Yorkshire Sculpture International 2019 Communities Evaluation Brief

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1 Yorkshire Sculpture International 2019 Communities Evaluation Brief Background and overview Yorkshire Sculpture International (YSI), a festival of sculpture across Leeds and Wakefield, launches in June 2019 and is presented by Yorkshire Sculpture Triangle (YST), a consortium consisting of the Henry Moore Institute (HMI), Leeds Art Gallery (LAG), The Hepworth Wakefield (THW) and Yorkshire Sculpture Park (YSP). Yorkshire boasts a unique artistic legacy as the birthplace of two of the most important 20th Century sculptors, Barbara Hepworth and Henry Moore. In 2013, YST was established by partner venues as an umbrella brand to celebrate this heritage and to promote contemporary and modern sculpture in Yorkshire. Since then, the consortium has worked together to achieve the following goals: Put Yorkshire on the map as the destination in Europe to see and appreciate contemporary and modern sculpture Raise awareness of our joint offer (all galleries are free to enter) and close proximity, with four venues within 30 miles Raise visibility of YST and our individual organisations outside of the art world, to reach non-arts engaged audiences, families, day trippers, weekend visitors (through national and international media coverage: features, consumer, travel, listings) Increase footfall to each of the four YST venues and movement across the triangle, to build on audiences of over 1 million during the last year Maintain and develop extensive local and national press coverage including the major broadsheets, and increase international press coverage Develop collaborative commissioning activity and improve partnership working 1

2 YST has secured funding from Arts Council England for a groundbreaking new exhibition, our most ambitious collaboration to date, Yorkshire Sculpture International. Taking place from June to September 2019 across Leeds and Wakefield. Working together with a number of partnership funders, YSI will include collaborative artistic programming, including new outdoor commissions, an engagement programme and audience development. It will greatly extend the reach and ambition of each YST organisation, sharing expertise and resources to build new alliances locally and internationally. In the long term, we plan to establish a regular international sculpture event, with YSI recently announced as a key project for Leeds With an emphasis on tourism, YSI will appeal to both existing arts audiences and to those who do not usually engage with art. In line with ACE Ambition for Excellence priorities, YSI will: Contribute to the development of strong cultural places Grow and develop talent and leadership Give an international dimension to excellent work Create the highest quality new work, including for outdoor and festival contexts This is the first time YSI partners will be taking a fully collaborative approach to programming, with a group of steering, curatorial, engagement and marketing leads from across the partnership meeting regularly since October To enable this to happen, there is a core Yorkshire Sculpture International team made up of Jane Bhoyroo (Producer), Kara Chatten (Marketing Manager), and Meghan Goodeve (Engagement Curator). A Project Coordinator and Engagement Programme Assistant will join the team in October Engagement Programme The engagement programme has four strands of work: artist professional development, communities, schools and teachers, and universities. 2

3 The focus of this evaluation will be on the communities strand of work, which is funded by a Paul Hamlyn Foundation Explore & Test grant. This will focus on engaging asylum seekers, migrants and refugees in Leeds and Wakefield. We will test a new joined-up approach to delivering in-depth community engagement across YST, brokering new relationships and embedding ourselves within migration and community cohesion strategies in the region. We will draw links between these groups and international artists and their sculpture, experimenting with YSI s integrated model of curatorial and engagement to encourage discussion around sculpture s wider role in society. This work is in response to our local context. BAME communities are growing in Leeds and Wakefield and often face barriers to accessing and participating in the arts. In Leeds 17.4% of the population are BAME (up from 10.9 % in 2001). Wakefield s percentage is smaller but it is increasing. Both cities have neighbourhoods in the top 10% of the most deprived in the country. These have high percentages of migrants, linguistic and cultural diversity and are where new arrivals to the UK are at most risk of social isolation. While we do not hold specific data on whether migrants are participating in gallery partners existing programmes, we think that the data above suggests that this is highly unlikely and through this specific programme we wish to address this. This particular focus on migrants is a new departure for the YSI partnership. Individually each gallery partner has expertise working with groups within their local community, however this is the first time we have come together to deliver joined-up and in-depth community engagement across the two cities and four sites. We will bring together our collective resources and expertise, testing whether we can further develop this, considering whether we can translate our organisational ways of working across the partnership, and creating new methods by learning from the experience of external agencies. 3

