PROPOSAL RECOMMENDATION

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1 TITLE: Approve Vendor Recommendation for Awarding the RFP for DATE: December 18, 2012 PROPOSAL RECOMMENDATION BACKGROUND: We request that the MISD Board of Trustees approve the recommendation as made by the Purchasing Department for awarding the proposal for. Completed requests for RFP # were received prior to the proposal s closing at 2:00 p.m. on October 23, CONSIDERATIONS: Attached is the tabulation and rating schedule from RFP # The purpose of this Request for Proposal (RFP) is to provide an annual contract with a qualified vendor for the supply and next-day desktop delivery of general office supplies to be used districtwide on an as-needed basis. There were six initial responding vendors. Each vendor s proposal was evaluated based on evaluation criteria set forth in the proposal. Upon completion of the scoring, the three top-rated vendors were identified. Best and final offers were obtained from the three top-rated vendors and a final rating schedule was completed based upon these offerings. This proposal shall be in effect upon school board approval through November 30, 2013, with an option to extend for four additional one-year periods. Consideration was given, not only to the lowest cost, but also to customer service, ease of online ordering through a Skyward interface, website, delivery, past experience with MISD, and references. RECOMMENDATION: The Purchasing Department recommends that the proposal for be awarded to as indicated on the tabulation.

2 Marker, Dry Erase, 4 color set, Sanford # Set $2.99 $ $3.32 $ $3.31 $ Marker, Dry Erase, 8 color set, Sanford # Set $6.49 $ $6.48 $ $6.54 $ Marker, Dry Erase, Box of 12, Red, Sanford # Box $9.79 $ $9.67 $ $9.92 $ Marker, Dry Erase, Box of 12, Blue, Sanford # Box $9.79 $ $9.69 $ $9.92 $ Book Rings, 1, 100/box 50 Box $2.69 $ $3.40 $ $6.48 $ Book Rings, 2, 50/box 50 Box $2.69 $ $3.13 $ $5.40 $ Fastener, Brass, 1 round head 50 Box $0.99 $49.50 $0.81 $40.50 $3.49 $ Mat, Chair, Heavy Duty, with cleats, 45x53, Deflect-o DuraMat #DEFCM13233 or equal 25 Each $29.90 $ $46.93 $1, $44.97 $1, Pad, Desk Calendar, 16 month, At-a-Glance #AAGSK ONLY 25 Each $4.99 $ $6.12 $ $8.86 $ Spray, Air Duster, Canister, 2 per package, Innovera #51505 or equal 50 Pkg $5.99 $ $4.95 $ $4.12 $ Pad, Mouse, 3M #MW310LE or equal 25 Each $9.99 $ $12.28 $ $11.24 $ Rest, Wrist, 3M #WR310LE or equal 25 Each $7.99 $ $14.31 $ $12.10 $ Fluid, Correction, All-purpose 100 Each $0.29 $29.00 $0.28 $28.00 $0.39 $39.00 Tape, Correction, Tombo Mono #TOM Each $0.49 $49.00 $1.45 $ $1.49 $ Highlighter, 6-color set, chisel tip, tank style, Sharpie #SAN25076 ONLY 100 Set $2.59 $ $2.26 $ $2.36 $ Highlighter, Yellow, Box of 12, #SAN25005 or equal 100 Box $2.79 $ $2.19 $ $4.65 $ Highlighter, Pink, Box