TECHNOLOGY REPLACEMENT PLAN

Transcription

1 CHAFFEY COMMUNITY COLLEGE DISTRICT TECHNOLOGY REPLACEMENT PLAN March, 2003 Chaffey Community College 1

2 TABLE OF CONTENTS I. OVERVIEW Executive Summary Current Environment Criteria to Replace Computers and Related Equipment Recommended Configurations Redeployment Liquidation Footnotes II. III. SUMMARY SPREADSHEET (BUDGET PLANNING) DETAIL SPREADSHEET IV. CURRENT YEAR SPREADHSEET V. EQUIPMENT STANDARDS Chaffey Community College 2

3 OVERVIEW Executive Summary For the past several years, the District has funded Technology Replacement at $600,000 per year on a four-year rotation basis. The rotation has been: Year A: School of Arts and Humanities Year B: School of Business and Applied Technology Year C: School of Physical, Life and Health Sciences and School of Social and Behavioral Sciences Year D: Administration Beginning with the academic year, the Technology Committee began to develop a District-wide Technology Replacement Plan (TRP). The intent of this plan is to replace the above rotation with a comprehensive plan that will identify appropriate funding to replace all District technology on regularly scheduled cycles. The TRP will project replacement and associated costs over multiple years. This projection will include equipment for fulltime faculty and staff, equipment for instructional computer labs and classrooms, and equipment needed to support the District s administrative information system and supporting applications. Current Environment The following chart reflects workstations and printers for full-time faculty and staff and computer labs that are currently supported by the District. Equipment for hourly staff, classrooms, and other uses are not included. Administrative Desktops Laptops Printers Staff Full Time Faculty Instructional TOTAL The Technology Replacement Plan will: Identify costs over time for the District s full-time administrative staff that have a demonstrated need for a computer. These projected costs are a result of a replacement cycle that takes into consideration each specific department s hardware and software needs/usage. They also are in accordance with the State Chancellor s Office guidelines for total cost of ownership. Identify costs over time for computers, printers, and peripherals used for instructional purposes in all District classrooms and laboratories. These projected costs are a result of a replacement cycle that takes into consideration each specific academic department s hardware and software needs/usage. These costs are in accordance with the State Chancellor s Office guidelines for total cost of ownership. Chaffey Community College 3

4 Identify costs over time for computers and printers for all District full-time contract faculty. These projected costs are a result of a replacement cycle that takes into consideration each faculty member s hardware and software needs/usage. These costs are in accordance with the State Chancellor s Office guidelines for total cost of ownership. Identify the costs of and methods to redeploy computers and related equipment of full-time administrative staff to part-time administrative staff. Identify computers and related equipment that have become obsolete and should be liquidated. Criteria to Replace Computers and Related Equipment The criteria to replace computers and related equipment will be reviewed annually by the Technology Committee and modified as needed. Beginning with the academic year, the criteria for replacement are: Age and model of computer; i.e., workstations less than a PIII or peripheral equipment older than three years Full-time administrative staff Full-time faculty Instructional computer lab (existing) Multimedia classroom (existing) Requests outside of these criteria are considered individually based on the department s documented and submitted needs and available funds. Recommended Configurations The last section of this document specifies the standard configurations for District technology-related equipment. Additional options/alternate configurations are available and acceptable based on documented department need and District/network compatibility. The last section of this document specifies the standard configurations for District multimedia equipment. Additional options/alternate configurations and peripherals are available and acceptable based on documented department need and District/network compatibility. Redeployment Computers and related peripherals for full-time administrative staff, full-time faculty and existing instructional computer labs who receive new equipment, will be redeployed to: Part-time administrative staff within the department or unit who currently have lesser equipment Part-time administrative staff within the District who currently have lesser equipment Instructional labs or classrooms that currently have lesser equipment Chaffey Community College 4

5 Funds permitting, every attempt will be made to upgrade redeployed computers to meet minimum District standard software requirements or to meet departmental need. Liquidation Computers and related equipment that have been replaced by new or redeployed units will be liquidated if it is determined that: Equipment does not and cannot meet the current District standard configurations Equipment has a history of disrepair Equipment is older than three years and cannot economically be repaired, or for which parts cannot be acquired Equipment has no District identified use Footnotes 1. This is a working document. While it was attempted to verify the detail information, equipment changes occur within each office. The details will be reviewed with each department and verified/confirmed prior to equipment being purchased. 2. The multiple year summary page only extends through one cycle for each category; i.e. each category is not currently extended over the 10 years noted on the spreadsheet. This was in order to create the one time purchase or replacement cost column /2004 appears to be under-funded; i.e. the need is placed at $939,600 with the district technology fund estimated to be $300,000. Other funds will need to be identified. There are some carryover dollars in TTIP. Information Services has identified some budget for new Datatel required equipment. A TTIP TCO grant will cover the Video Conference upgrade. 4. There will be about 60 1-year old Dell computers from Fontana WorkForce that can be used to help meet need. 5. Lisa and Sheri will work with the Technology Committee to prioritize need. Ideas include: Review administrative departments on 2-year cycle to see if they can move out a year. Review use of re-deployed computers for computer labs and faculty. Look at possibility of adding memory to existing lab computers. Look at multi-media equipment to determine if some items can be pushed out a year or more. Chaffey Community College 5