Confirmation of booth space will be sent by mail.
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