of 12, #SAN25006 or equal 100 Box $2.79 $ $2.19 $ $4.65 $ Highlighter, Green, Box of 12, #SAN25026 or equal 100 Box $2.79 $ $2.19 $ $4.65 $ Highlighter, Blue, Box of 12, #SAN25010 or equal 100 Box $2.79 $ $2.19 $ $4.65 $ Marker, Permanent, Blue Fine Point, 12 per box, Sharpie SAN30003 ONLY 100 Box $6.59 $ $6.47 $ $5.99 $ Marker, Permanent, Blue Regular chisel point, 12 per box, Marks-A-Lot AVE Box $5.39 $ $7.92 $ $8.11 $ Marker, Permanent, Green Regular chisel point, 12 per box, Marks-A-Lot AVE Box $5.39 $ $7.92 $ $5.39 $ Marker, Permanent, Red Regular chisel point, 12 per box, Marks-A-Lot AVE Box $5.39 $ $7.92 $ $5.39 $ Marker, Permanent, Red Fine Point, 12 per box, Sharpie, SAN30002 ONLY 100 Box $6.49 $ $6.47 $ $5.99 $ Marker, Permanent, Green Fine Point, 12 per box, Sharpie, #SAN30004 ONLY 100 Box $6.49 $ $8.29 $ $6.49 $ Pen, Black, Gel, Medium, Uniball 207 Retractable, Box of 12, #SAN33950 ONLY 100 Box $11.99 $1, $11.81 $1, $11.76 $1, Pen, Red, Gel, Medium, Uniball 207 Retractable, Box of 12, #SAN33952 ONLY 100 Box $11.99 $1, $11.62 $1, $11.76 $1, Pen, Black, Box of 12, Papermate Flair, #PAP ONLY 100 Box $8.99 $ $9.94 $ $9.99 $ Pen, Red, Box of 12, Papermate Flair, #PAP ONLY 100 Box $8.99 $ $9.95 $ $9.99 $ Page 1 of 6

3 Pen, Blue, Box of 12, Papermate Flair, #PAP ONLY 100 Box $8.99 $ $9.94 $ $9.99 $ Pen, Black, Medium, Retractable, 12 per box, Pilot Eazy Touch, #PIL32220 ONLY 100 Box $6.99 $ $7.02 $ $5.99 $ Pen, Blue, Medium, Retractable, 12 per box, Pilot Eazy Touch, #PIL32221 ONLY 100 Box $6.99 $ $7.02 $ $5.99 $ Pen, Red, Medium, Retractable, 12 per box, Pilot Eazy Touch, #PIL32222 ONLY 100 Box $6.99 $ $7.02 $ $5.99 $ Pen, Black, Fine, Retractable, 12 per box, Pilot G2 Roller 100 Gel #PIL31020 ONLY Box $11.20 $1, $11.61 $1, $9.92 $ Pen, Blue, Fine, Retractable, 12 per box, Pilot G2 Roller Gel #PIL31021 ONLY 100 Box $11.20 $1, $11.61 $1, $9.92 $ Pen, Red, Fine, Retractable, 12 per box, Pilot G2 Roller Gel #PIL31022 ONLY 100 Box $11.20 $1, $11.61 $1, $9.92 $ Notes, Post, 1 ½ x 2, Yellow, 12 per package 100 Pkg $0.92 $92.00 $1.30 $ $0.07 $7.00 Notes, Post-It, 3 x 3, Assorted Color, 5 per package, 3M #MMM6545UC or equal 100 Pkg $3.29 $ $6.86 $ $4.68 $ Flags, Tape, Post-It, Red, 2 per package, 3M #MMM680RD2 or equal 100 Pkg $1.79 $ $2.92 $ $2.99 $ Flags, Tape, Post-It, Blue, 2 per package, 3M #MMM680BE2 or equal 100 Pkg $1.79 $ $2.93 $ $2.99 $ Flags, Tape, ½, Post-It, Assorted Colors, Pkg of 4, 3M #683-4 or equal 100 Pkg $1.89 $ $2.85 $ $2.94 $ Flags, Tape, 1 Portable Pack of 4 colors, 3M #MMM6834 or equal 100 Pack $1.89 $ $5.84 $ $2.94 $ Pins, Push Plastic heads, assorted colors, 100 per box, GEM Office Products GEM-CPOA or equal 50 Box $0.49 $24.50 $0.98 $49.00 $0.69 $34.50 Punch, Electric, 3-Hole ACCO #ACC74535 ONLY 20 Each $ $2, $ $2, $99.90 $1, Rack, Literature, Leaflet