4 The programme we wish you to evaluate will have the following elements (subject to change): A bespoke series of CPD workshops, bringing together staff and artists from each partner venue to learn best practice in welcoming asylum seekers, migrants and refugees to our galleries. A steering group made up of YSI staff and community partners to explore opportunities for them to contribute ideas to programming. Five in-depth projects including outreach workshops and visits to YSI partners with sculpture as a focus: 1. HMI will run a series of outreach workshops with different agencies across the two cities 2. LAG will explore using the gallery as a resource for ESOL delivery and teacher training 3. THW will work with Wakefield Council to develop a Welcome to Wakefield offer 4. YSP will work with selected schools community inclusion programmes to reach parents who are either asylum seekers, migrants or refugees 5. YSI will work with Leeds City and Wakefield Council s priority areas, sitting on multi-agency panels, and delivering a project that bring communities together from across the two cities A series of day trips to Yorkshire Sculpture International venues, culminating in a large-scale celebration event as part of Refugee Week 2019, in partnership with ArtUK and Counterpoint Arts. Through these activities we want to find out: YSI s role in bringing our gallery partners together to deliver a strategic approach to working with communities across the region The best models of arts engagement, in particular sculpture, with asylum seekers, migrants and refugees Whether collective working can enable better practice and have greater impact If YSI can broker new relationships, creating frameworks for an increased presence of our gallery partners with asylum seekers, migrants and refugees in the region The impact this programme can have in our four gallery partners more widely e.g. curatorial 4

5 Whether we can embed ourselves into Leeds and Wakefield s migration and community cohesion strategies Participating numbers: Programme Strand Number of Participants Outline of their level of involvement Gallery Partners CPD 100 A half-day CPD workshop for YSI partner staff Steering Group (representatives from community partners) HMI Outreach Workshops LAG ESOL Teacher Training 10 A series of meetings across the year and additional focus groups for evaluation 40 A series of outreach workshops, where participants are involved in several drop-in workshops 10 In-depth training scheme over multiple weeks ESOL Participants 50 ESOL participants taking part in a series of visits, culminating in a Take Over Day THW Welcome to Wakefield YSP School Community Project 20 An in-depth project working with a community group over a number of weeks 20 An in-depth project working with a community group over a number of weeks YSI Co-Commission 20 An in-depth project working with a community group over a number of weeks Daytrips 50 Four day trips with existing groups from the Vulnerable Persons Relocation Scheme Through this project we will reach a total of 100 staff members across YSI partners. 70 people will participate in in-depth and long-term projects. 40 people will participate in one-off 5

6 drop-in workshops. 100 people will participate in one-day large-scale celebrations, bringing together all the participants from across all the projects. We will also reach wider audiences through an exhibition of the project as part of YSI s programme. Project outcomes Expected outcomes for participants: Confidence to participate in the partners core programme beyond YSI Better understanding of sculpture and YSI Increased knowledge about how to access and travel to/ between venues An enhanced sense of belonging in Yorkshire, specifically Leeds and/or Wakefield Experience new social groups and confidence to meet new people Opportunities to develop and practice English Language skills in non-formal, non-classroom contexts Expected outcomes for YSI organisations: Greater knowledge of how best to collaborate across gallery partners to plan and deliver a strategic communities programme An increased understanding of the impact of pooling resources and expertise Improved confidence in welcoming asylum seekers, migrants and refugees into the galleries New awareness of best practice of working with asylum seekers, migrants and refugees More diverse audiences taking part in free core programmes New relationships established with community partners Greater understanding of the context in which community partners are operating, the pressures they face, and opportunities to work together Being embedded into Wakefield and Leeds City Council s migration and community cohesion strategies A better understanding of the data required to monitor this work in future 6

