eafip Workshop fo Public Procurers in th Security Secto 9 th June 2016 in Riga Latvi Astrid De Nev Flanders Innovation and Entrepreneursh

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1 eafip Workshop fo Public Procurers in th Security Secto 9 th June 2016 in Riga Latvi Astrid De Nev Flanders Innovation and Entrepreneursh

2 Overview European FP7 project to develop the next generation smart personal protective firefighting systems by countries (Belgium, the Netherlands, France, Germany, UK, Hungary) Supported by the European Commission (FP7) + VLAIO, IBZ and SDIS 13 7 workpackages for a successful completion of the challenging objectives 2

3 Objectives Reduce the risks inherent to firefighting and civil protection work by creating the Personal Protective Systems of the future. Create a commonly agreed pre-commercial procurement (PCP) approach that can be deployed and duplicated in the EU 3

4 Objectives Pre- Commercial procurement (PCP) as method Procurement network to bundle demand Development of Smart Personal Protective Systems Promote and duplicate the use of PCP PCP is a suitable solutions 4

5 Project Partners 1 Confederation 2 Innovation Agencies 1 Notified body 5 Procurers 1 University 1 company 5

6 Rule of Thumb 1 Winning projectteam Diverse (different backgrounds, roles, expertises) Flexible & open mindset Allocate sufficient time Firm believers - understand the added value Clearly define roles & structure 6

7 4 phases Phase 1: Needs assesment of firefighters & state-of-the-art (February 2013 June 2013) Phase 2: Market consultations Phase 3: Pre-commercial procurement Development of prototypes Phase 4: Commercial purchasing Purchase of a final product September December 2013 July 2014 December

8 Needs assessment How to increase the safety and reduce risks of first responders undertaking fire fighting and other civil protection work?

9 Needs assessment Identification of the innovation potential from a user s point of view large scale survey (961 responses) face to face needs assessment (BE, UK & Germany) This showed innovation expectations for: ICT localisation systems ICT solutions for remote connectivity & visualisation systems Sensors All of this integrated in the smart firefighting suit. 9

10 Use cases INSERT SLIDES USE CASES 10

11 Needs assessment Localisation Determine position of the firefighters Visualisation & remote connectivity Better assess situations and transfer data to external unit Sensors Measure environmental parameters and vital functions 11

12 State-of-the-art A state-of-the-art study on PPE and Systems was carried out by the University of Ghent, Centexbel, Addestino to determine what is the actual highest level of development. R&D efforts are still required Standardisation conformity asessment file 12

13 RULE OF THUMB 2 PREPARATION IS KEY DO YOUR HOMEWORK Clearly define the challenges/needs - baseline of your project Through different channels & tools Gather as much input as you can challenge your infoproviders - prioritize info translate into use cases Functional perspective Added value End user is key Clearly define the state of the art Through different channels & tools Experts in the field 13

14 4 phases Phase 1: Needs assesment of firefighters & state-of-the-art (February 2013 June 2013) Phase 2: Market consultations Phase 3: Pre-commercial procurement Development of prototypes Phase 4: Commercial purchasing Purchase of a final product September December 2013 July 2014 December

15 Market consultations Bridging demand & supply Broad publication (PIN, federations, websites, ) Innovation potential - Technological point of view Feasability check & risks assessment Forum for supply side to meet each other (consortia) Double check state-of-the art Final report: summary of the findings both innovation expectations vs technological feasability. First step towards the elaboration of the tender documents. 15

16 Targeted participants Rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr - right profiles - speak their language - suitable stakeholders 16

17 Market consultations Belgium (Brussels) Localisation systems Integration of ICT solutions in PPE France (Marseille) Data transfer & visualisation systems Integration of ICT solutions in PPE Germany (Dortmund) Sensors Integration of ICT solutions in PPE Wrap up session (Brussels) Final conclusion and network event 17

18 Market Consultations Slovenia Norway 2% 1% Netherlands 7% Lithuania 3% Greece 1% Germany 13% Switzerland UK Spain 2% 4% 3% USA 1% Belgium 37% Total number of participants: 470/210 different/18 countries France 21% Finland 2% Australia 1% Austria 2% Estonia 1% Denmark 2% 18 Czech Republic 1%

19 19

20 H DO Prototype priorities Prototype Scope: value vs. risk DERISK Added Value Pri orities on prototype r oadmap = Innovative for end-user + Signifi cant technological risk Innovation potential from end-user perspective L Off-the-shelf Avoid if possible L Risk H 20 Innovation potential from technological perspective

21

22 RULE OF THUMB 3 Organize succesfull market consultations Broad publication & promotion (project website) All stakeholders right profiles Interactive sessions Be well prepared (~needs assessment & state of the art) Networking Prioritize use cases (added value versus risk)

23 4 phases Phase 1: Needs assesment of firefighters & state-of-the-art (February 2013 June 2013) Phase 2: Market consultations Phase 3: Pre-commercial procurement Development of prototypes Phase 4: Commercial purchasing Purchase of a final product September December 2013 July 2014 December

24 3. Pre-commercial procurement phase Phase 3: Pre-commercial procurement Stage 1 Solution Design Stage 2 Prototyping Stage 3 Testing first batch of complete products 24

25 Preparation and launch Scope op PCP tender (Challenge brief & Functional specs) Tender documents (ITT, Challenge Brief, Framework AG) Evaluation process for all three phases Criteria (Impact, Quality & Price), scoring and weighing Start & end of the phase Evaluation committee Launch PCP Publication (11 June 2014) & Info session (1 st July 2014) 25

26 Scope PCP Localization firefighter & team, in buildings and open areas, displayed on a relative map, made available to the ICO. Remote parameter monitoring & historical logging, info accessible intuitive dashboard for the ICO (e.g. a map), enriched with the status of the team, their PPS and the environment, enabling to set thresholds, generate (automatically recommended) alerts. Interfacing with devices measuring the fire fighter s physiological condition & environment, more in particular temperature, temperature evolution, presence of explosive gasses, and physiological parameters as heart rate, body temperature, General requirements as robustness under potential mechanical friction, maintenance, repair, cleaning, with easy mounting/dismounting of the ICT and ideally with self-assessment.

27 Tender Evaluation Tender Evaluation Tender Evaluation Stage 1: Solution Design 4 consortia Stage2: Prototyping 3 consortia Stage3: First Batch Max. 2 consortia End of phase evaluation End of phase evaluation End of phase evaluation

28 Further roll out (phase 2 & 3) Tender documents phases 2 & 3 Deliverables per phase End of phase evaluation Solution design Prototype demonstration Field testing by end users (as realistic as possible) 28

29 RULE OF THUMB 4 Launch & roll out a succesful PCP Well defined scope (functional/use cases) Inform parties on content (scope) & format (PCP) Evaluation proces: Transparant evaluation criteria (clear, focused & not too many) & scoring Attract good reviewers (mix of internal & external) Built in interactive moments End user (realistic concrete challenge) Learning process 29

30 What is next? Field testing days with end-users in November 2016 (France) Final conference December 14 15, 2016 in BXL (Husa) Presentation prototypes Info session procurement round table Workshop PCP, lessons learnt,. Check our website

31 FINAL CONFERENCE Brussels - Husa Dec 14th & 15th, 2016

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