Deflect-o 77501or equal 10 Each $2.59 $25.90 $0.91 $9.10 $2.60 $26.00 Bands, Rubber, Asst. Sizes & Colors, ¼ lb. per box 50 Box $0.89 $44.50 $0.90 $45.00 $0.50 $25.00 Punch, 1-hole, Rubber Grip 25 Each $0.65 $16.25 $1.26 $31.50 $0.79 $19.75 Clip, Binder, 15MM, 12 per box 30 Box $0.20 $6.00 $0.48 $14.40 $0.15 $4.50 Pad, Stamp -- Black, Avery #AVE21381 or equal 25 Each $0.72 $18.00 $1.04 $26.00 $0.69 $17.25 Pad, Stamp -- Red, Avery #AVE21371 or equal 25 Each $0.72 $18.00 $1.14 $28.50 $0.89 $22.25 Calendar, Book Style At-a-Glance #AAGE Each $1.29 $32.25 $1.25 $31.25 $1.25 $31.25 Base, Calendar for At-a-Glance Book style calendar, #AAGE1700 ONLY 25 Each $5.29 $ $7.09 $ $10.49 $ Pen, Correction, White, BIC #50745 or equal 50 Each $1.29 $64.50 $0.73 $36.50 $1.09 $54.50 Marker, Classic, Washable, Broad Line, 8/box, Crayola ONLY 50 Box $2.49 $ $2.35 $ $2.28 $ Marker, Classic, Washable, Fine Line, 8/box, Crayola ONLY 50 Box $1.99 $99.50 $2.33 $ $1.77 $88.50 Page 2 of 6

4 Label Maker - DYMO LabelManager 210D Kit, DYM ONLY 10 Each $36.90 $ $39.20 $ $39.72 $ Label Maker - DYMO LabelManager 210D, DYM ONLY 10 Each $26.90 $ $39.71 $ $39.99 $ Label Cartridge Labels for label maker, black on clear,.5 X 23, DYMO DYM45010 ONLY 50 Each $9.60 $ $8.84 $ $8.89 $ Label Cartridge Black on white, DYM45013 ONLY 50 Each $9.60 $ $8.81 $ $8.89 $ Calculator, Desktop - Sharp, SHR-EL1750V 10 Each $16.90 $ $17.75 $ $16.37 $ Calculator, Desktop - Casio CSO-FR2650TM 10 Each $39.90 $ $34.50 $ $29.99 $ Calculator, Desktop Cannon, CNM-P23DHV 10 Each $18.13 $ $15.08 $ $16.49 $ Cement, Rubber 4-ounce, Elmer s #EPIE904 or equal 25 Each $1.29 $32.25 $1.07 $26.75 $1.07 $26.75 Cutter, Paper, Heavy-Duty, 18 Rotary Swingline #SWI ONLY 10 Each $89.90 $ $ $1, $ $1, Cutter, Paper 30, Swingline ClassicCut Ingento #SWI ONLY 10 Each $ $2, $ $3, $ $4, Pad, Mouse, 9 x 8, Fellowes #58024 or equal 20 Each $1.39 $27.80 $1.49 $29.80 $2.49 $49.80 Pencil, Mechanical,.7mm, 12/pack 50 Pack $2.49 $ $3.10 $ $1.61 $80.50 Label Maker, DYMO LetraTag, #21455 ONLY 10 Each $22.90 $ $22.07 $ $23.46 $ Tape, Plastic, White, ½ in., for DYMO LetraTAG Labelmaker, DYM91331 ONLY 50 Pack $3.65 $ $6.82 $ $6.89 $ Tape, Clear, ½ in., for DYMO LetraTAG Labelmaker, DYM16952 ONLY 50 Pack $3.65 $ $6.84 $ $6.89 $ Tape, Paper, White, ½ in., 2/pack for DYMO LetraTAG Labelmaker, DYM10697 ONLY 50 Pack $4.49 $ $4.19 $ $4.04 $ Flag, Tape, ½, Asst. Sign Here, 3M brand or equal 50 Each $2.99 $ $0.83 $41.50 $2.25 $ Crayon, 16 count, Crayola # Each $0.99 $49.50 $0.93 $46.50 $0.90 $45.00 Crayon, 24 count, Crayola # Each $1.35 $67.50 $1.16 $58.00 $1.15 $57.50 Crayon, 64 count, Crayola # Each $3.17 $ $2.71 $ $2.72 $ File, Expanding Pocket, Letter, 10 per box 50 Each $6.49 $ $6.86 $ $8.43 $ File, Expanding Pocket, Legal, 10 per box 50 Box $7.80 $ $7.79 $ $9.46 $ Pad, Steno, White, Wire