7 A better understanding of the specific role and contribution of sculpture in engaging with asylum seekers, migrants and refugees Expected outcomes for community partners: Increased knowledge of YSI gallery partners and how to work with them Greater understanding of the barriers their community members face accessing a YSI venue A deeper understanding about how working with sculpture can add value to their own work Confidence in taking groups to gallery partners beyond YSI An understanding of the impact of working with visual arts organisations and the data to demonstrate this more widely Communities evaluation and fit with the wider YSI evaluation We have appointed BOP Consulting to evaluate the wider YSI project. BOP s draft logic model for the whole YSI project is included in this brief as an appendix. BOP will be carrying out a range of (largely) quantitative evaluation activities to help test the logic model. To support BOP s evaluation, each YSI partner will also be carrying out their usual audience research. BOP and the Engagement Curator will be creating the framework and tools for evaluating the three other areas of the engagement programme (artist professional development, schools and teachers, and universities). The evaluator appointed to evaluate the communities strand will have time to work with BOP to share ideas and determine how their work will fit into the wider project evaluation. We would like the evaluator of the communities work to develop a specific logic model for this aspect of our engagement programme that fits with BOP s overall logic model for YSI. We would also like the evaluator to help us reflect on our work as a partnership and capture our collective learning in light of this model. This may involve facilitating conversations between engagement leads at our engagement group, and with community partners, at steering group meetings. 7

8 We are open to discussing other evaluation activities, but these might include: interviews with YSI organisations, community partners, stakeholders, artists and strategic partners (e.g. Leeds City Council, Wakefield Council); questionnaires with staff undertaking CPD or participants attending one-off workshops or celebration events and focus groups or interviews/case studies with participants taking part in more in-depth/longer-term engagement activities. We acknowledge that the budget for the evaluation of our communities work is fairly tight given the range of activity we will be undertaking. However, we would welcome suggestions about what might be possible in the budget. We are open to the idea of undertaking some evaluation tasks ourselves, with guidance and support from the evaluator. We anticipate that this evaluation will require some exploration of how the gallery partners are currently monitoring and evaluating community engagement activity. We would welcome suggestions about how they could implement approaches that are more effective in future. Contract management You will work directly with the YSI Engagement Curator, along with partners from the engagement teams at each institution. The evaluation framework of the engagement programme will be established in consultation with the Engagement Curator and the engagement group. Approach, skills and experience we are looking for Ability to work constructively and supportively with our core engagement team and steering group to help them draw out their learning (essential) Strong quantitative and (especially) qualitative research skills (essential) Strong written and oral communications skills (essential) Experience of working with museums, galleries or other arts organisations (essential) Experience carrying out research and evaluation projects with refugees and asylumseekers and/or other people who have migrated to the UK (desirable) Experience carrying out research on and evaluation of partnership initiatives (desirable) 8

9 Evaluation timescales Tender response deadline: Thursday 11 October 2018, 5pm Interviews to take place: Wednesday 17 October 2018 Contract awarded: Monday 22 October 2018 Agree a way of working with the partners and the budget. Evaluation framework submitted agreed with engagement group in November 2018 YSI Engagement programme begins: November 2018 onwards YSI exhibition and commissions open: 22 June September 2019 Draft submitted and presentation to steering group: mid-october 2019 Final evaluation completion: Tuesday 5 November 2019 Contract The contract runs from Monday 22 October 2018 until 5 November YSI reserves the right to terminate this contract on the provision of 3 months notice to the service provider. The estimated value of this contract is 6,000, inclusive of VAT and all expenses. Proposals in excess of this cannot be considered Process Proposals should be ed to Meghan Goodeve, Engagement Curator, Yorkshire Sculpture International: meghan.goodeve@yorkshire-sculpture.org by Thursday 11 October 2018 at 5pm The interview will comprise of representatives from each of the partner organisations. For further information please contact Meghan. Account Management The contract will be managed the Engagement Curator who will act as your day-to-day contact. The project is supported by a small internal engagement group comprising: Meghan Goodeve, Engagement Curator (Yorkshire Sculpture International) TBC, Engagement Programme Assistant (Yorkshire Sculpture International) 9

