STITCH & CRAFT FEST. Ramada Plaza, 117 Milltown Road, Shaws Bridge, Belfast BT8 7XP. Exhibitor Information Pack

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1 STITCH & CRAFT FEST Sunday 5 th February 2017, 12-5pm Ramada Plaza, 117 Milltown Road, Shaws Bridge, Belfast BT8 7XP Exhibitor Information Pack A Frock Fairs NI Event

2 We are delighted to announce that STITCH & CRAFT FEST will be returning for its 7th outing - the next event will be held on Sunday 5 th February 2017 from 12-5pm at the Ramada Plaza, Shaws Bridge, Belfast. SHOW CATEGORIES The event will showcase: Sellers of quality craft supplies (including vintage textiles) A marketplace of Irish handcrafted goods (including fashion, furniture, home décor, art & photography, jewellery, gifts, toys, children and baby goods, artisan food and drink, bath and beauty products, music and much more) * Taster craft demonstrations / hands-on Make and Take craft activities and a Drop-in Workshop Area CALL FOR APPLICATIONS We are now taking bookings from Sellers of crafting supplies (fabric, wool, haberdashery, beads, tools, books, patterns etc) Craft demonstrators Creative crafters and designers specialising in quality and unique handmade products and crafts The show will encompass a variety of traditional and modern craft disciplines, including but not limited to Stitch & Textile Crafts, Paper crafts, Screen Printing, Ceramics, Painting, Sculpture, Silvermithing / Jewellery Making, Sugarcraft, Photography, Upcycling & much more. CRITERIA FOR HANDCRAFTED SELLERS Your items must be handcrafted or upcycled by you to be eligible for selection. Products must comply with our Fur Free Policy, meaning that they MUST NOT be made from real fur or include real fur trims.

3 CRITERIA FOR SELLERS OF CRAFT SUPPLIES In this category we are looking for the following: A wide variety of new craft supplies - fabric, wool, haberdashery, beads, tools, stamps, patterns, paper crafting supplies, books etc. Vintage fabric, trimmings, buttons, tools, haberdashery, books, patterns, sewing baskets etc. CRITERIA FOR DEMONSTRATIONS Hosting a demonstration or Make and Take activity at the Show is another way to showcase your skills and your business. This is a unique opportunity for you to gather followers, book post-event workshops, and increase your event earning power. Demonstrations and Make and Take activities should be run at your stall (we will provide you with some extra space / extra table to accommodate this). Exhibitors are responsible for providing signage at their stall to advertise that they will be running demonstrations/activities, and these should include details about times of the activity and any cost to the customer etc. If you are interested in running a hands-on demonstration at the show, or creating a special interactive experience, please provide full details on the application form. STALLS & PRICING The following stall sizes are available SINGLE 50 Room for one 6ft table only DOUBLE 95 Room for two 6ft tables TRIPLE 135 Room for three 6ft tables Please Note: Tables, chairs and white table linen will be provided by the venue.

4 If electricity is required this must be requested on the application form at the time of booking. Electric is included in the price but exhibitors must supply their own extension lead. Spaces with access to electricity will be allocated on a first come first served basis. Exhibitors may opt not to use the venue s tables but to just book the space if they are selling furniture or bringing their own display stand. PUBLICITY The event will be publicised through press releases, on various event listing sites, and through the Frock Fairs NI website, newsletter, blog, mailing list, social media pages, and flyer campaign. Exhibitors will be listed as standard on the Exhibitor List on the Frock Fairs NI website with a direct link back to their website, Facebook page, or blog. APPLICATION PROCEDURES Go to the website booking page to submit the online application form. We will check the information you have provided on the form against our criteria and advise you by as to whether your application has been successful or not. If your application is successful we will issue you a Paypal invoice to enable you to confirm the booking. Payment should be completed within 4 days of issue of the invoice to secure the space. If payment is not received within 4 days the invoice and will be cancelled and the space will be released. SOME HELPFUL APPLICATION TIPS Please fill in all the relevant fields and give us as much information as you can to paint a full picture of what you do and to let us know just how fantastic you are! If you have a website, Facebook business page, blog or Twitter account please provide all the links on the application form so that we can follow you and tag you in our Facebook updates and Tweets.

5 If you don t have a big online presence (where we can find good quality images of your work) then please attach good images of your products to the application form. TERMS AND CONDITIONS Placing a booking for this event will indicate that you have read, understand and accept all terms and conditions below, including the Cancellation Policy and our aforementioned exhibitor criteria including Fur Free Policy. EVENT AND VENUE RULES Exhibitors will be notified of set up times, access details and other rules regarding set up and breakdown of stalls in advance of the fair, and these must be complied with to ensure smooth running of the event. SECURITY, INSURANCE & INDEMNITY The organiser and the venue are not responsible for any loss or damage that may occur at any time during the fair, event set-up or break-down, and valuables should not be left unattended. Each exhibitor has the responsibility to ensure that they have adequate public liability insurance. Each exhibitor is responsible for any loss, damage or injury to person or property arising from any negligence on their behalf at any time during the event. The exhibitor shall indemnify the organiser, and the venue, in respect of any loss, damage or injury arising from their acts, negligence or omission. CANCELLATION POLICY Cancellations made up to 4 weeks before the event will be subject to a 50% charge of the total booking cost to cover administration costs. Alternatively the booking may be transferred to a future event. If cancellations are made with less than 4 weeks notice to the event the exhibitor will not be eligible to transfer their booking to another event and no refund will be applicable. Exhibitors who fail to attend on the day of the event for any reason will not be eligible to transfer their booking to another event and no refund will be given.

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