Top 50 Each $0.77 $38.50 $0.64 $32.00 $0.60 $30.00 Pencil, Red, 12 per box, Dixon or equal 50 Box $3.59 $ $3.12 $ $2.88 $ Sharpener, Electric Bostitch EPS8HDBLK ONLY 20 Each $13.25 $ $12.08 $ $12.72 $ Sharpener, Pencil, Electric - High-volume, Bostitch brand, EPS10HC ONLY 20 Each $26.40 $ $23.59 $ $42.67 $ Shredder, Paper - Fellowes heavy-duty, confetti-cut, FEL ONLY 5 Each $ $ $ $ $ $ Stapler, Electric Swingline Optima, 20-sheets, SW48208 ONLY 20 Each $39.90 $ $35.93 $ $36.59 $ To work in above stapler SW48208, Swingline, SW ONLY 50 Box $2.99 $ $2.50 $ $2.49 $ Page 3 of 6

5 Stapler, Electric Swingline Optima, 45 sheets, SW48209 ONLY 20 Each $49.90 $ $47.83 $ $44.99 $899.80, Heavy-Duty To work in above stapler SW48209, Swingline only, SW ONLY 50 Box $2.99 $ $2.50 $ $2.49 $ Trimmer, Wood, 15-sheet, Swingline #19115 ONLY 20 Each $49.90 $ $31.40 $ $69.99 $1, Tape, Mounting Double-sided, 1 x 1 foam squares, Scotch brand #MMM108 or equal 25 Pkg $1.29 $32.25 $1.23 $30.75 $1.09 $27.25 Tape, Sticky-Back, 5 yds., 1 roll/box, Velcro Item #90082 or equal 10 Box $13.49 $ $8.41 $84.10 $9.09 $90.90 Copyholder, Desktop, Black, 3M #DH340MB or equal 5 Each $4.99 $24.95 $9.33 $46.65 $10.41 $52.05 Jacket, File, Manila, 50/box, Smead #75560 or equal 40 Box $15.50 $ $13.12 $ $17.68 $ SUB TOTAL-CORE LIST $38, $41, $42, Binders, 8 ½ X 11 - Three-ring, 1, black 20 Each $0.96 $19.20 $1.43 $28.60 $1.67 $33.40 Binders, 8 ½ X 11 - Three-ring, 1", dark blue 20 Each $1.49 $29.80 $3.23 $64.60 $1.13 $22.60 Binders, 8 ½ X 11 - Three-ring, 1, red 20 Each $2.29 $45.80 $3.30 $66.00 $1.50 $30.00 Binders, 8 ½ X 11 - Three-ring, 2, black 20 Each $1.69 $33.80 $1.98 $39.60 $3.31 $66.20 Binders, 8 ½ X 11 - Three-ring, 2, dark blue 20 Each $2.79 $55.80 $4.38 $87.60 $3.31 $66.20 Binders, 8½ X 11 Three-ring, 3, black 20 Each $2.49 $49.80 $2.69 $53.80 $4.94 $98.80 Binders, 8½ X 11 Three-ring, 4, black 20 Each $6.79 $ $3.77 $75.40 $10.12 $ Cards, Index - 3 X 5, ruled, white, 100 per package 35 Pkg $0.29 $10.15 $0.46 $16.10 $0.36 $12.60 Cards, Index 4 X 6, ruled, white, 100 per package 35 Pkg $0.58 $20.30 $0.81 $28.35 $0.59 $20.65 Cleaner, Board For white marker board, 8-ounce spray, Expo 2 or equal 50 Each $1.69 $84.50 $1.66 $83.00 $1.89 $94.50 Clips, Binder, 3/8 Capacity 12/box 25 Box $0.19 $4.75 $0.20 $5.00 $0.18 $4.50 Clips, Binder, 5/8 Capacity 12/box 25 Box $0.42 $10.50 $0.48 $12.00 $0.47 $11.75 Clips, Paper - Small 1, 100 per box 30 Box $0.05 $1.50 $0.14 $4.20 $0.15 $4.50 Clips, Paper Large, 2, 100 per box 30 Box $0.25 $7.50 $0.35 $10.50 $1.46 $43.80 Crayons - 16-count, in tuck box, Crayola or Prang 50 Box $1.09 $54.50 $0.93 $46.50 $0.90 $45.00 Dispenser, Tape Black, 3M, C-38 or equal 20 Each $0.99 $19.80 $1.64 $32.80 $2.22 $44.40 Dividers, Looseleaf Color, 5/pkg, for 3-ring binders 35 Pkg $0.29 $10.15 $0.28 $9.80 $0.46 $16.10 Envelopes-Business, Size #10, w/window, 500/box 200 Box $12.90 $2, $9.97 $1, $11.50 $2, Envelopes-Business, Size #10, NO window, 500/box 200 Box $6.99 $1, $6.67 $1, $7.55 $1, Envelopes 6 X 9, with clasp, 100 per box 200 Box $5.25 $1, $4.31 $ $5.15 $1, Envelopes 9 X 12, with clasp, 100 per box 200 Box $5.79 $1, $5.88 $1, $6.73 $1, Envelopes, Interoffice 10 X 13, 100 per box 200 Box $13.30 $2, $11.41 $2, $11.50 $2, Erasers, Large, Pink 12 per box 50 Box $2.79 $ $1.02 $51.00 $3.19 $ Folders, 2-Pocket Dark Blue, w/ fasteners, 25/box 100 Box $6.69 $ $6.69 $ $9.07 $ Folders, 2-Pocket Green, w/ fasteners, 25/box 100 Box $6.69 $ $6.45 $ $20.11 $2, Folders, 2-Pocket -- Red, w/ fasteners, 25/box 100 Box $6.69 $ $6.45 $ $9.07 $ Folders, File, Hanging, Legal - 8½ X 14, blue, with colorcoded tabs and blank inserts, 25 per box 100 Box $9.60 $ $7.95 $ $10.66 $1, Page 4 of 6

6 Folders, File, Hanging, Legal - 8½ X 14, standard green, 25 per box, with clear tabs and blank inserts 100 Box $6.49 $ $6.04 $ $7.45 $ Folders, File, Hanging, Letter - 8½ X 11, standard green, 25 per box, with clear tabs and blank inserts 100 Box $4.89 $ $4.48 $ $6.19 $ Folders, File, Hanging, Letter - 8½ X 11, blue, with color-coded tabs and blank inserts, 25 per box 100 Box $6.90 $ $6.16 $ $8.03 $ Folders, File, Legal 8½ X 14, 1/3 cut, 11-point, 100 per box, manilla 100 Box $7.69 $ $6.85 $ $10.48 $1, Folders, File, Letter 8½ X 11, 1/3 cut, 11-point, 100 per box, manilla 100 Box $4.99 $ $5.15 $ $7.75 $ Glue - 4-ounce bottle, white, Elmer s or equal 100 Each $0.88 $88.00 $0.71 $71.00 $1.02 $ Glue Stick -- Non-toxic, odorless,.21 oz. 200 Each $0.15 $30.00 $0.38 $76.00 $0.14 $28.00 Labels, File Folder Permanent, self-adhesive, fits 1/3- cut folder tabs, 9/16 x 3-7/16, white, 248/box 200 Box $0.89 $ $1.53 $ $1.42 $ Markers, Dry Erase, Expo 2-Chisel tip, black, 12/box 100 Box $3.40 $ $8.46 $ $10.19 $1, Markers, Permanent, Felt Chisel Tip Black, 12/box 100 Box $2.69 $ $2.57 $ $1.95 $ Marker, Permanent, Fine Point, Black, 12 per box. Sharpie brand or equal 100 Box $1.99 $ $6.47 $ $6.92 $ Notebook, Spiral One subject, wide-ruled, 70 sheets, assorted colors 100 Each $0.69 $69.00 $0.46 $46.00 $0.57 $57.00 Notes, Post-it 3 X 3, canary, 100 sheets per pad, Highland #6549 or equal 100 Pad $0.17 $17.00 $0.17 $17.00 $0.27 $27.00 Notes, Post-It - 3M brand, lined, 4 X 6 canary, 100 sheets per pad, Highland #6609 or equal 100 Pad $0.32 $32.00 $1.24 $ $0.72 $72.00 Openers, Letter Asst, loop or circle style. 20 Each $0.29 $5.80 $0.25 $5.00 $0.30 $6.00 Pads, Legal, 5 X 8 White, microperforation 100 Each $0.37 $37.00 $0.22 $22.00 $0.21 $21.00 Pads, Legal 8½ X 11, white, microperforation. 100 Each $0.55 $55.00 $0.40 $40.00 $0.39 $39.00 Pads, Legal 8½ X 11, yellow, microperforation. 