10 Amanda Phillips, Learning and Access Officer (Leeds Art Gallery) Pippa Couch, Head of Learning (Yorkshire Sculpture Park) Vic Boome, Senior Learning Manager (The Hepworth Wakefield) The contract manager will be responsible for liaison between the appointed contractor and the engagement group. Please specify in your proposal the named individual who will be responsible for the day-today management of this contract on behalf of your organisation and their manager. Your proposal should include Background / company information including key personnel involved with project delivery Your experience specifically relevant to this assignment A project plan detailing your approach Timetable and key dates A budget with a breakdown of your fees (see below) Outline details if any of the proposed work will be contracted to a third party Examples of two projects developed for similar organisations Budget You should complete the schedule of charges below, estimating the number of days and travel and subsistence costs associated with your proposal. The total fixed price will be inclusive of VAT and inclusive of expenses and all costs to be incurred. Service Quantity Days Total e.g. Project Manager e.g. Researcher e.g. Researcher Inception meeting 1 Progress updates Progress meetings 10

11 [Add services as applicable to your methodology] Sub-total VAT Total Price (including VAT and expenses) 11

12 Appendix A yorkshire-sculpture.co.uk Henry Moore Institute The Henry Moore Institute is a world-recognised centre for the study of sculpture in the heart of Leeds. An award-winning exhibitions venue, research centre, library and sculpture archive, the Institute hosts a year-round programme of exhibitions, conferences and lectures, as well as developing research and publications, to expand the understanding and scholarship of historical and contemporary sculpture. The Institute is part of The Henry Moore Foundation, which was set up by Henry Moore in 1977 to encourage appreciation of the visual arts, especially sculpture. The Hepworth Wakefield Designed by the acclaimed David Chipperfield Architects, The Hepworth Wakefield is set within Wakefield s historic waterfront, overlooking the River Calder. The gallery opened in May 2011 and has already welcomed almost 2 million visitors and been awarded Art Fund Museum of the Year Named after Barbara Hepworth, one of the most important artists of the 20 th century who was born and brought up in Wakefield, the gallery presents major exhibitions of the best international modern and contemporary art. It is also home to Wakefield s art collection an impressive compendium of modern British and contemporary art and has dedicated galleries exploring Hepworth s art and working process. Leeds Art Gallery Leeds Art Gallery offers dynamic temporary exhibitions and a world-class collection of modern British art. Founded in 1888, the gallery has designated collections of 19th and 20th century British painting and sculpture widely considered to be the best outside the national collections. The collection represents the work of early 20th century artists such as Walter Sickert and Stanley Spencer, with the development of English modernism shown through key works by Henry Moore, Barbara Hepworth, Ben Nicholson, Paul Nash, Jacob Epstein and Francis Bacon. Leeds Art Gallery has a longstanding relationship with the Henry Moore Institute, who oversee the administration and curatorial development of the Leeds Museums 12

13 and Galleries sculpture collection. This partnership has built one of the strongest collections of British sculpture in the country and confirmed Leeds s status as an international centre for the study and appreciation of sculpture. The Leeds Sculpture Collection comprises over 1,000 objects, 400 works on paper and the Henry Moore Institute Archive of over 270 collections of papers relating to sculptors. The collections are principally British from c.1875 to the present day. Yorkshire Sculpture Park Yorkshire Sculpture Park (YSP) is the leading international centre for modern and contemporary sculpture which celebrated its 40th anniversary in An independent charitable trust and registered museum (number ) situated in the 500-acre, 18thcentury Bretton Hall estate in West Yorkshire. Founded in 1977 by Executive Director Peter Murray, YSP was the first sculpture park in the UK, and is the largest of its kind in Europe, providing the only place in Europe to see Barbara Hepworth s The Family of Man in its entirety alongside a significant collection of sculpture, including bronzes by Henry Moore, and site-specific works by Andy Goldsworthy, David Nash and James Turrell. YSP was named Art Fund Museum of the Year in

14 Appendix B BOP Consulting draft logic model 14

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