100 Each $0.55 $55.00 $0.42 $42.00 $0.36 $36.00 Paper, Notebook 8 ½ X 11, 3-hole, standard for 3- ring binder, 16-pound, wide-ruled 200 Pkg $1.49 $ $0.90 $ $0.79 $ Pencils - #2 wood, 12/box, Dixon Ticonderoga ONLY 100 Box $1.64 $ $1.62 $ $1.45 $ Pencils, Colored, Assorted, Package of 8, Crayola brand or equal 100 Pkg $1.19 $ $0.47 $47.00 $1.50 $ Pens, Medium Point red, stick pens, 12 per box, Papermate ONLY 50 Box $0.96 $48.00 $0.93 $46.50 $1.02 $51.00 Pens, Medium Point -- black, stick pens, 12 per box, Papermate ONLY 50 Box $0.96 $48.00 $0.92 $46.00 $1.02 $51.00 Protector, Sheet Clear propopylene or vinyl, 3-hole punched, top load, 100 per box, standard weight 50 Box $3.30 $ $3.40 $ $3.28 $ Protector, Surge 1680 Joules, 8-oulet, 3-prong, Fellowes #99015 ONLY 35 Each $25.20 $ $25.49 $ $27.67 $ Remover, Staple - Black, Bostitch Contemporary, BOS or equal 25 Each $0.99 $24.75 $0.26 $6.50 $2.51 $62.75 Page 5 of 6

7 Ruler Plastic, 12, asst. colors 30 Each $0.21 $6.30 $0.15 $4.50 $0.20 $6.00 Scissors/Shears Fiskars for Kids, 5, pointed, Fiskars #9430 ONLY 25 Each $1.65 $41.25 $1.10 $27.50 $2.14 $53.50 Scissors/Shears 8", lightweight, plastic handles, Westcott brand or equal 25 Each $0.76 $19.00 $4.28 $ $1.98 $49.50 Stapler - Black, Bostitch B515 or equal 25 Each $1.90 $47.50 $2.49 $62.25 $2.90 $ ¼, chisel point, 5000 per box, Bostitch Standard SBS19 or equal 50 Box $0.49 $24.50 $3.31 $ $0.51 $25.50 Tape, Masking ¾ X 60 yards, 3, Highland # Each $0.70 $70.00 $1.53 $ $0.65 $65.00 Tape, Scotch - 1 core, 3M Highland #6200 or equal 100 Each $0.64 $64.00 $0.65 $65.00 $0.96 $96.00 Tape, Sealing Clear, 3M Highland # Each $0.79 $79.00 $0.94 $94.00 $0.89 $89.00 Paper, Construction 9" X 12, assorted colors, 50 sheets/pkg,bemiss and Jason or Riverside 50 Pkg $1.47 $73.50 $0.67 $33.50 $1.22 $61.00 Paper, Construction 12 X 18, assorted colors, 50 sheets/pkg, Bemiss and Jason or Riverside 50 Pkg $2.65 $ $1.35 $67.50 $2.45 $ Paper, Butcher, White - 24 X pound roll 100 Roll $21.40 $2, $49.81 $4, $49.50 $4, Labels, Address, White, 3000/box, Avery 5160 ONLY 200 Box $17.90 $3, $16.92 $3, $21.20 $4, REBATES OFFERED BASED ON ANNUAL SPEND 1% offered over $100,000; 1.5% offered over $200,000 1% offered over $150,000 3% offered for first six months automatically; 1% offered for $0 - $100,000; 2% offered for $100,001- $300,000; 3% offered for $300,000+ SUB-TOTAL-WAREHOUSE ITEMS $25, $27, $32, SUB-TOTAL CORE LIST $38, $41, $42, GRAND TOTAL $63, $68, $75, GRAND TOTAL INCLUDING REBATE BASED ON ANNUAL SPEND $63, $68, $73, Note 1: This tabulation only includes the top three vendors. Note 2: rebate is calculated based on 3% offered for first six months (1/2 of grand total) and the remainder at 1%. Present at opening: Elaine Johnson, MISD Purchasing Shelley Freeman, MISD Purchasing Gary Mills, Page 6 of 6

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